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Google Meet, essential for remote meetings, is used by many companies in the business scene.
Being able to quickly notify team members when a meeting ends allows for smooth communication about the meeting content.
This is where the integration of Google Meet and Google Chat comes in handy.
This article provides a detailed explanation with images on the benefits of integrating Google Meet and Google Chat, as well as how to integrate them using the no-code tool Yoom.
Please read to the end!
This article introduces the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, making it easy for non-engineers to achieve.
You can start right away using the template below, so please give it a try!
■Overview
This is a flow that notifies Google Chat when a meeting on Google Meet ends.
■Recommended for
1. Those who regularly hold meetings using Google Meet
・Members using Google Meet for team meetings
・Customer support personnel using Google Meet for customer support
2. Those who use Google Chat for communication
・Members using Google Chat as a means of communication within the team
・Those utilizing Google Chat for sharing information internally and externally
■Benefits of using this template
By using Google Meet, meetings can be held regardless of location, facilitating smooth communication among members.
However, if there are announcements or reports for meeting participants, you may find it cumbersome to constantly check the timing of the meeting's end.
This template allows you to notify Google Chat when a meeting on Google Meet ends.
Since you can confirm the end of the meeting from Google Chat, there is no need to check the timing of the meeting's end, enabling smooth information sharing.
Additionally, notifications via Google Chat can be sent to selected members.
■Notes
・Please integrate both Google Meet and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
https://intercom.help/yoom/ja/articles/6647336
・Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval may vary depending on the plan.
[What is Yoom]
We will now introduce how to create a flow bot that notifies Google Chat when a meeting ends in Google Meet.
This time, we will introduce an automation that "notifies Google Chat when a meeting ends in Google Meet".
The structure of the app integration is as shown above.
It's surprisingly simple, so you should be able to set it up easily!
From here, we will explain with images how the integration progresses while actually showing the Yoom screen.
By using the above template, you can easily automate the process.
※A Yoom account is required. >> Register here
Just press "Try it" to complete the copy!
If a popup like the one below appears, the template has been successfully copied.
Let's proceed with the actual settings!
First, as preparation, integrate Yoom with the apps.
After logging into Yoom, select "My Apps" from the left menu.
After the screen transition, please press "+ Add".
Enter the name of the app you want to integrate in the search window, and follow the on-screen instructions to log in or sign in to complete the integration.
This time, we will register "Google Meet" and "Google Chat".
Once registration is complete, icons will be displayed in the My Apps list.
First, let's set up the app trigger.
Click on "When the meeting ends" enclosed in a red frame.
Enter the account information to be linked and press "Next".
When the screen transitions, it will look like the following.
【Note】
The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, 60 minutes.
※Please note that the shortest activation interval varies depending on the plan.
In this example, it is set to operate at "5 minutes".
Customize it to suit your environment!
Scroll down to see if the output is displayed.
It can be used in the subsequent Google Chat settings, but it is not set here, so you can skip it.
Press "Save" to return to the initial screen.
Next, proceed with the settings for "Send a Google Chat Message".
Enter the account information to be linked and press "Next".
Proceed with the setup while checking the notes and supplements at the bottom of the input fields.
※You can select the output by clicking on the input field.
Since we want to automatically reflect Google Meet information in Google Chat, we will use the output here.
As an example, I set the content I want to display in "Message Content" using the output.
Customize the necessary information to suit your environment!
Once the input is complete, scroll down to check the detailed settings.
※Here, you can set errors and intervals.
Press "Save" and the following popup will appear.
Press "Turn on the trigger", and if the trigger at the top of the initial screen looks like the image, you're good to go!
This completes the setup for "Notify Google Chat when a Google Meet meeting ends".
Well done!
In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Meet and Google Chat.
All of them can be used with simple settings, so if you find something interesting, please give it a try!
After a meeting in Google Meet, convert the meeting content into minutes and notify via Google Chat.
■Overview
The workflow "After a Google Meet meeting, convert the meeting content into minutes and notify via Google Chat" is a business workflow designed to facilitate smooth follow-up after meetings. By automatically summarizing the content of meetings held on Google Meet into minutes and notifying them via Google Chat, all participants can easily review the content.
■Recommended for
■Benefits of using this template
By automating minute creation, you can reduce the manual effort involved.
