Google Meet, essential for remote meetings, is used by many companies in the business scene. Being able to quickly notify team members when a meeting ends allows for smooth communication about the meeting content. This is where the integration of Google Meet and Google Chat comes in handy. This article provides a detailed explanation with images on the benefits of integrating Google Meet and Google Chat, as well as how to integrate them using the no-code tool Yoom.
Please read to the end!
Recommended for
Those who utilize Google Meet and Google Chat
Those considering improving work efficiency by integrating Google Meet and Google Chat
Those who want to facilitate smooth communication between teams by integrating Google Meet and Google Chat
Those who want to prevent missed communications or notifications by integrating Google Meet and Google Chat
For those who want to try it immediately
This article introduces the integration method using the no-code tool "Yoom". No complicated settings or operations are required, making it easy for non-engineers to achieve. You can start right away using the template below, so please give it a try!
Notify in Google Chat when a meeting ends in Google Meet.
■Overview As online meetings increase, do you find it cumbersome to request the submission of minutes and share next actions with stakeholders every time a meeting ends? By using this workflow, you can automatically send messages to specified Google Chat spaces or members, triggered by the end of a meeting in Google Meet. Automate routine post-meeting communications and achieve smooth information sharing.
■Who we recommend this template for ・Those who manually contact stakeholders after meetings in Google Meet ・Project managers who want to prevent missed communications such as end-of-meeting reports and minutes creation requests ・Those who want to integrate Google Meet and Google Chat to improve operational efficiency
■Notes ・Please connect Yoom with both Google Meet and Google Chat. ・For the trigger, you can select the run interval from 5, 10, 15, 30, or 60 minutes. ・The shortest run interval varies depending on your plan, so please be aware. ・Integration with Google Chat is available only for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336
We will now introduce how to create a flow bot that notifies Google Chat when a meeting ends in Google Meet.
How to Create a Flow for Integrating Google Meet and Google Chat
This time, we will introduce an automation that "notifies Google Chat when a meeting ends in Google Meet".
When a Google Meet meeting ends (App Trigger)
Send a message to Google Chat
The structure of the app integration is as shown above. It's surprisingly simple, so you should be able to set it up easily!
From here, we will explain with images how the integration progresses while actually showing the Yoom screen.
Copy an Existing Template
By using the above template, you can easily automate the process. ※A Yoom account is required. >> Register here Just press "Try it" to complete the copy!
If a popup like the one below appears, the template has been successfully copied. Let's proceed with the actual settings!
Step 1: Integrate Google Meet and Google Chat with My Apps
First, as preparation, integrate Yoom with the apps.
After logging into Yoom, select "My Apps" from the left menu.
After the screen transition, please press "+ Add".
Enter the name of the app you want to integrate in the search window, and follow the on-screen instructions to log in or sign in to complete the integration. This time, we will register "Google Meet" and "Google Chat". Once registration is complete, icons will be displayed in the My Apps list.
For details on how to register Google Chat (OAuth) with My Apps, clickhere
Step 2: When a Google Meet meeting ends (App Trigger)
First, let's set up the app trigger. Click on "When the meeting ends" enclosed in a red frame. Enter the account information to be linked and press "Next".
When the screen transitions, it will look like the following.
【Note】
The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, 60 minutes. ※Please note that the shortest activation interval varies depending on the plan.
In this example, it is set to operate at "5 minutes". Customize it to suit your environment!
Scroll down to see if the output is displayed. It can be used in the subsequent Google Chat settings, but it is not set here, so you can skip it. Press "Save" to return to the initial screen.
Step 3: Send a Google Chat Message
Next, proceed with the settings for "Send a Google Chat Message". Enter the account information to be linked and press "Next".
Proceed with the setup while checking the notes and supplements at the bottom of the input fields. ※You can select the output by clicking on the input field.
Since we want to automatically reflect Google Meet information in Google Chat, we will use the output here. As an example, I set the content I want to display in "Message Content" using the output.
Customize the necessary information to suit your environment!
Once the input is complete, scroll down to check the detailed settings. ※Here, you can set errors and intervals.
Press "Save" and the following popup will appear. Press "Turn on the trigger", and if the trigger at the top of the initial screen looks like the image, you're good to go!
This completes the setup for "Notify Google Chat when a Google Meet meeting ends".
Well done!
Other Automation Examples Using Google Meet and Google Chat
In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Meet and Google Chat. All of them can be used with simple settings, so if you find something interesting, please give it a try!
Other Automation Examples with Google Meet and Google Chat
After a meeting in Google Meet, convert the meeting content into minutes and notify via Google Chat.
After a meeting ends on Google Meet, convert the meeting content into minutes and notify via Google Chat.
