Add an issue to Backlog and notify Slack when a task is added to Asana

■Overview

Using multiple project management tools can lead to duplicate data entry and manual transfers, which are not only time-consuming but can also result in missed information. This is especially inefficient when managing Asana tasks as Backlog issues, as manual coordination takes time and effort. With this workflow, simply adding a task to Asana automatically creates an issue in Backlog and sends a notification to Slack, eliminating these challenges and enabling smooth project collaboration.

■Recommended for

• Teams using both Asana and Backlog who want to avoid the hassle of entering the same tasks and issues twice
• Project managers who use different tools across departments and want to streamline information sharing
• Teams looking to improve project management efficiency by preventing delays and omissions caused by manual communication

■Benefits of using this template

• Automatically create Backlog issues and send Slack notifications when a task is added to Asana, reducing the time spent manually transferring information and notifying team members.
• Eliminate manual data transfers to reduce the risk of human errors, such as failing to create an issue or forgetting to notify the relevant stakeholders.

■Flowbot steps

1. First, connect Asana, Backlog, and Slack with Yoom.
2. Next, select Asana as the trigger and set the action to “When a new task is added to a specific project.”
3. Then, select Backlog as the operation, set the action to “Add an issue,” and link the Asana task information.
4. Finally, set the Slack operation to “Send a message to a channel” and notify the specified channel that an issue has been created.

※“Trigger”: An action that starts the flow. “Operation”: An action that processes information within the flow after the trigger starts.

■Customization options

• In the Asana trigger settings, select the project you want to include in the automation.
• When adding an issue in Backlog, you can dynamically insert Asana task information, such as the task name, into the issue subject and details.
• When sending a Slack message, specify the channel ID to notify and the message content to send.

■Notes‍

• Connect Asana, Backlog, and Slack with Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Note that the shortest trigger interval varies by plan.