Bulk update multiple rows in Google Sheets when you receive an email with a specific label in Gmail
Bulk update multiple rows in Google Sheets when you receive an email with a specific label in Gmail
Launch this workflow to connect
Google Sheets &
Gmail
!
■Overview
Manually checking each email received in Gmail and transferring its contents to Google Sheets can be time-consuming. The task becomes even more cumbersome when multiple rows need to be updated. With this workflow, whenever an email with a specific label is received in Gmail, AI automatically extracts data from the email text and updates multiple rows in Google Sheets at once, eliminating this manual work.
■Recommended for
- Anyone who manually transfers information received in Gmail to Google Sheets
- Anyone who wants to automate data extraction from emails and updates to multiple rows to save time
- Anyone who wants to prevent human errors such as manual data entry mistakes and missed updates
■Benefits of this template
- Data updates across multiple rows are automated whenever a specific email is received in Gmail, reducing the time spent on manual work.
- Since manual data entry and updates are no longer required, you can prevent human errors such as input mistakes and missed updates.
■Flow bot steps
- First, connect Gmail and Google Sheets to Yoom.
- Next, select Gmail as the trigger and set the action to “When an email with a specific label is received.”
- Next, configure the AI feature in an operation to extract the necessary information from the email body.
- Next, configure the “Get multiple records” action for Google Sheets in an operation to retrieve the rows to be updated.
- Next, configure a repeating process in an operation so that the retrieved records can be processed one row at a time.
- Finally, configure the “Update record” action for Google Sheets in an operation to update each record with the information extracted by AI.
※“Trigger”: An action that starts the flow. “Operation”: An action that performs processing within the flow after the trigger starts.
■Customization options
■Customization options
- For each Google Sheets action, set the ID of the spreadsheet you want to update and the name of the sheet (tab) within it.
■Notes
- Connect both Gmail and Google Sheets to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
- Apps used between “Repeat the same process” operations are available on the Personal plan and above. On the Free plan, the configured flow bot operations and data connections will result in errors.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to restrictions.
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About the Apps
Google Sheets
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Gmail
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About the apps you use
Google Sheets
At Yoom, you can utilize the Google Sheets API without any coding. By integrating Sheets with Yoom, you can automate data entry into spreadsheets and automatically create documents based on spreadsheet templates. Additionally, you can sync spreadsheet information with Yoom's database for various applications.
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Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Row Is Added
When a Row Is Updated
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Set a Value in a Cell
Get Values
Clear Values
Create a New Spreadsheet
Copy a Sheet (Tab)
Add a New Sheet (Tab)
Delete Sheet (Tab)
Replace Values
Update Sheet Name
Delete Rows
Get Spreadsheet Info
Get Sheet Names
Apply a Formula to a Range
Enter Values in a Range
Embed an Image in a Cell
Sort by Specific Column
Hide a Sheet
Add a Note to the Specified Cells
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd Rows
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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