For those of you collecting information or conducting surveys with Google Forms, isn't it a hassle to manually check the responses every time? By integrating Google Forms with Microsoft Teams, you can automatically receive notifications every time a response is submitted! This article introduces the integration method and benefits using a no-code tool. Let's aim for efficient and speedy responses.
Recommended for
Customer support representatives at companies who want to collect customer feedback via Google Forms and respond quickly
Project managers who communicate with their team via Microsoft Teams and want to automatically share information from Google Forms
Administrative staff dealing with frequent errors and workload from data entry, considering ways to prevent input mistakes and improve work efficiency
HR and general affairs personnel who handle application tasks with Google Forms but want to reduce the hassle of manual checks and data entry
IT administrators looking to reduce app management costs and streamline operations by integrating Google Forms with Microsoft Teams
For those who want to try it immediately
This article introduces the integration method using the no-code tool "Yoom". No complicated settings or operations are required, making it easy for non-engineers to implement. You can start right away using the template below, so please give it a try!
Notify Microsoft Teams of information submitted through Google Forms
■Overview Isn't it a tedious task to manually check and transcribe inquiries and survey responses collected via Google Forms into Microsoft Teams each time? This task can also lead to issues such as missed responses and delays in sharing. By utilizing this workflow, you can automatically notify a specified Microsoft Teams channel of the content when a response is submitted to Google Forms, solving these information-sharing issues.
■Recommended for ・Those who want to quickly share inquiries and requests received via Google Forms with their team ・Those who feel challenged by missed notifications and delays in response due to manual information sharing ・Those who want to automate the confirmation and transcription of form responses to improve work efficiency
■Notes ・Please link both Google Forms and Microsoft Teams with Yoom. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133 ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
How to Create an Integration Flow between Google Forms and Microsoft Teams
Let's get started by integrating the apps we'll use with Yoom! Once you've completed registering your app, you'll create a "Flow Bot to Notify Microsoft Teams of Information Submitted via Google Forms".
This time, we'll follow the process below. Let's set it up together!
Integrate Google Forms and Microsoft Teams with My Apps.
Copy the template.
Set the trigger for the Google Form that starts the flow and configure the subsequent operations in Microsoft Teams.
Turn on the trigger button and verify the operation of the integration flow between Google Forms and Microsoft Teams.
Step 1: My App Integration
Integrating My Apps first will make the subsequent settings proceed smoothly. First, integrate the Google Forms you're using with Yoom. Select My Apps → Add from the left side of the Yoom page.
Search for Google Forms and log in with your Google account. Next, integrate with Microsoft Teams. Please log in with your email address and password. Note: There are personal and business plans for Microsoft365 (formerly Office365), and if you are not subscribed to the business plan, authentication may fail.
Once Google Forms and Microsoft Teams are displayed in My Apps, the integration is complete.
Next, copy the template to My Project and create a Flow Bot. Copy the Flow Bot template from below.
Notify Microsoft Teams of information submitted through Google Forms
■Overview Isn't it a tedious task to manually check and transcribe inquiries and survey responses collected via Google Forms into Microsoft Teams each time? This task can also lead to issues such as missed responses and delays in sharing. By utilizing this workflow, you can automatically notify a specified Microsoft Teams channel of the content when a response is submitted to Google Forms, solving these information-sharing issues.
■Recommended for ・Those who want to quickly share inquiries and requests received via Google Forms with their team ・Those who feel challenged by missed notifications and delays in response due to manual information sharing ・Those who want to automate the confirmation and transcription of form responses to improve work efficiency
■Notes ・Please link both Google Forms and Microsoft Teams with Yoom. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133 ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
1. Hover over the banner and click "View Details" 2. Click "Try this template" on the page you are redirected to 3. Register for Yoom * If you have already registered, the login screen will be displayed, so please log in.
Step 2: Set Triggers and Actions
This time, we will use this template. Open the template page and click 'Try this template'. If you are using Yoom, please log in, and if you are new, please register. Once completed, the template is automatically copied to your workspace. The template name can be changed as needed. Click on My Projects on the left to display the template you just copied. Click the ellipsis (...) on the right and select Edit.
Things to Prepare
A Google Form with the question content set. This time, we set it as follows.
Now, let's set up the app trigger. Select "When a form response is submitted". The title can be changed as desired. After confirming the account information to be linked, proceed to the next step.
