"Huh? Did I properly reflect this task in Google Calendar?" Have you ever created a task but forgotten to add it to your schedule, only to add it later? After creating a task in Wrike, manually entering it into the calendar or failing to share schedule changes can lead to various errors when done manually. Accumulating small mistakes can potentially affect team coordination.
The solution to these problems is the integration of Wrike and Google Calendar. For example, when you create or update a task in Wrike, it can automatically be reflected in Google Calendar. This makes task and schedule management easier, allowing the team to always share the latest schedule.
In this article, we introduce how to easily integrate Wrike and Google Calendar without any coding, as well as automation tips. If you're looking to streamline task and schedule management, this is a must-read!
For those who want to try it quickly
By using Yoom, you can easily integrate Wrike and Google Calendar without any coding. Yoom provides templates for integrating Wrike and Google Calendar, allowing you to achieve integration immediately without any API knowledge, just by registering.
Synchronize tasks created or updated in Wrike with Google Calendar
■Overview The "Sync tasks created or updated in Wrike with Google Calendar" flow is a business workflow that streamlines project management and schedule management. By automatically reflecting the progress of tasks and projects managed in Wrike to Google Calendar, schedule adjustments and task management become smoother. Reduce manual update work and always check the latest information on the calendar.
■Recommended for ・Project managers using both Wrike and Google Calendar ・Team leaders who want to centralize task and schedule management ・Business persons spending time on manual task updates ・Executives who want to visually grasp the progress of projects
■Notes ・Please link both Wrike and Google Calendar with Yoom.
What You Can Do by Integrating Wrike with Google Calendar
By integrating the APIs of Wrike and Google Calendar, you can automatically sync Wrike data with Google Calendar! For example, you can automatically perform data synchronization like the examples below without any manual intervention.
By clicking "Try it out" on the automation example you're interested in and registering an account, you can immediately experience the integration of Wrike and Google Calendar. Registration takes just 30 seconds, so feel free to give it a try!
Sync Tasks Created or Updated in Wrike with Google Calendar
By automatically reflecting tasks created or updated in Wrike in Google Calendar, you can visualize tasks and schedules, allowing for efficient schedule management. Additionally, automation enables accurate information sharing.
Synchronize tasks created or updated in Wrike with Google Calendar
■Overview The "Sync tasks created or updated in Wrike with Google Calendar" flow is a business workflow that streamlines project management and schedule management. By automatically reflecting the progress of tasks and projects managed in Wrike to Google Calendar, schedule adjustments and task management become smoother. Reduce manual update work and always check the latest information on the calendar.
■Recommended for ・Project managers using both Wrike and Google Calendar ・Team leaders who want to centralize task and schedule management ・Business persons spending time on manual task updates ・Executives who want to visually grasp the progress of projects
■Notes ・Please link both Wrike and Google Calendar with Yoom.
Let's Create a Workflow to Integrate Wrike and Google Calendar
Now, let's create a workflow to integrate Wrike and Google Calendar! We'll be using Yoom to proceed with the integration of Wrike and Google Calendar without any coding, so if you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
This time, we will create a workflow to sync tasks created or updated in Wrike with Google Calendar! The creation process is broadly divided into the following steps.
Integrate Wrike and Google Calendar with My Apps
Copy the template
Set up the app trigger
Use AI features to extract data from text
Integrate with Google Calendar and create an event
Set the trigger to ON and complete the preparation for workflow operation
Synchronize tasks created or updated in Wrike with Google Calendar
■Overview The "Sync tasks created or updated in Wrike with Google Calendar" flow is a business workflow that streamlines project management and schedule management. By automatically reflecting the progress of tasks and projects managed in Wrike to Google Calendar, schedule adjustments and task management become smoother. Reduce manual update work and always check the latest information on the calendar.
■Recommended for ・Project managers using both Wrike and Google Calendar ・Team leaders who want to centralize task and schedule management ・Business persons spending time on manual task updates ・Executives who want to visually grasp the progress of projects
■Notes ・Please link both Wrike and Google Calendar with Yoom.
Step 1: Connect Wrike and Google Calendar with My Apps
(1) After logging into Yoom, select "My Apps" from the left column and click "+Add". Click on Wrike from the list of new connections in My Apps.
(2) Log in with your account from the Wrike login screen.
(3) After logging in, an authentication screen like the one below will appear. Click "Approve".
(4) Next, connect Google Calendar. Similarly, click on Google Calendar from the list of new connections in Yoom. Click "Sign in with Google" from the Google login screen.
