How to Notify Microsoft Teams of Information Submitted via Google Forms

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the page you are redirected to
3. Register for Yoom
* If you have already registered, the login screen will be displayed, so please log in.

Step 2: Set Triggers and Actions

‍This time, we will use this template.
Open the template page and click 'Try this template'.
If you are using Yoom, please log in, and if you are new, please register.
Once completed, the template is automatically copied to your workspace.
The template name can be changed as needed.
Click on My Projects on the left to display the template you just copied.
Click the ellipsis (...) on the right and select Edit.

Things to Prepare

A Google Form with the question content set.
This time, we set it as follows.

Now, let's set up the app trigger.
Select "When a form response is submitted".
The title can be changed as desired.
After confirming the account information to be linked, proceed to the next step.

• Trigger Activation Interval: You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
  * The selection of activation intervals varies depending on the plan.

After setting up to this point, we made a test response in Google Forms as follows.

Let's return to the Flowbot settings and test.
The default output does not reflect the response, so obtain the response using JSONPath.
Click "Add value to retrieve".

It will be displayed as shown in the figure, so click the + mark next to the response content you want to retrieve.

When you hover over the item to add, a pencil mark will appear, so click it.

An edit screen will appear, so change the name to a more understandable item.

This time, we matched it with the item name of the Google Form.
Repeat the same process for the items you want to add.
Once the work is completed, click Add and save.

Next, select "Notify Microsoft Teams".
Check the linked account and proceed to the next step.
Set the required items.

The message content was created using the output.

Once the selection from the output is complete, test and save.
Check the Microsoft Teams side.

The response content was successfully notified!
Finally, turn on the app trigger.
Thank you for your hard work up to this point.

Even someone like me who is not familiar with programming could easily set it up.

Here is the Flowbot used this time ↓

Other Automation Examples Using Google Forms and Microsoft Teams

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Forms and Microsoft Teams.

If there is anything that interests you, please give it a try!

‍‍Automation Examples Integrating Google Forms and Microsoft Teams

You can add Google Forms information to Microsoft Excel or kintone and then notify Microsoft Teams, or when you receive an inquiry via Google Form, you can create a response in Dify and notify Microsoft Teams.
Additionally, It is also possible to use AI to summarize text submitted via Google Forms and notify Microsoft Teams.

Example of Automation Using Google Forms

Add an Event to the Calendar When There is a Response to a Google Form

When there is a response to a Google Form, an event is automatically added to Google Calendar.

Upload Files Submitted via Google Forms to Cloud Storage

Automatically upload files submitted via Google Forms to Google Drive, OneDrive, etc.

Create a Web Meeting When a Response is Submitted via Google Forms

Automatically create a meeting in Google Meet or Zoom when a response is submitted via Google Forms.
(For Google Meet, a meeting URL is automatically created when an event is added to Google Calendar)

Automation Example Using Microsoft Teams

Notify Microsoft Teams When a Record is Added to the Database

Automatically notify Microsoft Teams when a record is added to platforms like Airtable or Notion.

Notify Microsoft Teams when an email is received

When an email is received in Outlook or Gmail, it will automatically notify Microsoft Teams.

Notify Microsoft Teams of Tasks with Upcoming Deadlines and Today's Schedule

Automatically notify Microsoft Teams of tasks due today in Notion and the day's schedule from Google Calendar.

Benefits and Examples of Integrating Google Forms with Microsoft Teams

Achieving Speedy Customer Response

By implementing a system where inquiries and feedback from customers submitted via Google Forms are automatically notified to Microsoft Teams, speedy customer response becomes possible.
For example, the customer service team can check the notifications and immediately take action if necessary.
Especially when there are multiple team members, notifications are sent to all members simultaneously, ensuring that someone can respond quickly, thus reducing customer wait times.
This can lead to improved customer satisfaction and enhanced customer experience through prompt and appropriate responses.
Additionally, it reduces the chances of missing inquiries, effectively preventing issues caused by missed responses.

Preventing Human Error

With form contents automatically notified to Microsoft Teams, the need for manual transcription is eliminated, preventing errors such as input mistakes or omissions during data entry.
For instance, if an employee submits a leave request via Google Forms, and the request is directly notified to Microsoft Teams, the risk of transcription errors by the responsible person is reduced.
Manual transcription often leads to mistakes in important information like dates and times, but this integration allows information to be notified as is, reducing the occurrence of errors.
Moreover, since no transcription work is needed, the effort for data verification is minimized, making the application process smoother.

Reducing Management Costs

Integrating Google Forms with Microsoft Teams reduces management costs by eliminating the need to switch between separate tools and manage information on both.
Typically, after aggregating customer or employee surveys via Google Forms, data is transcribed to report results via Microsoft Teams or email.
With integration, notifications are automatically sent to Microsoft Teams, eliminating the need for the responsible person to check data and transcribe it to another tool.
Additionally, by eliminating the need to use multiple tools, app management is simplified, significantly reducing overall management costs.

Conclusion

This time, we introduced a flow bot for "notifying Microsoft Teams of information submitted via Google Forms." Integrating Google Forms with Microsoft Teams should contribute to improved efficiency and accuracy in operations.
By utilizing this flow, speedy responses become possible, and prevention of human errors and reduction of management costs can be expected.
We encourage you to refer to the methods introduced in this article and try integrating Google Forms with Microsoft Teams.