When a Google Sheet is updated, automatically update a specific Google Sheet and send a notification via Gmail
When a Google Sheet is updated, automatically update a specific Google Sheet and send a notification via Gmail
Launch this workflow to connect
Google Sheets &
Gmail
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■Overview
When managing information across multiple Google Sheets, updating one sheet often means manually transferring the same information to related sheets. These manual tasks can also lead to human errors, such as missed updates and data entry mistakes. With this workflow, whenever a row in a specific Google Sheet is updated, another Google Sheet is automatically updated based on the changes, and the person in charge is notified via Gmail—helping you eliminate these challenges.
■Recommended for
- Anyone who manages information across multiple Google Sheets and finds manual updates time-consuming
- Anyone who wants to quickly and automatically share Google Sheets updates with relevant stakeholders
- Anyone who wants to streamline operations by preventing data entry mistakes and missed updates caused by manual data transfers
■Benefits of this template
- Automatically transfer data to another sheet whenever a Google Sheet is updated, reducing the time spent on manual tasks.
- Eliminate the need for manual data transfers and reduce the risk of human errors, such as data entry mistakes and missed updates.
■Workflow steps
- First, connect Google Sheets and Gmail to Yoom.
- Next, select Google Sheets as the trigger and set the action to “When a row is updated.”
- Then, set the Google Sheets “Update record” action as an operation and specify the information for the other sheet you want to update.
- Finally, set the Gmail “Send email” action as an operation and send an email containing the update details to the relevant stakeholders.
※“Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.
■Customization options
■Customization options
- For the Google Sheets actions configured as the trigger and operation, set the relevant spreadsheet IDs and sheet names.
- For the Gmail email action, set the recipient email addresses and subject as needed.
- Customize the Gmail message freely by including the Google Sheets update details retrieved by the trigger and other information in the email body.
■Notes
- Connect both Google Sheets and Gmail to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest trigger interval varies by plan.
- For important notes on using Google Sheets as an app trigger, see “[App Trigger] Important Notes on the Google Sheets Trigger”.
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About the Apps
Google Sheets
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Gmail
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About the apps you use
Google Sheets
At Yoom, you can utilize the Google Sheets API without any coding. By integrating Sheets with Yoom, you can automate data entry into spreadsheets and automatically create documents based on spreadsheet templates. Additionally, you can sync spreadsheet information with Yoom's database for various applications.
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Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Row Is Added
When a Row Is Updated
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Set a Value in a Cell
Get Values
Clear Values
Create a New Spreadsheet
Copy a Sheet (Tab)
Add a New Sheet (Tab)
Delete Sheet (Tab)
Replace Values
Update Sheet Name
Delete Rows
Get Spreadsheet Info
Get Sheet Names
Apply a Formula to a Range
Enter Values in a Range
Embed an Image in a Cell
Sort by Specific Column
Hide a Sheet
Add a Note to the Specified Cells
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd Rows
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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