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For those of you collecting information or conducting surveys with Google Forms, isn't it a hassle to manually check the responses every time?
By integrating Google Forms with Microsoft Teams, you can automatically receive notifications every time a response is submitted!
This article introduces the integration method and benefits using a no-code tool.
Let's aim for efficient and speedy responses.
This article introduces the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, making it easy for non-engineers to implement.
You can start right away using the template below, so please give it a try!
■Overview
This is a flow that notifies Microsoft Teams of information submitted via Google Forms.
■Recommended for
1. Those who use Microsoft Teams as their main communication tool
・Those who want to share submitted content on Microsoft Teams to promote quick responses and information sharing
2. Those who are streamlining their work by integrating Google Forms and Microsoft Teams
・Those who want to improve work efficiency by eliminating the hassle of manual transcription
■Benefits of using this template
Google Forms is a convenient tool for information gathering.
However, having the person in charge check each submission and share the content with team members on Microsoft Teams might feel cumbersome due to potential input errors and time consumption.
By integrating Google Forms with Microsoft Teams, you can reduce manual tasks, thereby preventing human errors such as input mistakes and omissions.
■Notes
・Please integrate both Google Forms and Microsoft Teams with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger activation interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
[What is Yoom]
Let's get started by integrating the apps we'll use with Yoom!
Once you've completed registering your app, you'll create a "Flow Bot to Notify Microsoft Teams of Information Submitted via Google Forms".
This time, we'll follow the process below.
Let's set it up together!
Integrating My Apps first will make the subsequent settings proceed smoothly.
First, integrate the Google Forms you're using with Yoom.
Select My Apps → Add from the left side of the Yoom page.
Search for Google Forms and log in with your Google account.
Next, integrate with Microsoft Teams.
Please log in with your email address and password.
Note: There are personal and business plans for Microsoft365 (formerly Office365), and if you are not subscribed to the business plan, authentication may fail.
Once Google Forms and Microsoft Teams are displayed in My Apps, the integration is complete.
Next, copy the template to My Project and create a Flow Bot.
Copy the Flow Bot template from below.
■Overview
This is a flow that notifies Microsoft Teams of information submitted via Google Forms.
■Recommended for
1. Those who use Microsoft Teams as their main communication tool
・Those who want to share submitted content on Microsoft Teams to promote quick responses and information sharing
2. Those who are streamlining their work by integrating Google Forms and Microsoft Teams
・Those who want to improve work efficiency by eliminating the hassle of manual transcription
■Benefits of using this template
Google Forms is a convenient tool for information gathering.
However, having the person in charge check each submission and share the content with team members on Microsoft Teams might feel cumbersome due to potential input errors and time consumption.
By integrating Google Forms with Microsoft Teams, you can reduce manual tasks, thereby preventing human errors such as input mistakes and omissions.
■Notes
・Please integrate both Google Forms and Microsoft Teams with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger activation interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
1. Hover over the banner and click "View Details"
2. Click "Try this template" on the page you are redirected to
3. Register for Yoom
* If you have already registered, the login screen will be displayed, so please log in.
This time, we will use this template.
Open the template page and click 'Try this template'.
If you are using Yoom, please log in, and if you are new, please register.
Once completed, the template is automatically copied to your workspace.
The template name can be changed as needed.
Click on My Projects on the left to display the template you just copied.
Click the ellipsis (...) on the right and select Edit.
A Google Form with the question content set.
This time, we set it as follows.
Now, let's set up the app trigger.
Select "When a form response is submitted".
The title can be changed as desired.
After confirming the account information to be linked, proceed to the next step.
After setting up to this point, we made a test response in Google Forms as follows.
Let's return to the Flowbot settings and test.
The default output does not reflect the response, so obtain the response using JSONPath.
Click "Add value to retrieve".
It will be displayed as shown in the figure, so click the + mark next to the response content you want to retrieve.
When you hover over the item to add, a pencil mark will appear, so click it.
An edit screen will appear, so change the name to a more understandable item.
This time, we matched it with the item name of the Google Form.
Repeat the same process for the items you want to add.
Once the work is completed, click Add and save.
