Send a Gmail notification when an event is scheduled in Calendly
Send a Gmail notification when an event is scheduled in Calendly
Launch this workflow to connect
Calendly &
Gmail
!
■Overview
Tired of manually checking and notifying stakeholders every time a new event is scheduled in Calendly? These manual tasks can lead to delays and missed notifications. With this workflow, you can automatically send a notification to Gmail as soon as an event is scheduled in Calendly. Just like an integration using the Calendly API, it streamlines communication after scheduling and helps improve operational efficiency.
■Recommended for
- Anyone who uses Calendly and Gmail and manually follows up after scheduling meetings
- Anyone who wants to automate tasks without code, similar to an integration using the Calendly API
- Teams that want to prevent missed scheduling notifications and improve the customer experience with faster responses
■Benefits of using this template
- Automatically notify Gmail when an event is scheduled in Calendly, reducing the time spent manually checking and sending messages.
- Eliminate manual notification tasks to reduce the risk of human error, such as missed messages and incorrect recipients, and improve operational quality.
■Flowbot steps
- First, connect Calendly and Gmail to Yoom.
- Next, select Calendly as the trigger and set the “When an event is scheduled” action.
- Finally, select Gmail as the operation and set the “Send an email” action. You can include details retrieved from Calendly, such as the event date and time and participant information, in the email body.
* “Trigger”: An action that starts the flow. “Operation”: An action that processes information within the flow after the trigger starts.
■Customization options
- When setting up the action to send an email in Gmail, you can specify any addresses as the recipients (To, Cc, and Bcc).
- In addition to individual email addresses, you can send notifications to shared mailing lists for teams such as Sales or Support to automatically share information with everyone involved.
■Important notes
- Connect both Calendly and Gmail to Yoom.
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Calendly
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Gmail
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About the apps you use
Calendly
Yoom allows integration with Calendly's API without any code. It is possible to notify chat tools like Slack, Google Chat, and Teams when an event is scheduled in Calendly's calendar, and automatically register Calendly's event information in Hubspot, Salesforce, Zoho CRM, and others.
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This is a flow to add a record to a Google Spreadsheet when an appointment is registered in Calendly. By automatically adding the registration details from Calendly to the Google Spreadsheet, it eliminates the need for manual entry and leads to increased business efficiency.
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Automatically create Zoom meetings when a Calendly event is scheduled. Reduce manual work after scheduling, and prevent missed or incorrect URL sharing.
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Use scheduled Calendly events as a trigger to automatically add leads to Zoho CRM. Reduce manual data entry and transcription errors to keep your sales process running smoothly.
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Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Event Is Scheduled (Webhook Trigger)
When an Event Is Canceled (Webhook Trigger)
When an Event Is Scheduled in a Specific User's Calendar (Webhook Trigger)
When an Event in a Specific User's Calendar Is Canceled (Webhook Trigger)
When an Event Is Marked as No-show (Webhook Trigger)
When a Specific User's Calendar Event Is Marked as No-show (Webhook Trigger)
When a No-show Is Released from the Schedule (Webhook Trigger)
When a Specific User's No-show Is Released (Webhook Trigger)
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Get Scheduled Event Details
Create One-Off Meeting (Spot Event Type)
List Events
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Flowbot triggers
When an Event Is Scheduled (Webhook Trigger)When an Event Is Canceled (Webhook Trigger)When an Event Is Scheduled in a Specific User's Calendar (Webhook Trigger)When an Event in a Specific User's Calendar Is Canceled (Webhook Trigger)When an Event Is Marked as No-show (Webhook Trigger)When a Specific User's Calendar Event Is Marked as No-show (Webhook Trigger)When a No-show Is Released from the Schedule (Webhook Trigger)When a Specific User's No-show Is Released (Webhook Trigger)
Flowbot operations
Get Scheduled Event DetailsCreate One-Off Meeting (Spot Event Type)List Events
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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