Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
Launch this workflow to connect
Google Forms &
Gmail &
Google Calendar &
Google Sheets
!
■Overview
This is a flow where an event is added to Google Calendar and an email is sent when a response is made to a Google Form.
The entire process from adding to the calendar to sending an email can be automated with just the form response.
■Preparation
・It is necessary to register (link) with the apps you will use in advance. Below is a reference guide for linking.
※There may not be a detailed guide available for apps that can be linked easily. https://intercom.help/yoom/en/collections/3041779
・To set the end time in Google Calendar, it is necessary to calculate the end time from the start time using a function in a spreadsheet.
※In this case, a function is set to obtain the time 1 hour after the start. Depending on the function settings, it is also possible to set 30 minutes or more than 1 hour.
※Here is the actual operation when the flow bot is activated https://youtu.be/M-gZDyO5dp0
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About the Apps
Google Forms
Related apps
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Google Forms
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Templates using
Gmail
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Google Calendar
Related apps
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Google Calendar
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Templates using
Google Sheets
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About the apps you use
Google Forms
Yoom allows you to integrate with Google Forms API without any code, enabling you to automate various tasks. For example, you can notify Slack or Chatwork of information submitted via Google Forms, or automatically store information in CRMs like kintone or Salesforce.
see detailsTemplates
When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.
Add Google Form responses to Google Sheets
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This is a flow for adding information from Google Forms to Google Calendar and creating a Zoom meeting. It allows for automatic calendar additions and Zoom scheduling, making work more efficient.
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Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
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Google Calendar
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Google Sheets
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see detailsTemplates
A workflow to generate invoices using Google Sheets with the information entered in the form, and send them after approval.
Once the billing information is filled out in the form, an invoice will be generated using the Google Spreadsheet invoice template. After that, it will undergo approval by the person in charge, and an email will be sent.
A workflow to generate invoices using Google Sheets with the information entered in the form, and send them after approval.
This is a flow for adding order information to WooCommerce when a row is added in Google Sheets. This flow significantly reduces manual effort and saves the time previously spent on registration, allowing you to focus on more important tasks and improving productivity.
Add order information to WooCommerce when a row is added in Google Sheets.
You can add a new tab to a Google Spreadsheet at the beginning of each month. By being able to add a new sheet to a specific Google Spreadsheet at the start of each month, you can avoid forgetting to add sheets and prevent unnecessary rework.
Add a new tab to the Google Spreadsheet at the beginning of each month.
No-Code API Actions
Executable API actions
Flowbot triggers
When a form response is submitted
When an email matching specific keywords is received
When an email with a specific label is received
When an email with a specific label is received (Specify Label ID)
When an event is created
When a schedule is updated
When a schedule is deleted
When a row is added
When a row is updated
Flowbot operations
Get response list
Retrieve a specific response
Get response list (specify response period)
Get Form Questions
Update Form Title and Description
Update Question Titles and Descriptions
Create a new form
Update form visibility settings
Add a short/paragraph question (title and description)
Add a choice question (radio, checkbox, or dropdown)
Add a grid question (multiple-choice grid / checkbox grid)
Add a question title and description (Date/Time)
Add a question title and description (Linear scale)
Add a question title and description (Image + text)
Add a question title and description (Image + choice)
Add a question title and description (Choices with images)
Search emails
Move Message to Trash
Flowbot triggers
When a form response is submitted
Flowbot operations
Get response listRetrieve a specific responseGet response list (specify response period)Get Form QuestionsUpdate Form Title and DescriptionUpdate Question Titles and DescriptionsCreate a new formUpdate form visibility settingsAdd a short/paragraph question (title and description)Add a choice question (radio, checkbox, or dropdown)Add a grid question (multiple-choice grid / checkbox grid)Add a question title and description (Date/Time)Add a question title and description (Linear scale)Add a question title and description (Image + text)Add a question title and description (Image + choice)Add a question title and description (Choices with images)
Flowbot triggers
When an email matching specific keywords is receivedWhen an email with a specific label is receivedWhen an email with a specific label is received (Specify Label ID)
Flowbot operations
Search emailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When an event is createdWhen a schedule is updatedWhen a schedule is deleted
Flowbot operations
Get event list in UTC (deprecated)Create event (deprecated)Get event detailsChange calendar sharing settingsAdd the specified calendar to the calendar listRemove a calendar from the Calendar ListUpdate Event (Deprecated)List events (deprecated)Delete EventCreate an all-day event (Deprecated)Create event without Google Meet (Deprecated)Create all-day event without Google Meet (Deprecated)Update eventList eventsCreate all-day eventCreate event without Google MeetCreate eventCreate all-day event without Google MeetSearch eventsCreate a recurring eventCreate a recurring all-day eventUpdate All-day EventChange Event OrganizerGet event list (regular events only)Update Event without Google MeetDelete CalendarUpdate CalendarGet calendar listCreate CalendarGet busy time for the specified calendar
Flowbot triggers
When a row is addedWhen a row is updated
Flowbot operations
Set a value in a cellGet valuesClear valuesCreate a new spreadsheetCopy a sheet (tab)Add a new sheet (tab)Delete Sheet (Tab)Replace valuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet sheet namesApply a formula to a rangeEnter values in a rangeEmbed an image in a cellSort by specific columnHide a sheetAdd a note to the specified cellsInsert columnsDelete columnsWrite values to multiple columnsMore inspiration for you
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