Next, select "Notify Microsoft Teams".
Check the linked account and proceed to the next step.
Set the required items.
The message content was created using the output.
Once the selection from the output is complete, test and save.
Check the Microsoft Teams side.
The response content was successfully notified!
Finally, turn on the app trigger.
Thank you for your hard work up to this point.
Even someone like me who is not familiar with programming could easily set it up.
Here is the Flowbot used this time ↓
■Overview
This is a flow that notifies Microsoft Teams of information submitted via Google Forms.
■Recommended for
1. Those who use Microsoft Teams as their main communication tool
・Those who want to share submitted content on Microsoft Teams to promote quick responses and information sharing
2. Those who are streamlining their work by integrating Google Forms and Microsoft Teams
・Those who want to improve work efficiency by eliminating the hassle of manual transcription
■Benefits of using this template
Google Forms is a convenient tool for information gathering.
However, having the person in charge check each submission and share the content with team members on Microsoft Teams might feel cumbersome due to potential input errors and time consumption.
By integrating Google Forms with Microsoft Teams, you can reduce manual tasks, thereby preventing human errors such as input mistakes and omissions.
■Notes
・Please integrate both Google Forms and Microsoft Teams with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger activation interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Forms and Microsoft Teams.
If there is anything that interests you, please give it a try!
You can add Google Forms information to Microsoft Excel or kintone and then notify Microsoft Teams, or when you receive an inquiry via Google Form, you can create a response in Dify and notify Microsoft Teams.
Additionally, It is also possible to use AI to summarize text submitted via Google Forms and notify Microsoft Teams.
■Overview
The workflow "Add Google Form information to Microsoft Excel and notify Microsoft Teams" contributes to reducing the burden of transcription work and speeding up information sharing.
By shortening the working time, you can concentrate on other tasks, leading to increased productivity.
■Recommended for
■Benefits of using this template
By using this flow, there are benefits such as information entered into Google Forms being quickly added to Microsoft Excel and that information being notified to Microsoft Teams.
This allows for speedy information sharing and updates, preventing information from being overlooked.
By catching information in a timely manner, it becomes easier for all stakeholders to share the same information, improving work efficiency.
Additionally, automation prevents manual input errors and maintains data accuracy.
As a result, the team's overall cooperation system is strengthened, and smooth collaboration can be expected.
■Overview
This is a flow that notifies Microsoft Teams of responses created in Dify when there is an inquiry via Google Forms.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
1. Companies using Google Forms
・Those who collect inquiries from customers using Google Forms
2. Those using Dify for business
・Those who want to streamline the creation of response content
■Benefits of using this template
If you are handling customer inquiries with Google Forms, the confirmation process each time can be cumbersome.
Additionally, if there is a time lag in checking, the response to the customer may be delayed, potentially lowering customer satisfaction.
With this flow, when there is an inquiry via Google Forms, the response content is created in Dify and notified to Microsoft Teams, allowing for timely customer response.
■Notes
・Please integrate Yoom with Google Forms, Dify, and Microsoft Teams.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following.
https://intercom.help/yoom/ja/articles/6807133
・For information on how to integrate Dify with My Apps, please refer to here.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
・You can select the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
The "Summarize text submitted via Google Forms with AI and notify Microsoft Teams" workflow is an automated flow designed to efficiently process collected text data and facilitate smooth information sharing within a team. By utilizing this workflow, AI can automatically summarize submitted text and quickly notify Microsoft Teams, thereby improving work efficiency.
■Recommended for
■Benefits of using this template
Since text submitted via Google Forms is summarized by AI and automatically notified to Microsoft Teams, it eliminates the hassle of manual summarization and notification.
By leveraging AI to summarize information submitted through Google Forms, information can be organized smoothly, enhancing work efficiency.
Automation prevents human errors in summarization and notification, enabling rapid information sharing.
Add an Event to the Calendar When There is a Response to a Google Form
When there is a response to a Google Form, an event is automatically added to Google Calendar.
■Overview
This flow adds an event to Google Calendar when there is a response with schedule information in Google Forms.
You can streamline your work by automatically adding events to Google Calendar without having to manually check the responses in Google Forms, thus preventing any omissions or errors in schedule creation.
