Convert PNG files received via Google Forms to JPEG and save them to Google Drive
Convert PNG files received via Google Forms to JPEG and save them to Google Drive
Launch this workflow to connect
Google Drive &
Google Forms
!
■Overview
When collecting surveys or applications through Google Forms, do you manually convert PNG images attached to responses into JPEG format for use in later processes? Handling this one file at a time is time-consuming and can easily lead to mistakes, such as selecting the wrong file format. With this workflow, submitting a response to Google Forms automatically converts the file from PNG to JPEG and stores it in Google Drive, streamlining image file management and eliminating manual effort.
■Who This Template Is For
- Anyone who finds it time-consuming to manage PNG images received through Google Forms or convert their file formats
- Anyone who wants to eliminate manual image format conversion and focus on more important tasks
- Anyone who wants to standardize image files stored in Google Drive as JPEGs and streamline file management
■Benefits of Using This Template
- File conversion from PNG to JPEG runs automatically when a response is submitted through Google Forms, reducing the time previously spent on manual conversion.
- Prevent human errors such as incorrect file format conversions and forgetting to store files in Google Drive, improving operational accuracy.
■Workflow Steps
- 1.First, connect Google Forms and Google Drive to Yoom.
- 2.Next, select Google Forms as the trigger and set the action to “When a response is submitted to the form.”
- 3.Next, configure the Google Drive operation “Download a file” to download the PNG file attached to the form.
- 4.Next, use the RPA feature in the operation to convert the downloaded PNG file to JPEG format.
- 5.Finally, configure the Google Drive operation “Upload a file” to store the converted JPEG file in the specified folder.
※“Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger runs.
■Customization Options
■Customization Options
- In the Google Forms trigger settings, enter the ID of the form you want to automate. Even if you manage multiple forms, you can configure the workflow to run only when a response is submitted to a specific form.
■Notes
- Connect both Google Forms and Google Drive to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Available minimum trigger intervals vary by plan.
- For information on how to retrieve response details when using Google Forms as a trigger, see How to Retrieve Response Details with the Google Forms Trigger.
- Operations that control a browser are available only on the Success Plan. On the Free, Mini, and Team Plans, browser operation steps configured in your workflow will result in an error.
- Paid plans, including the Success Plan, come with a two-week free trial. During the free trial, you can use operations that control restricted apps or browsers.
- For instructions on configuring operations that control a browser, see How to Configure “Control a Browser”.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
When a Form Response Is Submitted
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
When a Form Response Is Submitted
Flowbot operations
Get Response ListRetrieve a Specific ResponseGet Response List (Specify Response Period)Get Form QuestionsUpdate Form Title and DescriptionUpdate Question Titles and DescriptionsCreate a New FormUpdate Form Visibility SettingsAdd a Short/paragraph Question (Title and Description)Add a Choice Question (Radio, Checkbox, or Dropdown)Add a Grid Question (Multiple-choice Grid / Checkbox Grid)Add a Question Title and Description (Date/Time)Add a Question Title and Description (Linear Scale)Add a Question Title and Description (Image + Text)Add a Question Title and Description (Image + Choice)Add a Question Title and Description (Choices with Images)More inspiration for you
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