■Overview The workflow "After ending a meeting on Google Meet, convert the meeting content into minutes and notify on Google Chat" is a business workflow designed to facilitate follow-up after meetings. By automatically summarizing the content of meetings held on Google Meet into minutes and notifying on Google Chat, all participants can easily review the content.
■Recommended for - Leaders of teams implementing remote work - Those facing challenges in sharing and following up on meeting content as online meetings increase - Administrators of companies frequently using Google Meet - Those who want to efficiently manage multiple meetings and automate the creation and sharing of minutes - Project managers looking to improve team communication - Those who want to smoothly share information after meetings and facilitate project progress - Administrative staff spending time on creating minutes - Those who want to focus on other tasks by automating and reducing effort - Executives wanting to maintain consistency in information sharing - Those who want to create an environment where minutes are shared in a unified format across the team, allowing everyone to act based on the same information
■Notes - Please integrate Yoom with Google Meet, Google Drive, and Google Chat. - Integration with Google Chat is only possible with Google Workspace. For details, please refer to the following: https://intercom.help/yoom/en/articles/6647336 - AI operations for OCR or transcribing audio are features available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the flowbot will result in an error, so please be careful. - Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). - The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. - For details on the file size that can be handled by triggers and each operation, click here - Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■Overview After meetings in Google Meet, are you spending time and effort manually compiling minutes into a Google Document? When a meeting in Google Meet ends, this workflow uses AI to automatically transcribe the recorded audio data and append the summarized text to the specified Google Document. This eliminates the hassle of manual transcription and the risk of omissions, streamlining the creation of meeting minutes.
■Recommended for ・People who frequently hold meetings in Google Meet and find creating minutes in Google Documents time-consuming ・Those who manually transcribe meetings and aim to reduce time and improve accuracy ・Those who want to achieve rapid information sharing within the team and keep projects moving smoothly
■Notes ・Please connect Google Meet, Google Meet, and Google Drive with Yoom. ・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・The minimum run interval varies by plan, so please note. ・The AI operations for OCR or transcribing audio are available only on the Team Plan and Success Plan. On the Free Plan or Mini Plan, operations configured in Flowbot will result in errors, so please note. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use the apps and AI features (operations) that are otherwise restricted. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB, so please note. ・For details on the file size that can be handled by the trigger and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
■ Overview Creating minutes after online meetings is an important task, yet it often requires a lot of time for transcribing recordings and copying the content. With this workflow, when a Google Meet meeting ends, the recording is automatically transcribed and the results are recorded in Google Sheets. It reduces the effort of minute-taking and helps you focus on core work.
■ Who we recommend this template for ・ Those who have many meetings in Google Meet and feel the workload of minute-taking is a challenge ・ Managers who want to streamline the recording and sharing of meeting content to improve team productivity ・ Members who want to prevent omissions from manual transcription and keep accurate minutes
■ Notes ・ Please connect Google Meet, Google Drive, and Google Sheets to Yoom. ・ You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・ The minimum trigger interval varies by plan. ・ Executing operations across a "Wait" step is only available on the Team Plan and Success Plan. On the Free and Mini plans, operations and Data Connect configured in the flowbot will result in errors. ・ Paid plans such as the Team Plan and Success Plan include a 2-week free trial. During the free trial you can use apps and features (operations) that are otherwise restricted. ・ The maximum downloadable file size is up to 300 MB. Depending on the app specifications, it may be less than 300 MB. ・ For details on the file size limits for the trigger and each operation, please see the link below. https://intercom.help/yoom/en/articles/9413924 ・ AI operations for OCR or speech transcription are only available on the Team Plan and Success Plan. On the Free and Mini plans, the operations set in the flowbot will result in errors. ・ Paid plans such as the Team Plan and Success Plan include a 2-week free trial. During the free trial you can use apps and AI features (operations) that are otherwise restricted.
Since you will be able to confirm the end of a meeting from communication tools, you may no longer need to check the timing of the meeting's end.
Notify with Transcription When a Google Meet Ends
The process of transcribing and notifying based on the Google Meet recording is automated, which should reduce the effort required for manually creating and sharing meeting minutes.
When a meeting ends on Google Meet, automatically transcribe it and send a notification to Slack.
■Overview This flow automatically transcribes and notifies on Slack when a Google Meet meeting ends. With Yoom, you can easily achieve this flow without programming, as it allows for seamless integration between apps.
■Recommended for ・Sales representatives who frequently conduct regular meetings or important business negotiations using Google Meet and spend time creating and sharing meeting minutes ・Project managers who manage multiple projects simultaneously and need to share meeting content across teams ・Those who want to smoothly share meeting content on Slack with members who could not attend the meeting ・Department heads who have introduced remote work or flextime systems and emphasize asynchronous communication
■Notes ・Please integrate Google Meet, Google Drive, and Slack with Yoom. ・The "Wait" operation and AI operation for transcribing audio are features available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
■Overview This flow allows automatic transcription of Google Meet meetings and notifies the result to Microsoft Teams. This automation simplifies information sharing with absentees or members who wish to review the meeting later. By using Yoom, you can easily integrate apps without programming.