(5) Select an account.
(6) Click "Next".
(7) Click "Continue".
Once the connection is complete, Wrike and Google Calendar will be registered in Yoom's My Apps.
This completes the My Apps registration. Next, let's set up a trigger using a template!
Step 2: Copy the Template
We will use the template introduced earlier. Click "Try it" on the banner below to copy it. Once copied, the template will be copied to your Yoom management screen as shown below, so press OK to proceed with the setup.
Synchronize tasks created or updated in Wrike with Google Calendar
■Overview The "Sync tasks created or updated in Wrike with Google Calendar" flow is a business workflow that streamlines project management and schedule management. By automatically reflecting the progress of tasks and projects managed in Wrike to Google Calendar, schedule adjustments and task management become smoother. Reduce manual update work and always check the latest information on the calendar.
■Recommended for ・Project managers using both Wrike and Google Calendar ・Team leaders who want to centralize task and schedule management ・Business persons spending time on manual task updates ・Executives who want to visually grasp the progress of projects
■Notes ・Please link both Wrike and Google Calendar with Yoom.
(1) Configure the settings for creating or updating a new task in Wrike. Click on "When a task is created or updated" in the app trigger.
(2) From the "Select Linked Account and Action" screen in Wrike, verify that there are no errors in the account information linked with Wrike, keep the trigger action as "When a task is created or updated," and click "Next."
(3) From the "App Trigger API Connection Settings" screen, select the trigger activation interval. Select the trigger activation interval from the dropdown menu, choosing between 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Note: The shortest trigger activation interval varies depending on the plan, so please be careful.
Let's create a task in Wrike for testing purposes. Once the setup is complete, click "Test" at the bottom. If the information from Wrike is reflected in the output, the test is successful. If you're wondering "What is output?", please refer to the site below!
(2) From the "Select Action" screen, click "Change."
Select the conversion type according to the number of characters in the text. Once the selection is complete, click "Next."
(3) From the "Set Details" screen, input the "Target Text" using the output. By using the output, you can reference the information obtained by the app trigger!
Scroll down and enter the items you want to extract, separated by commas. Once the input is complete, click "Test," and if no errors occur, click "Save" at the bottom.
Step 5: Integrate with Google Calendar and Create an Event
(1) Next, integrate with Google Calendar to create an event. Click "Create Event."
(2) From the "Select Linked Account and Action" screen in Google Calendar, verify that there are no errors in the account information linked with Google Calendar, keep the action as "Create Event," and click "Next."
(3) From the "API Connection Settings" screen, check the red line and enter the calendar ID. Use the output to input the event title, event start date and time, event end date and time, and event description.
※Enter a space between date and time.
The following items are not mandatory. Please enter the necessary items. Once the input is complete, click "Test" at the bottom, and if no errors occur, click "Save."
Step 6: Set Trigger to ON and Complete Flow Operation Preparation
Well done! All settings are now complete. Once the setup is complete, a menu like the one below will be displayed, so turn the trigger ON.
Try activating the flow bot and check if the tasks created or updated in Wrike are synchronized with Google Calendar!
If You Want to Integrate Google Calendar Data with Wrike
This time, we introduced how to integrate data from Wrike to Google Calendar, but if you want to integrate data from Google Calendar to Wrike, please also use the template below.
Create a Task in Wrike When an Event is Added in Google Calendar
When you add an event to Google Calendar, you can automatically create a task in Wrike. This eliminates the need to manually create tasks and helps prevent input errors. Additionally, automation allows you to unify information in Wrike!
When an event is added in Google Calendar, create a task in Wrike.
■Overview The "Create a task in Wrike when an event is added in Google Calendar" flow is a business workflow that streamlines schedule and project management. Each time a new event is added to Google Calendar, a corresponding task is automatically generated in Wrike. This ensures you don't miss important appointments and allows you to monitor the progress of projects in real-time. It reduces manual task creation effort and enhances team productivity in a busy business environment.
■Recommended for ・Project managers using both Google Calendar and Wrike who find linking tasks cumbersome. ・Team leaders looking to centrally manage event and task information. ・Executives interested in introducing schedule automation to improve work efficiency. ・Freelancers and sole proprietors wasting time on manual task creation.
■Notes ・Please link Yoom with both Google Calendar and Wrike.
Other Automation Examples Using Wrike and Google Calendar APIs
It is possible to automate various tasks using the APIs of Wrike and Google Calendar. If you find something interesting, please give it a try!