■Notes
・Integration with Google Forms, Google Calendar, and Yoom is required.
・Feel free to change the settings of the Google Calendar you are integrating with as needed.
・For information on how to retrieve response content when using Google Forms as a trigger, please refer to the link below.
Upload Files Submitted via Google Forms to Cloud Storage
Automatically upload files submitted via Google Forms to Google Drive, OneDrive, etc.
■Overview
This is a flow to move file data answered in Google Forms to a specified folder in Google Drive.
■Recommended for
1. Those who analyze and utilize response content using Google Forms
・Companies using Google Forms for business
・Companies collecting and utilizing response content from Google Forms
2. Those using Google Drive as online storage
・Companies managing files and folders with Google Drive
・Those managing file data answered in Google Forms with Google Drive
3. Those who want to automate the manual movement of files and folders to Google Drive
・Owners of small and medium-sized enterprises aiming for business automation
・Those considering efficiency by linking Google Forms and Google Drive
■Reasons to use this template
Normally, file data answered in Google Forms is stored in My Drive in Google Drive.
If there is a need to move it to another folder after being stored in My Drive, this task can be cumbersome.
With this template, by setting the storage destination in Google Drive in advance, you can store file data answered in Google Forms in a specified folder.
This can eliminate the cumbersome task of moving folders, reducing the likelihood of storage errors or missed moves.
You can set Google Drive folders for each Google Form ID, allowing for flexible customization according to the form.
■Notes
・Please link both Google Forms and Google Drive with Yoom.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following.
■Overview
This flow notifies Microsoft Teams of order forms and purchase orders received via Google Forms.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who use Google Forms
・Those who want to quickly share information received via Google Forms with the entire team
■Benefits of using this template
This flow is suitable for those who want to share order forms and purchase orders received from Google Forms with the entire team.
By using this flow, you can share information with the entire team in a timely manner and proceed with order and purchase processing quickly.
■Notes
・Please connect Yoom with Google Forms, Microsoft Teams, OneDrive, and Google Drive.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・The maximum file size available for download is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful.
・For details on the file size that can be handled by triggers and each operation, click here
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
This is a flow to upload files submitted via Google Forms to Box.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who are collecting data using Google Forms
・Those who are using Google Forms to collect surveys or feedback but are struggling with managing the collected files
・Those who want to smoothly manage files centrally by incorporating automation
2. Companies using Box as cloud storage
・Those who use Box regularly and want to safely store and share various data
・Those who want to automate the file upload process to prevent manual upload errors
■Benefits of using this template
By uploading files submitted via Google Forms to Box, you can improve work efficiency.
For example, it eliminates the need for manual file transfers, saving time.
Additionally, since files are uploaded automatically, there are no transfer errors or oversights, providing peace of mind.
Furthermore, by utilizing Box's advanced security features, the safety of important files is ensured.
This reduces the hassle of file management, allowing you to focus on other important tasks.
As a result, overall work efficiency will improve, and business productivity will increase.
■Notes
・Please connect Google Forms, Google Drive, and Box with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to here.
Create a Web Meeting When a Response is Submitted via Google Forms
Automatically create a meeting in Google Meet or Zoom when a response is submitted via Google Forms.
(For Google Meet, a meeting URL is automatically created when an event is added to Google Calendar)
■Overview
This is a flow where a reservation is created in Google Calendar when new interview reservation information is submitted to Google Forms.
Without having to manually check the response information in Google Forms, interview reservations are automatically added to Google Calendar, eliminating any omissions or errors in scheduling.
■Notes
・Integration with both Google Forms and Google Calendar with Yoom is required.
・Feel free to change the settings of the integrated Google Calendar and the content of Google Forms as you use them.
・For information on how to retrieve response content when using Google Forms as a trigger, please refer to the following.
■Overview
This is a flow to create a Zoom meeting when information is submitted via Google Forms.
■Recommended for
1. Those who use Google Forms for business
・Those who use Google Forms as a tool for information gathering
2. Those who host meetings on Zoom
・Those who want to streamline manual operations on Zoom
■Benefits of using this template
When creating a Zoom meeting, if you need to manually register and input information collected via Google Forms, it may feel time-consuming and cumbersome.
