When you regularly use Gmail, do you sometimes miss notifications from Google Chat? If you're not in the habit of opening Google Chat, you might not notice the notifications. With Yoom, by integrating Google Chat and Gmail, you can receive notifications in Gmail for messages sent to Google Chat. By using Yoom, you can easily set it up without needing to input complex code. This article will introduce how to notify Gmail of messages sent to Google Chat.
Recommended for those who:
Those who use Google Chat and Gmail
Those who are thinking about linking Google Chat and Gmail to improve work efficiency
Those who want to link Google Chat and Gmail to strengthen team collaboration
Those who want to try it right away
For those who want to try it right away
In this article, we will introduce how to integrate using the no-code tool "Yoom". No complicated settings or operations are required, so even non-engineers can easily achieve this. You can get started right away with the template below, so please give it a try!
How to Create a Google Chat and Gmail Integration Flow
This time, we will use the following template for "notifying Gmail of messages sent to Google Chat".
There are only two steps in the process, so rest assured.
Setting up a flow bot that activates when a message is sent to the space
Setting up the action to send an email
How to Connect Google Chat and Gmail with Yoom
Let's register your app to connect Google Chat and Gmail with Yoom. By registering your app, you can smoothly set up automation.
First, register your app for Google Chat. You can find the registration method on the help page, so please refer to it for registration.
Next, let's register your app for Gmail. Click "My Apps" → "+ Add" on the left side of the screen. A list of apps will be displayed, so search for Gmail from the list or use "Search by App Name".
Once you move to the following screen, sign in with the account you want to connect.
If Google Chat and Gmail are displayed in your My Apps section, the app registration is complete.
How to Notify Gmail of Messages Sent to Google Chat
You will transition to the following screen, so if you want to change the "Title" and "Description," please do so on the following screen. First, set up Google Chat by clicking "When a message is sent to the space."
After transitioning to the following screen, check the settings below.
"App Trigger Title" → Set as desired
"Account information to link with Google Chat (OAuth)" → Confirm if the account is correct
"Trigger Action" → When a message is sent to the space
After transitioning to the following screen, make the settings below.
"Trigger Interval" → Set as desired
"Space Resource Name" → If the URL is "https://mail.google.com/mail/u/0/#chat/space/AAAAgSu7BjA," then "space/AAAAgSu7BjA" is the resource name. Example: space/AAAAgSu7BjA ※ It can be obtained from the URL of the target space or direct message.
"Test" → "Test Successful" → "Save."
To set up Gmail, click "Send Email."
Make the following settings.
"Title" → Set as desired
"Email Content" → Enter the necessary parts
Set the "Body" as you like. ※ Click the red frame and use the Google Chat output. This allows you to link the message content of Google Chat. {{Message Content}} ← This is the output.
Check the settings on the next screen and click "Save".
Finally, turn the app trigger "ON" to complete the setup.
Other automation examples using Google Chat and Gmail
In addition to the flows introduced here, you can use the Google Chat and Gmail APIs to automate a variety of tasks. All of them can be used with simple settings, so if you find any that interest you, please give them a try!
Other automation examples using Google Chat and Gmail
When you receive task information in Gmail, you can have it notified via Google Chat, or you can have the received audio data transcribed and notified.You can also have it notify you when you receive an email that matches a specific keyword.
Receive an email in Gmail that matches a specific keyword and get notified in Google Chat.
■Overview The workflow "Notify Google Chat when an email matching specific keywords is received in Gmail" helps improve email handling efficiency. It allows for quick notification of emails matching specific keywords, enabling prompt response.
■Recommended for ・Those who do not want to miss important emails in Gmail ・Those who want to respond quickly to email content ・Those managing multiple email accounts and want to quickly identify important emails ・Teams using Google Chat for smooth business communication ・Those who want to actively utilize automated flows to efficiently advance their work
■Notes ・Please link both Gmail and Google Chat with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・The shortest activation interval varies depending on the plan, so please be aware. ・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below. https://intercom.help/yoom/en/articles/6647336
■Overview By using the "Notify Google Chat when task information is received in Gmail" workflow, task information received via email will be notified in Google Chat. Manual information transfer is no longer necessary, improving efficiency.
■Recommended for ・Those who receive task information using Gmail ・Those who want to quickly share task information received via email ・Those who use Google Chat as a team communication tool ・Those who use Google Chat daily and want to quickly check task information ・Those who want to prevent missing Gmail checks ・Project managers who want to smoothly proceed with task and project management
■Notes ・Please link both Gmail and Google Chat with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below. https://intercom.help/yoom/en/articles/6647336
■Overview By using the "Transcribe audio data received in Gmail and notify Google Chat" flow, you can automatically transcribe audio data from received emails. The results are notified to Google Chat, enabling quick information sharing.
■Recommended for ・Those who conduct business communications using Gmail ・Those who want to quickly transcribe audio data received in Gmail ・Those who want to facilitate team communication using Google Chat ・Those who want to quickly understand the content of audio data and share it with the team ・Those who want to quickly check the content of emails and take necessary actions promptly
■Notes ・Please link Gmail and Google Chat with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・The AI operations for OCR or transcribing audio are available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI functions (operations). ・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below. https://intercom.help/yoom/en/articles/6647336
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
Example of automation in conjunction with Yoom's schedule trigger
It will be triggered at a set date and time and will automatically send emails to specific addresses to inform team goals and provide reminders, reducing manual work.