Trigger Activation Interval: You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. * The selection of activation intervals varies depending on the plan.
After setting up to this point, we made a test response in Google Forms as follows.
Let's return to the Flowbot settings and test. The default output does not reflect the response, so obtain the response using JSONPath. Click "Add value to retrieve".
It will be displayed as shown in the figure, so click the + mark next to the response content you want to retrieve.
When you hover over the item to add, a pencil mark will appear, so click it.
An edit screen will appear, so change the name to a more understandable item.
This time, we matched it with the item name of the Google Form. Repeat the same process for the items you want to add. Once the work is completed, click Add and save.
Next, select "Notify Microsoft Teams". Check the linked account and proceed to the next step. Set the required items.
The message content was created using the output.
Once the selection from the output is complete, test and save. Check the Microsoft Teams side.
The response content was successfully notified! Finally, turn on the app trigger. Thank you for your hard work up to this point.
Even someone like me who is not familiar with programming could easily set it up.
Here is the Flowbot used this time ↓
Notify Microsoft Teams of information submitted through Google Forms
■Overview Isn't it a tedious task to manually check and transcribe inquiries and survey responses collected via Google Forms into Microsoft Teams each time? This task can also lead to issues such as missed responses and delays in sharing. By utilizing this workflow, you can automatically notify a specified Microsoft Teams channel of the content when a response is submitted to Google Forms, solving these information-sharing issues.
■Recommended for ・Those who want to quickly share inquiries and requests received via Google Forms with their team ・Those who feel challenged by missed notifications and delays in response due to manual information sharing ・Those who want to automate the confirmation and transcription of form responses to improve work efficiency
■Notes ・Please link both Google Forms and Microsoft Teams with Yoom. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133 ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Other Automation Examples Using Google Forms and Microsoft Teams
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Forms and Microsoft Teams.
If there is anything that interests you, please give it a try!
Automation Examples Integrating Google Forms and Microsoft Teams
You can add Google Forms information to Microsoft Excel or kintone and then notify Microsoft Teams, or when you receive an inquiry via Google Form, you can create a response in Dify and notify Microsoft Teams. Additionally, It is also possible to use AI to summarize text submitted via Google Forms and notify Microsoft Teams.
Add information from Google Forms to Microsoft Excel and notify Microsoft Teams.
■Overview The "Add Google Form Information to Microsoft Excel and Notify Microsoft Teams" workflow contributes to reducing the burden of transcription work and speeding up information sharing. Since the work time is shortened, productivity can be improved by concentrating on other tasks.
■Recommended for ・Those collecting information using Google Forms ・Those who want to quickly analyze collected information and manage it with Microsoft Excel ・Those who utilize Microsoft Teams for team information sharing ・Those who want to automatically add input data from Google Forms to Microsoft Excel ・Those who want to eliminate the hassle of manual data entry and integration ・Those who want to quickly notify the entire team of responses from Google Forms
■Notes ・Please integrate each of Google Forms, Microsoft Excel, and Microsoft Teams with Yoom. ・The trigger interval can be set at 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・For methods to obtain response content when using Google Forms as a trigger, please refer to the link below. https://intercom.help/yoom/en/articles/6807133 ・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and authentication may fail if you are not subscribed to the general corporate plan.
■Overview The "Summarize text submitted via Google Forms using AI and notify Microsoft Teams" workflow is an automated flow designed to efficiently process collected text data and facilitate smooth information sharing within the team. By utilizing this workflow, AI automatically summarizes the submitted text and quickly notifies Microsoft Teams, improving work efficiency.
■Recommended for ・Personnel collecting large amounts of text data using Google Forms ・Managers who want to efficiently summarize text and share it within the team ・Companies looking to introduce AI-driven business automation to reduce workload ・Team leaders using Microsoft Teams as the main communication tool
■Notes ・Please integrate Yoom with both Google Forms and Microsoft Teams. ・Refer to the following for how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/en/articles/6807133 ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■ Overview After receiving files via Google Forms, manually storing them in a specific Google Drive folder and organizing them by file type can be a labor-intensive task. By using this workflow, when a response with files is submitted to Google Forms, it automates the entire process of storing the files in the specified Google Drive folder according to their type, eliminating the complexity of manual file management.
