When a Google Form response is received, use an AI worker to tag and summarize open-ended responses, then add them to Google Sheets
When a Google Form response is received, use an AI worker to tag and summarize open-ended responses, then add them to Google Sheets
Launch this workflow to connect
Google Forms &
Google Sheets
!
■Overview
As the number of product feedback submissions and survey responses grows, reviewing, categorizing, and summarizing free-text responses becomes increasingly time-consuming. Manual aggregation is not only inefficient but also prone to inconsistencies in categorization criteria. With this workflow, whenever a survey response is submitted through Google Forms, an AI worker automatically tags and summarizes the free-text response and immediately adds it to Google Sheets. By reducing the time spent on manual work and organizing analyzed data in real time, you can make faster decisions and share information smoothly across your team.
■Who should use this template
- Teams that manually categorize and aggregate large volumes of survey responses collected through Google Forms and want to streamline the process
- Teams that want to use an AI worker to automatically tag customer feedback stored in Google Sheets and improve the accuracy of their analysis
- Customer success teams that want to summarize free-text survey responses so team members can quickly understand the key insights
■Benefits of using this template
- Because the AI worker processes each response automatically as it arrives in Google Forms, you can reduce the time spent reviewing and categorizing free-text responses.
- By reflecting survey responses in Google Sheets in real time and applying tags based on consistent criteria, you can improve the reliability of your analysis data.
■Flow bot workflow
- First, connect Google Forms and Google Sheets to Yoom.
- Next, set the Google Forms trigger to “When a new response is submitted.”
- Then, create a manual (instruction) for the AI worker to tag and summarize the free-text response in the survey, and set Google Forms and Google Sheets as the tools it can use.
- Finally, set the Google Sheets operation to “Add a row” and write the tags and summary generated by the AI worker to the spreadsheet.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
■Customization options
- When configuring the Google Forms trigger, select the survey form you want to connect accurately.
- By adjusting the AI worker’s instructions (prompt), you can customize the workflow to determine whether responses are positive or negative and apply more detailed tags based on specific keywords.
- When configuring the Google Sheets action, map the fields according to the format of your existing management sheet, including which columns should contain the summary and tags.
■Notes
- Connect both Google Forms and Google Sheets to Yoom. The tools (apps) used within the AI worker must also be connected through My Apps.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
- For information on how to retrieve response details when using Google Forms as a trigger, see “How to retrieve response details with the Google Forms trigger.”
- For basic AI worker setup instructions, see “[AI Worker] Basic setup instructions.”
- The number of concurrent AI worker executions, the number of AI workers you can create, and the AI models available depend on your plan.
- The apps and operations available within an AI worker are subject to the same usage limits as flow bots.
- Please note that AI workers consume tasks during test runs just as they do during production runs. For details, see “[AI Worker] How task execution counts are calculated.”
- The tools (apps) used within an AI worker must also be connected through My Apps.
- AI workers are more likely to process tasks appropriately when their manuals are configured in detail. For details, see “[AI Worker] How to create a manual.”
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About the Apps
Google Forms
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Templates using
Google Forms
When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.
This is a business workflow that automatically adds Google Form responses to Notion and sends event information via Gmail. This streamlines data management and information dissemination, making event operations more efficient.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
When a response is submitted to a Google Form, an event is added to Google Calendar and an email is sent. This flow allows for seamless automation from adding the event to sending the email, using only the form responses.
Google Sheets
Related apps
Templates using
Google Sheets
A workflow to generate invoices using Google Sheets with the information entered in the form, and send them after approval.
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This is a flow for adding order information to WooCommerce when a row is added in Google Sheets. This flow significantly reduces manual effort and saves the time previously spent on registration, allowing you to focus on more important tasks and improving productivity.
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About the apps you use
Google Forms
Yoom allows you to integrate with Google Forms API without any code, enabling you to automate various tasks. For example, you can notify Slack or Chatwork of information submitted via Google Forms, or automatically store information in CRMs like kintone or Salesforce.
see detailsTemplates
When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.
Add Google Form responses to Google Sheets
This is a business workflow that automatically adds Google Form responses to Notion and sends event information via Gmail. This streamlines data management and information dissemination, making event operations more efficient.
Add Google Form responses to Notion and send event information via Gmail.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
When a response is submitted to a Google Form, an event is added to Google Calendar and an email is sent. This flow allows for seamless automation from adding the event to sending the email, using only the form responses.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
Google Sheets
At Yoom, you can utilize the Google Sheets API without any coding. By integrating Sheets with Yoom, you can automate data entry into spreadsheets and automatically create documents based on spreadsheet templates. Additionally, you can sync spreadsheet information with Yoom's database for various applications.
see detailsTemplates
A workflow to generate invoices using Google Sheets with the information entered in the form, and send them after approval.
Once the billing information is filled out in the form, an invoice will be generated using the Google Spreadsheet invoice template. After that, it will undergo approval by the person in charge, and an email will be sent.
A workflow to generate invoices using Google Sheets with the information entered in the form, and send them after approval.
This is a flow for adding order information to WooCommerce when a row is added in Google Sheets. This flow significantly reduces manual effort and saves the time previously spent on registration, allowing you to focus on more important tasks and improving productivity.
Add order information to WooCommerce when a row is added in Google Sheets.
You can add a new tab to a Google Spreadsheet at the beginning of each month. By being able to add a new sheet to a specific Google Spreadsheet at the start of each month, you can avoid forgetting to add sheets and prevent unnecessary rework.
Add a new tab to the Google Spreadsheet at the beginning of each month.
No-Code API Actions
Executable API actions
Flowbot triggers
When a Form Response Is Submitted
When a Row Is Added
When a Row Is Updated
Flowbot operations
Get Response List
Retrieve a Specific Response
Get Response List (Specify Response Period)
Get Form Questions
Update Form Title and Description
Update Question Titles and Descriptions
Create a New Form
Update Form Visibility Settings
Add a Short/paragraph Question (Title and Description)
Add a Choice Question (Radio, Checkbox, or Dropdown)
Add a Grid Question (Multiple-choice Grid / Checkbox Grid)
Add a Question Title and Description (Date/Time)
Add a Question Title and Description (Linear Scale)
Add a Question Title and Description (Image + Text)
Add a Question Title and Description (Image + Choice)
Add a Question Title and Description (Choices with Images)
Set a Value in a Cell
Get Values
Flowbot triggers
When a Form Response Is Submitted
Flowbot operations
Get Response ListRetrieve a Specific ResponseGet Response List (Specify Response Period)Get Form QuestionsUpdate Form Title and DescriptionUpdate Question Titles and DescriptionsCreate a New FormUpdate Form Visibility SettingsAdd a Short/paragraph Question (Title and Description)Add a Choice Question (Radio, Checkbox, or Dropdown)Add a Grid Question (Multiple-choice Grid / Checkbox Grid)Add a Question Title and Description (Date/Time)Add a Question Title and Description (Linear Scale)Add a Question Title and Description (Image + Text)Add a Question Title and Description (Image + Choice)Add a Question Title and Description (Choices with Images)
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd RowsMore inspiration for you
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