How to integrate WooCommerce with Notion to add orders to Notion when they occur in WooCommerce

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

WooCommerce is an e-commerce platform that allows for bulk management of various types of products, and because payment and shipping settings can be freely customized, it is suitable for small businesses and sole proprietors.
However, if you are linking order data to Notion to measure sales and campaign results, don't you find entering data into Notion to be a hassle?
This article clearly explains the benefits of integrating WooCommerce with Notion and the specific automation methods.

Benefits of Integrating WooCommerce with Notion

Benefit 1: Improved Accuracy of Operations

When manually transferring order information from WooCommerce to Notion, there is a possibility of human errors such as input mistakes or incorrect registration of customer information.
Such errors can lead to shipping delays or incorrect deliveries, increasing the risk of losing customer trust.
Especially during busy periods, orders may pile up, and a single mistake could lead to a series of problems.
By utilizing automation, order information is accurately reflected in Notion, reducing the occurrence of human errors.
Furthermore, since the data is automatically updated, staff can quickly check accurate information and take appropriate actions.
Additionally, by reducing the time spent on data entry, staff can focus on more value-added tasks.

Benefit 2: Enables Centralized Management of Order Information

By automatically linking order information from WooCommerce to Notion, order information is consolidated, making it easier for stakeholders to check.
This allows managers and staff to better understand the status of each task and potentially increase response speed.
For example, by reflecting order information in Notion, inventory personnel can identify products expected to be in short supply and consider early replenishment arrangements.
In shipping operations, warehouse staff can efficiently proceed with packing and shipping preparations by checking the latest order details.
Additionally, if high-priority orders occur, the entire team can share information and potentially connect to appropriate responses.
As a result, it is expected to improve overall operational efficiency and data accuracy.

In this article, we will proceed with the integration using Yoom.
If you haven't used it yet, please take a look at Getting Started with Yoom.

[What is Yoom]

How to Create a Workflow for Integrating WooCommerce and Notion

This time, we will create a flow of [Add to Notion when an order occurs in WooCommerce]. By using this flow, data integration in Notion is automated, not only eliminating the hassle of manual work but also reducing the risk of human error.

It's easy to set up in just 4 steps.

1. Register WooCommerce and Notion as My Apps
2. Set up a trigger to activate when an order is created in WooCommerce
3. Set up to add a record in Notion
4. Test and verify

Step 1: Connect WooCommerce and Notion as My Apps

1. Log in to your Yoom account.

If you don't have an account, please create one first on the Yoom account creation page.

Click "My Apps" and select "New Connection".

2. Click on New Connection.

3. You can search by app name from the red frame. This time, search for WooCommerce and Notion respectively and register them.
Once registration is complete, the WooCommerce and Notion icons will appear in My Apps. Please check.

For more details on connecting Notion as My App, please refer to the link below.

For more detailed information about Yoom, please check the Yoom Help Center.

Select a Template and Prepare the Storage Location

Click "Try it" from the link below.

If the following display appears, the template copy was successful.

Step 2: Setting the Trigger to Activate When an Order is Created in WooCommerce

1. First, click on "When an order is created" at the top.

2. Set the title as you like.
Enter the account information to connect with WooCommerce.
Select "When an order is created" as the trigger.
Once you've finished entering, click "Next".

3. Set the TOP page URL.
After setting, perform a test, and if there are no issues, click "Next".

4. Perform a test on the target site.
If no errors appear, save it.

Step 3: Setting to Add a Record in Notion

1. Return to the flow.
Next, click on the icon for "Add a record".

2. Enter the account information to connect with Notion.
Select "Add a record" as the action to execute.

3. Set the database ID.
If the database connection is not successful, refer to the following link.
Common Errors and Verification Methods for Notion IDs

4. Set the values for the record to be added.
Clicking on each item will display the previously obtained output. Use it as needed.
After setting, perform a test, and if no errors appear, save it.

5. This completes the flow of [Add to Notion when an order is placed in WooCommerce].

Step 4: Testing and Verification

Once the setup is complete, a screen like the one below will appear.
Click the "Turn on Trigger" button to activate the flow bot.

By using Yoom's template, you can set it up smoothly without programming.
Try this convenient flow from the link below.

Other Automation Examples Using WooCommerce and Notion

There are many other examples of automation using WooCommerce and Notion on Yoom, so here are a few to introduce.

1. This is a flow where product information registered in Notion is also added to WooCommerce.
In the flow introduced this time, orders placed in WooCommerce were added to Notion, but this template automatically adds product information registered in WooCommerce.

2. This is the flow to add an order to kintone when an order occurs in WooCommerce.
By using this template, when an order occurs in WooCommerce, the order information is automatically reflected in a kintone record.
Since data registration to kintone is performed quickly, you can efficiently proceed with your work based on the latest order status.

3. This is a flow to add product information registered in kintone to WooCommerce.
Every time you register product information in kintone, manually transferring that information to WooCommerce might feel cumbersome.
By utilizing this template, every time you register information in kintone, product data is automatically added to WooCommerce.

Summary

By integrating WooCommerce with Notion, orders placed on WooCommerce can now be automatically reflected in Notion.
Automating data integration into Notion reduces errors associated with manual data entry and makes it easier to enhance data accuracy.
With Yoom, you can easily set it up without any special knowledge or skills. Simply follow the on-screen instructions to smoothly implement the setup.
Integrating the apps you regularly use is expected to improve operational efficiency.
Let's aim for better business processes by utilizing Yoom's templates.