When a response is submitted in Google Forms, update the file name in Google Drive
When a response is submitted in Google Forms, update the file name in Google Drive
Launch this workflow to connect
Google Drive &
Google Forms
!
■Overview
Do you manually rename files in Google Drive based on responses collected through Google Forms? This repetitive task is time-consuming and can lead to mistakes such as incorrect file names. With this workflow, whenever a response is submitted to Google Forms, the file name in Google Drive is automatically updated based on the response. Reduce inefficiencies and human error in file management.
■Recommended for
- Anyone who manually renames files based on information collected through Google Forms
- Teams looking to standardize file-naming conventions and streamline file management
- Anyone looking to prevent missed file name updates and data-entry errors caused by manual work
■Benefits of using this template
- File names are automatically updated when a response is submitted to Google Forms, saving time on manual work so you can focus on other core tasks.
- Prevent human errors such as incorrect file names and inconsistent naming conventions, improving the accuracy of file management.
■Workflow steps
- First, connect Google Forms and Google Drive to Yoom.
- Next, select Form Trigger as the trigger, configure the “When a new response is submitted to Google Forms” action, and specify the target form.
- Finally, configure Google Drive’s “Update file name” action as the operation and specify a new file name that includes the form response.
※ “Trigger”: The action that starts the workflow. “Operation”: The action that processes information within the workflow after the trigger starts.
■Customization options
- In the Google Form used as the trigger, select the response fields you want to use to generate the file name.
- For the Google Drive operation, you can update the file name using any format based on the form responses, such as “[Submission date]-[Name].”
■Notes
- Connect both Google Forms and Google Drive to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest trigger interval varies by plan.
- For details on how to retrieve response data when using Google Forms as a trigger, see How to retrieve response data with the Google Forms trigger.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
When a Form Response Is Submitted
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
When a Form Response Is Submitted
Flowbot operations
Get Response ListRetrieve a Specific ResponseGet Response List (Specify Response Period)Get Form QuestionsUpdate Form Title and DescriptionUpdate Question Titles and DescriptionsCreate a New FormUpdate Form Visibility SettingsAdd a Short/paragraph Question (Title and Description)Add a Choice Question (Radio, Checkbox, or Dropdown)Add a Grid Question (Multiple-choice Grid / Checkbox Grid)Add a Question Title and Description (Date/Time)Add a Question Title and Description (Linear Scale)Add a Question Title and Description (Image + Text)Add a Question Title and Description (Image + Choice)Add a Question Title and Description (Choices with Images)More inspiration for you
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