■ Recommended for ・People responsible for managing in Google Drive the files received via Google Forms ・Those who spend time on manual file sorting and face issues such as misplacement ・Those who want to integrate Google Forms with Google Drive to streamline file intake operations
■ Notes ・Please connect Yoom with both Google Forms and Google Drive. ・For how to retrieve response contents when using Google Forms as a trigger, please see the link below. https://intercom.help/yoom/en/articles/6807133 ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. ・For details on the file sizes that can be handled by the trigger and each operation, please refer to the link below. https://intercom.help/yoom/en/articles/9413924
Create a Web Meeting When a Response is Submitted via Google Forms
Automatically create a meeting in Google Meet or Zoom when a response is submitted via Google Forms. (For Google Meet, a meeting URL is automatically created when an event is added to Google Calendar)
When a response with interview reservation information is submitted to Google Forms, create an appointment in Google Calendar.
■Overview This is a flow that notifies Teams when information is added to any Notion database.
■Notes ・Please link Yoom with both Notion and Microsoft Teams. ・Branching is a feature (operation) available on the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview The workflow "Notify Microsoft Teams of Upcoming Due Tasks in Asana" is designed to streamline project management and team communication. As deadlines for tasks managed in Asana approach, automatic notifications are sent to Microsoft Teams, allowing all team members to respond in a timely manner. This helps prevent missed tasks and delays, ensuring smooth progress of the project.
■Recommended for - Those who use Asana for project management but are struggling with deadline management. - Team leaders who communicate primarily via Microsoft Teams and don't want to miss important notifications. - IT personnel in companies interested in automating business workflows and improving efficiency using Yoom. - Project managers looking to enhance task management and communication integration in remote work environments.
■Cautions - Please connect Asana, Microsoft Teams, and Yoom. - Microsoft365 (formerly Office365) offers home and general business plans (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
This flow retrieves today's schedule from Google Calendar and notifies Microsoft Teams daily.
■Notes ・Please link both Google Calendar and Microsoft Teams with Yoom. ・AI operations are available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
Benefits and Examples of Integrating Google Forms with Microsoft Teams
Achieving Speedy Customer Response
By implementing a system where inquiries and feedback from customers submitted via Google Forms are automatically notified to Microsoft Teams, speedy customer response becomes possible. For example, the customer service team can check the notifications and immediately take action if necessary. Especially when there are multiple team members, notifications are sent to all members simultaneously, ensuring that someone can respond quickly, thus reducing customer wait times. This can lead to improved customer satisfaction and enhanced customer experience through prompt and appropriate responses. Additionally, it reduces the chances of missing inquiries, effectively preventing issues caused by missed responses.
Preventing Human Error
With form contents automatically notified to Microsoft Teams, the need for manual transcription is eliminated, preventing errors such as input mistakes or omissions during data entry. For instance, if an employee submits a leave request via Google Forms, and the request is directly notified to Microsoft Teams, the risk of transcription errors by the responsible person is reduced. Manual transcription often leads to mistakes in important information like dates and times, but this integration allows information to be notified as is, reducing the occurrence of errors. Moreover, since no transcription work is needed, the effort for data verification is minimized, making the application process smoother.
Reducing Management Costs
Integrating Google Forms with Microsoft Teams reduces management costs by eliminating the need to switch between separate tools and manage information on both. Typically, after aggregating customer or employee surveys via Google Forms, data is transcribed to report results via Microsoft Teams or email. With integration, notifications are automatically sent to Microsoft Teams, eliminating the need for the responsible person to check data and transcribe it to another tool. Additionally, by eliminating the need to use multiple tools, app management is simplified, significantly reducing overall management costs.
Conclusion
This time, we introduced a flow bot for "notifying Microsoft Teams of information submitted via Google Forms." Integrating Google Forms with Microsoft Teams should contribute to improved efficiency and accuracy in operations. By utilizing this flow, speedy responses become possible, and prevention of human errors and reduction of management costs can be expected. We encourage you to refer to the methods introduced in this article and try integrating Google Forms with Microsoft Teams.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have gained approximately three years of experience in the financial sector since graduating. Due to the nature of the industry, there were many manual tasks, and I often thought that automating them would allow us to focus on other work. It was during this time that I discovered Yoom. As I write blogs, I am continually impressed by the convenience of Yoom. I strive to maintain a clear and understandable structure.
.avif)
.avif)