Automation Examples Using Wrike
You can create tasks in Wrike based on email content or database information. You can also reflect the completion or update of Wrike tasks in other systems.
Create a task in Wrike when an email with a specific subject is received in Outlook
■Overview The "Create a task in Wrike when an email with a specific subject is received in Outlook" flow is a business workflow that seamlessly integrates email management and task management. By utilizing Yoom's API integration, AI, OCR, and RPA functions, a task is automatically created in Wrike when an email with a specific subject is received in Outlook. This eliminates the need for manual task registration and improves operational efficiency.
■Recommended for ・Project managers who use Outlook and Wrike on a daily basis and want to strengthen integration ・Team leaders who want to automate the conversion of emails to tasks and reduce working time ・Business users considering workflow automation and want to integrate email management and task management ・Companies aiming for efficient business operations, wanting to create tasks quickly and accurately
■Notes ・Please integrate Yoom with both Outlook and Wrike. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both a home plan and a general corporate plan (Microsoft365 Business), and authentication may fail if you are not subscribed to the general corporate plan.
■Overview The 'Register to Wrike when a GitHub Pull Request is created' workflow is a business workflow that smoothly links the development process with project management. When a code change is proposed on GitHub, it is automatically registered as a task in Wrike, making it easy for the entire team to manage progress. This bridges the gap between development and management and enables efficient project operations.
■Recommended for ・Leads of development teams who develop using GitHub and manage projects in Wrike ・Developers or project managers who find managing Pull Requests burdensome ・IT personnel at companies who want to automate and streamline the linkage between the development process and project management ・Those who want to centralize task management across the team and streamline information sharing
■Notes ・Please integrate Yoom with both GitHub and Wrike. ・You can select the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
■Overview The workflow 'Notify Slack when a task is updated in Wrike' is an automation to facilitate project management and team communication. By leveraging Yoom to integrate Wrike and Slack, task progress or changes are automatically notified in Slack, ensuring smooth information sharing. This integration makes it easier for the entire team to grasp the latest situation, resulting in efficient business execution.
■Recommended for - Project managers who use Wrike and Slack daily and want to streamline information sharing - Team leaders who want to quickly communicate task updates to their team - Business owners who want to automate tasks without spending time on manual notifications - Companies that value rapid communication and wish to enhance business transparency
■Attention - Please integrate Yoom with both Wrike and Slack. - You can select launch intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes for the trigger. - Please note that the shortest launch interval varies depending on the plan. - Branching is a function (operation) available on plans higher than the Mini Plan. In the Free Plan, operations set for flowbots will result in errors. - Paid plans like the Mini Plan offer a 2-week free trial. You can use restricted apps and functions (operations) during the free trial.
You can reflect the schedule details registered in the database on Google Calendar. You can announce Google Calendar events on social media or create meetings.
Create a schedule in Google Calendar based on information from Notion
■Overview The "Create a schedule in Google Calendar based on Notion information" workflow automates the task of creating schedules. You can create a schedule in Google Calendar with one click, linked to data on Notion.
■Recommended for ・Those who use Notion to organize and manage information ・Those who want to quickly grasp daily schedules ・Those who want to improve work efficiency by linking multiple tools ・Those who manage schedules using Google Calendar ・Those who find manual schedule input cumbersome ・Those who want to smoothly share information within a team
■Notes ・Please link both Notion and Google Calendar with Yoom. ・Please refer to the following for how to set triggers using the Chrome extension. https://intercom.help/yoom/en/articles/8831921
■Overview This flow allows you to create a Zoom meeting when an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time effectively. With Yoom, you can easily connect apps without programming.
■Recommended for ・Business people who frequently use Google Calendar and Zoom ・Those who want to automate schedule management and online meeting setup ・IT personnel in companies looking to improve operational efficiency and reduce manual work ・Leaders who want to reduce the time spent setting up team meetings
■Notes ・You need to connect both Google Calendar and Zoom with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
By integrating Wrike with Google Calendar, you can eliminate the hassle of missing schedule entries and double management. The automation introduced here, which reflects task creation or updates in Wrike onto Google Calendar, allows the team to share the latest schedule. This way, you can check the task details on Google Calendar, eliminating the need to launch Wrike. Conversely, you can also add tasks to Wrike based on schedules created in Google Calendar, saving the effort of task creation.
If you are interested in automation using Yoom, please create a free account here. It can be easily registered in about 30 seconds, so you can set it up during work! Use this template to manage your schedule effortlessly!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
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