■Recommended for • Business persons who frequently use Google Meet and find recording or sharing meeting contents burdensome • Managers who use Microsoft Teams as a communication tool within their team and want to streamline post-meeting information sharing • Business owners aiming for operational improvement by automating transcription and preventing manual errors or time wastage
■Notes • Google Meet and Microsoft Teams need to be integrated with Yoom. • Microsoft365 (formerly Office365) has personal and business plans (Microsoft365 Business). You may experience authentication failure if not subscribed to a business plan. • The AI operation for audio transcription is available only in the Team and Success Plans. In the Free and Mini Plans, the flow bot operations set will result in errors. • Paid plans like the Team Plan and Success Plan offer a 2-week free trial during which you can use restricted apps and AI features (operations). • The maximum downloadable file capacity is 300MB. Depending on the app's specifications, it may be less than 300MB, so be cautious. • Please refer to the following for details on file capacities handled by triggers and each operation. https://intercom.help/yoom/ja/articles/9413924
By receiving notifications in Google Chat spaces, it is expected that stakeholders will find it easier to keep track of the tasks that have been created.
When a Thing is created in Bubble, notify Google Chat.
It saves the effort of transcribing messages from Google Chat, leading to a reduction in work time.
Get reports and notify them to Google Chat
Reports are obtained periodically and automatically notified, which will lead to more efficient information sharing and faster decision-making within the team.
Retrieve reports from Facebook Ads daily and notify in Google Chat.
■Overview This is a flow that automatically notifies Google Chat by obtaining report information from Meta Ads (Facebook) at a specified time every day. By using Yoom, you can easily connect applications without programming.
■Recommended for 1. Marketing personnel managing Meta Ads (Facebook) ・Marketing personnel who routinely manage Meta Ads (Facebook) and measure and analyze its effects. ・Marketing managers who want to understand the effectiveness of ad campaigns in real-time.
2. Those who want to streamline data analysis and report creation ・Marketing analysts creating reports manually every day, who want to save time on data input and engage in more strategic tasks. ・Business managers promoting the automation of business processes.
3. Companies or teams utilizing Google Chat ・Companies that have implemented Google Workspace. ・Team members who routinely use Google Chat for communication within the team.
■Caution ・Link each Meta Ads (Facebook) and Google Chat with Yoom. ・Integration with Google Chat is only possible for Google Workspace. Please refer to the following for details. https://intercom.help/yoom/ja/articles/6647336
This is a flow that retrieves the advertising summary report information from ecforce for the previous day at a specified time every day and automatically notifies Google Chat.
Benefits of Integrating Google Meet and Google Chat
Benefit 1: Resource Savings
By automating the flow of "notifying Google Chat when a Google Meet meeting ends," you can save the effort and resources required for information sharing. Typically, after a meeting ends, you need to organize the meeting details and manually communicate them to the relevant parties. Automating this process eliminates the need to manually compile and disseminate information. Reducing the manual communication tasks after meetings allows team members to focus on other important tasks, which is a significant advantage.
Benefit 2: Enhanced Communication
Automating the flow of "notifying Google Chat when a Google Meet meeting ends" can facilitate smoother communication within the team. Since notifications are automatically sent to Google Chat after a meeting ends, not only members who attended the meeting but also those who couldn't attend have the opportunity to check the meeting's content and progress. This ensures that decisions made during the meeting and the next steps to be taken are promptly shared, creating an environment where the entire team can move forward with a unified understanding.
This is particularly beneficial for remote work or when team members are spread across multiple locations, as efficient follow-up after meetings ensures that everyone receives the necessary information at the right time, leading to smoother workflow progression.
Conclusion
This article introduced a method to automatically notify team members when a meeting ends by integrating Google Meet and Google Chat. When a meeting ends in Google Meet, the information is automatically notified to Google Chat, eliminating the need for manual information sharing and potentially improving work efficiency.
Using Yoom allows for easy no-code app integration, making it accessible even without specialized knowledge. Use this article as a reference and try integrating Google Meet and Google Chat!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have four years of experience as a supervisor in the BPO division of a publicly listed company and approximately three and a half years in editing and writing media articles. Due to the nature of my work, which involves handling outsourced tasks from other companies, I have had the opportunity to use a wide variety of applications. I still remember the moment I discovered Yoom while struggling to improve work efficiency, and how impressed I was by its ability to easily integrate different applications and create automated workflows. By leveraging my experience in media article creation, I am eager to clearly convey the appeal of Yoom and assist you in enhancing your work efficiency.
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