With meeting minutes being notified collectively via Google Chat, sharing within the team can be done smoothly.
Additionally, by sharing the same minutes with all participants, you can prevent misunderstandings and information oversight.
This will save you the trouble of creating minutes, allowing you to focus on reviewing the meeting content and taking the next action.
■Overview
This is a flow that automatically transcribes Google Meet meetings and adds the minutes to Google Docs.
■Recommended for
1. Business professionals who frequently use Google Meet
・Those who want to save the effort of recording and sharing meeting content
・Those who want to shorten the time spent on creating minutes to allocate more time to other tasks
・Those who manage minutes and notes centrally in Google Docs
2. Team leaders and managers
・Those who want to understand the content of team members' meetings to aid in progress management and evaluation
・Those who want to automatically record important meeting content to promote information sharing
3. Minute takers
・Those who want to reduce the burden of transcription and minute creation
・Those who want to share minutes immediately after meetings to promote action
■Benefits of using this template
Google Meet is an excellent tool for conducting online meetings efficiently, but manually creating minutes after meetings and transcribing them into Google Docs can be very labor-intensive, leading to delays in information sharing and potential input errors.
By utilizing this flow, once a Google Meet meeting ends, the content is automatically transcribed and summarized, and appended to Google Docs. This allows meeting participants to save the effort of creating minutes and focus on reviewing the meeting content and the next actions.
■Notes
・Please integrate Yoom with Google Sheets, Google Drive, and Google Docs.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This is a flow to transcribe audio after a Google Meet meeting and add it to a Google Spreadsheet.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who create audio files during meetings
・Those who transcribe meeting audio files and save them as minutes
・Those who find manual data entry cumbersome and want to transcribe audio files efficiently
2. Those who utilize Google Spreadsheets for business
・Those who use it for centralized data management
・Those who use shared sheets to facilitate smooth information sharing
■Benefits of using this template
The audio files from Google Meet meetings can be used to create minutes, but transcribing that data can be burdensome for employees.
By utilizing this integration, you can transcribe the audio data from Google Meet meetings using AI and automatically add the results to Google Spreadsheets, reducing the workload on the responsible personnel.
With the meeting audio data quickly added to Google Spreadsheets, even members who did not attend the meeting can quickly grasp the content.
As a result, it is expected to improve the overall efficiency of the team.
Since you will be able to confirm the end of a meeting from communication tools, you may no longer need to check the timing of the meeting's end.
The process of transcribing and notifying based on the Google Meet recording is automated, which should reduce the effort required for manually creating and sharing meeting minutes.
■Overview
This is a flow that automatically transcribes and notifies Slack when a Google Meet meeting ends.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
This flow automatically transcribes recordings from Google Meet and notifies Slack.
It eliminates the need to manually create and share meeting minutes, reducing post-meeting work time.
You can smoothly grasp information if you couldn't attend the meeting or want to review the meeting content.
Additionally, it becomes easy to search for meeting content on Slack, allowing quick access to past discussions and decisions.
■Overview
This flow allows you to automatically transcribe the content of meetings on Google Meet and notify the results to Microsoft Teams. This automation makes it easy to convey information to absent members or those who want to review the content later.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
Manually managing and sharing online meeting recordings within the company can take a lot of time and effort.
By utilizing this flow, such tasks can be automated. This allows for automated post-meeting information sharing, saving work time. Additionally, it helps prevent human errors like missed sharing and ensures smooth information transmission within the team through seamless automatic sharing.
By receiving notifications in Google Chat spaces, it is expected that stakeholders will find it easier to keep track of the tasks that have been created.
■Overview
This is a flow that notifies a Google Chat space when a new Thing is created in Bubble.
■Recommended for
1. Development Team
・Teams that want to share user registration status of applications developed with Bubble on Google Chat to understand development status and utilize it for bug reports.
・Teams that want to immediately notify team members of the creation of a new Thing to enable quick responses and improvements.
2. Customer Support Team
・Teams that manage inquiries from users of applications developed with Bubble on Google Chat.
・Teams that want to understand new user registrations to provide pre-prepared information and support.
・Teams that want to understand user attributes and usage to offer more personalized support.
3. Marketing Team
・Teams conducting promotional activities for applications developed with Bubble and evaluating effectiveness and considering improvements on Google Chat.