By utilizing [Create a Zoom meeting when information is submitted via Google Forms], you can automatically create Zoom meetings and streamline manual input tasks.
Additionally, it helps prevent human errors such as input mistakes, thereby reducing management workload.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
Notify Microsoft Teams When a Record is Added to the Database
Automatically notify Microsoft Teams when a record is added to platforms like Airtable or Notion.
■Overview
This is a flow that notifies Microsoft Teams when a row is added to a Google Spreadsheet.
■Recommended for
1. Those who use Google Spreadsheets for business
・Office workers who manage and add information on shared sheets
・Accounting departments that want to edit the same sheet simultaneously with multiple people
2. Those who use Microsoft Teams as their main communication tool
・Companies using it as an internal information sharing tool
・Those who communicate in teams for each project
■Benefits of using this template
Managing information with Google Spreadsheets facilitates smooth information sharing within the team and leads to project activation.
By using Microsoft Teams, information sharing within the team becomes even easier.
However, manually notifying Google Spreadsheet information each time is a significant hassle.
This flow is suitable for those who want to share information immediately after adding it.
By sending notifications to Microsoft Teams simultaneously with the addition of content, it eliminates the hassle of manual input and enables quick information sharing.
■Notes
・Please link both Google Spreadsheets and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
◼️Overview
This is a flow that notifies Teams when information is added to any Notion database.
◼️Notes
・It is necessary to set up account information for integration in the operation of each app.
・Please perform the following processing on the above text.
・Use tags to add line breaks at appropriate places.
・Use tags for the headings.
・Insert two tags between sentences.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
■Overview
This is a flow that notifies Microsoft Teams when information is registered in Airtable.
■Recommended for
1. Those responsible for data entry tasks
・Those who regularly register data in Airtable
・Those who use data aggregation and analysis to improve business operations
2. Those who share information via Microsoft Teams
・Those who share Airtable data from Microsoft Teams
・Those who want to streamline manual operations in Microsoft Teams
■Benefits of using this template
Airtable is a tool that allows for web-based data management, enabling collaborative editing with team members regardless of location.
However, sharing data registered in Airtable via chat tools or other means can be cumbersome due to the manual sharing required each time.
This flow allows for automatic notifications to Microsoft Teams when information is registered in Airtable, streamlining manual tasks.
Even when collaborating on Airtable in a remote work setting, notifications to team members are automated, enhancing operational efficiency.
By streamlining information sharing, you can prevent task duplication and omissions.
■Notes
・Please integrate both Airtable and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both consumer and business plans (Microsoft365 Business), and if you are not subscribed to the business plan, authentication may fail.
Notify Microsoft Teams when an email is received
When an email is received in Outlook or Gmail, it will automatically notify Microsoft Teams.
◼️Overview
This is a flow that, upon receiving an email in Outlook, uses AI to extract and summarize the content of the email, and then notifies Microsoft Teams.
By utilizing AI for data extraction, it eliminates the need for complex regular expression settings to obtain names, email addresses, and addresses within the email, allowing for a more streamlined flow bot.
◼️Notes
・For information on how to forward emails from Microsoft Outlook and activate the email trigger, please refer to here.
・AI operations are features available only in the Team Plan and Success Plan. For Free Plan and Mini Plan users, the flow bot operations you set will result in an error, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Microsoft365 (formerly Office365) has both a Home Plan and a General Business Plan (Microsoft365 Business). If you are not subscribed to the General Business Plan, authentication may fail.
Notify Microsoft Teams of Tasks with Upcoming Deadlines and Today's Schedule
Automatically notify Microsoft Teams of tasks due today in Notion and the day's schedule from Google Calendar.
■Overview
The "Notify Microsoft Teams of Upcoming Due Tasks in Asana" flow is a business workflow designed to streamline project management and team communication.
When a task managed in Asana is approaching its due date, an automatic notification is sent to Microsoft Teams, allowing all team members to respond in a timely manner.
This helps prevent overlooking tasks and delays, ensuring smooth project progress.
