Send a Gmail notification when a meeting is scheduled in Calendly
Send a Gmail notification when a meeting is scheduled in Calendly
Launch this workflow to connect
Calendly &
Gmail
!
■Overview
Do you find it time-consuming to create and send notifications or reminders to stakeholders via Gmail every time a meeting is scheduled in Calendly?
Manual processes can also lead to mistakes, such as missed emails or incorrect recipients.
With this workflow, when a new event is scheduled in Calendly, an email is automatically sent via Gmail to the specified recipients based on the event details. By connecting Calendly and Gmail, you can automate the notification process after scheduling meetings and streamline your work.
■Who should use this template
- Anyone who regularly uses Calendly and Gmail and wants to automate notification tasks
- Anyone who wants to prevent missed or delayed updates after scheduling meetings and ensure smooth collaboration
- Anyone who wants to reduce the time spent sending emails manually and focus more on core tasks
■Benefits of using this template
- When an event is scheduled in Calendly, Gmail automatically sends a notification, reducing the time previously spent creating and sending emails manually
- Prevent human errors such as missed notifications and incorrect information that can occur when sharing details manually, ensuring reliable communication
■How the Flowbot works
- First, connect Calendly and Gmail to Yoom
- Next, select Calendly as the trigger and set the action to “When an event is scheduled (webhook trigger)”
- Finally, select Gmail as the operation and set the action to “Send an email” so that an email containing the desired notification details is sent
※“Trigger”: The action that starts the flow. “Operation”: The action that processes information within the flow after the trigger starts.
■Customization options
- You can freely customize the subject and body of the email in the Gmail email-sending action. By inserting information retrieved from the Calendly trigger, such as the “invitee’s name” and “scheduled date and time,” you can automatically send more personalized notifications
■Notes
- Connect both Calendly and Gmail to Yoom.
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Calendly
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Gmail
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About the apps you use
Calendly
Yoom allows integration with Calendly's API without any code. It is possible to notify chat tools like Slack, Google Chat, and Teams when an event is scheduled in Calendly's calendar, and automatically register Calendly's event information in Hubspot, Salesforce, Zoho CRM, and others.
see detailsTemplates
This is a flow to add a record to a Google Spreadsheet when an appointment is registered in Calendly. By automatically adding the registration details from Calendly to the Google Spreadsheet, it eliminates the need for manual entry and leads to increased business efficiency.
Add a record to Google Sheets when an event is scheduled in Calendly.
Automatically create Zoom meetings when a Calendly event is scheduled. Reduce manual work after scheduling, and prevent missed or incorrect URL sharing.
Create a Zoom meeting when an event is scheduled in Calendly
Use scheduled Calendly events as a trigger to automatically add leads to Zoho CRM. Reduce manual data entry and transcription errors to keep your sales process running smoothly.
Add a lead to Zoho CRM when an event is scheduled in Calendly
Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
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Activate the flow bot at the end of each month to send an email in Gmail.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Event Is Scheduled (Webhook Trigger)
When an Event Is Canceled (Webhook Trigger)
When an Event Is Scheduled in a Specific User's Calendar (Webhook Trigger)
When an Event in a Specific User's Calendar Is Canceled (Webhook Trigger)
When an Event Is Marked as No-show (Webhook Trigger)
When a Specific User's Calendar Event Is Marked as No-show (Webhook Trigger)
When a No-show Is Released from the Schedule (Webhook Trigger)
When a Specific User's No-show Is Released (Webhook Trigger)
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Get Scheduled Event Details
Create One-Off Meeting (Spot Event Type)
List Events
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Flowbot triggers
When an Event Is Scheduled (Webhook Trigger)When an Event Is Canceled (Webhook Trigger)When an Event Is Scheduled in a Specific User's Calendar (Webhook Trigger)When an Event in a Specific User's Calendar Is Canceled (Webhook Trigger)When an Event Is Marked as No-show (Webhook Trigger)When a Specific User's Calendar Event Is Marked as No-show (Webhook Trigger)When a No-show Is Released from the Schedule (Webhook Trigger)When a Specific User's No-show Is Released (Webhook Trigger)
Flowbot operations
Get Scheduled Event DetailsCreate One-Off Meeting (Spot Event Type)List Events
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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