・Teams that want to understand the status of acquiring new users in real-time to improve marketing strategies.
■Benefits of Using This Template
・By receiving notifications in a Google Chat space simultaneously when a Thing is created in Bubble, team members can immediately understand the created Thing without missing notifications, improving the speed of information sharing and facilitating smooth team collaboration.
・Linking Bubble with Google Chat reduces the effort of information sharing, leading to improved work efficiency.
・You can freely customize the notification content and recipients in the Google Chat space, allowing flexible adaptation to your company's operations.
・It prevents errors associated with manually entering notifications into the Google Chat space.
■Notes
・Please link both Bubble and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
■Overview
This is a flow where a notification of the issue details is sent to Google Chat when a new issue is registered in Jira Software.
By integrating Jira Software with Google Chat, you can easily share issue details with team members, preventing any oversights in sharing or management.
Feel free to modify the content registered in Jira Software as needed.
■Notes
・Please integrate both Jira Software and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer to here.
It saves the effort of transcribing messages from Google Chat, leading to a reduction in work time.
Reports are obtained periodically and automatically notified, which will lead to more efficient information sharing and faster decision-making within the team.
■Overview
This is a flow that automatically retrieves report information from the previous day's Facebook ads at a specified time every day and notifies Google Chat.
■Recommended for
1. Marketing professionals managing Facebook ads
2. Those who want to streamline data analysis and report creation
3. Companies or teams utilizing Google Chat
■Benefits of using this template
・Eliminates the hassle of manual report creation and sharing, enabling decision-making based on real-time accurate data.
・Facilitates smooth measurement and analysis of ad effectiveness, significantly improving work efficiency.
・Notifications via Google Chat allow the entire team to quickly share the latest information, enabling prompt responses and collaboration.
■Notes
・Please integrate both Facebook ads and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer here. https://intercom.help/yoom/ja/articles/6647336
■Overview
This is a flow that automatically retrieves report information from the previous day's Google Ads at a specified time each day and notifies Google Chat.
The startup timing can be set to any desired time.
The content to be notified to Google Chat can be freely customized.
◼️Notes
・Account integration with both Google Ads and Google Chat is required for Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
This is a flow that automatically retrieves advertising summary report information from ecforce at a specified time every day and notifies Google Chat.
■Recommended for
1. Companies or teams using ecforce and Google Chat
2. Those who want to streamline the creation of advertising summary reports
3. Those who want to promote the automation of data management and report creation
■Benefits of using this template
・Eliminate the hassle of manual data retrieval and entry, allowing you to understand accurate advertising performance in real-time, significantly improving operational efficiency.
・Automating regular report creation also helps improve marketing strategies.
■Notes
・Please integrate Yoom with both ecforce and Google Chat.
・ecforce is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation and data connection of the configured flow bot will result in an error, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to https://intercom.help/yoom/ja/articles/6647336
By automating the flow of "notifying Google Chat when a Google Meet meeting ends," you can save the effort and resources required for information sharing.
Typically, after a meeting ends, you need to organize the meeting details and manually communicate them to the relevant parties.
Automating this process eliminates the need to manually compile and disseminate information.
Reducing the manual communication tasks after meetings allows team members to focus on other important tasks, which is a significant advantage.
Automating the flow of "notifying Google Chat when a Google Meet meeting ends" can facilitate smoother communication within the team.
Since notifications are automatically sent to Google Chat after a meeting ends, not only members who attended the meeting but also those who couldn't attend have the opportunity to check the meeting's content and progress.
This ensures that decisions made during the meeting and the next steps to be taken are promptly shared, creating an environment where the entire team can move forward with a unified understanding.
This is particularly beneficial for remote work or when team members are spread across multiple locations, as efficient follow-up after meetings ensures that everyone receives the necessary information at the right time, leading to smoother workflow progression.
This article introduced a method to automatically notify team members when a meeting ends by integrating Google Meet and Google Chat.
When a meeting ends in Google Meet, the information is automatically notified to Google Chat, eliminating the need for manual information sharing and potentially improving work efficiency.
Using Yoom allows for easy no-code app integration, making it accessible even without specialized knowledge.
Use this article as a reference and try integrating Google Meet and Google Chat!