■Who We Recommend This Template For
■Benefits of Using This Template
Since tasks approaching their due dates in Asana are automatically notified to Microsoft Teams, the hassle of manual task management is eliminated.
Notifications of tasks nearing their due dates being sent to Microsoft Teams make it easier to reassess task priorities.
Additionally, information sharing within the team is smooth, enabling quick responses.
Automation prevents human errors in task management, allowing business operations to proceed smoothly.
■Overview
This is a flow that extracts tasks due today from the Notion database daily and notifies them all at once on Microsoft Teams.
■Recommended for
1. Those who use Notion to proceed with their work
・HR personnel who notify tasks scheduled for the day daily
・Those who want to streamline task sharing
2. Those who communicate via Microsoft Teams
・Team members who conduct daily business communications on Microsoft Teams
・Sales representatives who use Microsoft Teams for interactions with clients
■Benefits of using this template
The advantage of Notion is its flexibility to be used according to business needs.
However, manually notifying daily tasks on Microsoft Teams is inefficient and time-consuming.
This template allows you to notify tasks due today on Microsoft Teams daily.
It eliminates the hassle of searching for tasks due today in Notion and prevents omissions or sharing errors due to manual notifications, thereby improving work efficiency.
Notifications to Microsoft Teams can be customized as desired, and individual notifications can be sent to each member.
■Notes
・Please link both Notion and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has a personal plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that retrieves your schedule for the day from Google Calendar and notifies you on Microsoft Teams every day.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. People who use Google Calendar regularly
・Those who manage their schedule using Google Calendar but often miss appointments
・Those who want to efficiently manage their schedule by having a clear overview of their daily plans
2. Companies using Microsoft Teams as a communication tool
・Those who use Microsoft Teams regularly and want to share schedules with their team
・Those who want to automate daily schedule notifications to streamline team-wide schedule management
■Benefits of using this template
By linking Microsoft Teams with Google Calendar, you can streamline the process of checking schedules.
Since the schedule is automatically notified every day, you can easily see your plans for the day at a glance.
This helps prevent missing important meetings or tasks and allows for more planned actions.
Additionally, the entire team can share the same information, enabling smooth communication and collaboration.
As a result, it reduces oversights in tasks and contributes to the success of projects.
By implementing a system where inquiries and feedback from customers submitted via Google Forms are automatically notified to Microsoft Teams, speedy customer response becomes possible.
For example, the customer service team can check the notifications and immediately take action if necessary.
Especially when there are multiple team members, notifications are sent to all members simultaneously, ensuring that someone can respond quickly, thus reducing customer wait times.
This can lead to improved customer satisfaction and enhanced customer experience through prompt and appropriate responses.
Additionally, it reduces the chances of missing inquiries, effectively preventing issues caused by missed responses.
With form contents automatically notified to Microsoft Teams, the need for manual transcription is eliminated, preventing errors such as input mistakes or omissions during data entry.
For instance, if an employee submits a leave request via Google Forms, and the request is directly notified to Microsoft Teams, the risk of transcription errors by the responsible person is reduced.
Manual transcription often leads to mistakes in important information like dates and times, but this integration allows information to be notified as is, reducing the occurrence of errors.
Moreover, since no transcription work is needed, the effort for data verification is minimized, making the application process smoother.
Integrating Google Forms with Microsoft Teams reduces management costs by eliminating the need to switch between separate tools and manage information on both.
Typically, after aggregating customer or employee surveys via Google Forms, data is transcribed to report results via Microsoft Teams or email.
With integration, notifications are automatically sent to Microsoft Teams, eliminating the need for the responsible person to check data and transcribe it to another tool.
Additionally, by eliminating the need to use multiple tools, app management is simplified, significantly reducing overall management costs.
This time, we introduced a flow bot for "notifying Microsoft Teams of information submitted via Google Forms." Integrating Google Forms with Microsoft Teams should contribute to improved efficiency and accuracy in operations.
By utilizing this flow, speedy responses become possible, and prevention of human errors and reduction of management costs can be expected.
We encourage you to refer to the methods introduced in this article and try integrating Google Forms with Microsoft Teams.