Activate the flow bot at the end of each month to send an email in Gmail.
■Overview Do you feel it’s a hassle to manually send regular communications such as month-end reports via Gmail every month? You may also have concerns about forgetting to send them when you’re busy. By using this workflow, you can automatically send templated emails from Gmail based on a specific schedule, such as at the end of each month. Eliminate the effort of manual work and the risk of missed sends, and ensure reliable periodic communications.
■Who we recommend this template for ・Those who spend time and effort on regular email sending using Gmail ・Team leaders who want to prevent mistakes such as forgetting to send monthly reports or reminder emails ・Those who want to automate routine email-sending tasks and focus on core work
■Notes ・Please connect Gmail with Yoom. ・Branching is a feature (operation) available on the Mini plan or higher. If you are on the Free plan, the operations in the configured Flowbot will result in an error, so please be careful. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are normally restricted.
This is a flow bot that automatically sends an email via Gmail at a specified time every day. Feel free to change the recipient and content of the email.
Obtain customer information at a specified date and time and send a standard message via Gmail
Standard messages are automatically sent via Gmail on a specified schedule, eliminating the need to manually obtain information or create and send emails, and also helps prevent emails from being sent to the wrong address or forgotten to be sent.
Retrieve customer information from Google Sheets at the specified date and time, and send a template email via Gmail.
■Overview This is a flow to retrieve customer information from Google Spreadsheet at a specified date and time and send a template email via Gmail. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Sales or customer support personnel at companies managing customer information with Google Spreadsheet ・Those who feel burdened by regularly sending follow-up emails to customers ・Corporate sales representatives or assistants who need to send reminder emails to customers according to contract renewal dates or deadlines ・Those who want to send notifications such as coupons to multiple customers meeting certain conditions on a scheduled basis
■Notes ・Please integrate Google Spreadsheet and Gmail with Yoom. ・Operations between "repeating the same process" are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations or data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview This is a flow to retrieve customer information from Notion at a specified date and time and send a template email via Gmail. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Sales or customer support personnel at companies managing customer information with Notion ・Those who find it burdensome to send regular follow-up emails to customers ・Corporate sales representatives or assistants who need to send reminder emails to customers according to contract renewal times or deadlines ・Those who want to send notifications such as coupons to multiple customers meeting certain conditions on a scheduled basis
■Notes ・Please integrate Notion and Gmail with Yoom. ・The operation between "repeating the same process" is a feature available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations or data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview This is a flow to retrieve customer information from kintone at a specified date and time and send a template email via Gmail. With Yoom, you can easily achieve this flow without programming by linking apps.
■Recommended for ・Sales or customer support personnel at companies managing customer information with Notion ・Those who find it cumbersome to send follow-up emails to customers regularly ・Corporate sales representatives or assistants who want to send reminder emails to customers according to contract renewal times or deadlines ・Those who want to send coupons or campaign information to multiple customers who meet certain conditions on a scheduled basis
■Notes ・Please link both kintone and Gmail with Yoom. ・Operations between "repeating the same process" are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations or data connections of the flow bot set will result in an error, so please be careful. ・Paid plans such as the Team Plan or Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
When a response is submitted on a form, send a notification to Gmail
By automatically sending a notification of the information answered on the form via Gmail, you can quickly share the necessary information with relevant parties.
Summarize the responses from the form using Gemini and notify via Gmail.
■Overview The "Summarize the responses from the form using Gemini and notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from the form are automatically summarized using Gemini, and the summary results are notified to stakeholders via Gmail. This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for ・Those who collect information using online forms ・Business personnel who want to automate operations by integrating Gemini and Gmail ・Team leaders who spend time summarizing form responses and sending email notifications ・Managers of companies looking to streamline business processes
■Notes ・Please integrate Yoom with both Gemini and Gmail.
■Overview This workflow allows you to automatically summarize submitted form data and efficiently share it with designated personnel via Gmail. This automation reduces the hassle of manual data organization and email sending, ensuring accurate information sharing without omissions. With Yoom, you can easily connect apps without programming.
■Recommended for ・Sales personnel who spend time managing data from forms ・Those who want to automate tasks using ChatGPT and Gmail ・Leaders who want to facilitate smooth information sharing within the team ・Those interested in streamlining business workflows using Yoom
■Notes ・Please connect ChatGPT and Gmail with Yoom. ・To execute ChatGPT (OpenAI) actions, you need to subscribe to OpenAI's paid API plan. (Ensure payment can be made when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is charged on a pay-as-you-go basis with tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API. ・Refer to the following for how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/en/articles/6807133
■Overview The "Notify via Gmail when a response is submitted on Google Forms" flow is a business workflow that notifies you in real-time via Gmail when a response is submitted to a form. It allows you to quickly check the information collected using Google Forms, making it useful in situations where prompt action is required. This workflow reduces manual checks and achieves efficient information management, making it applicable in various business scenarios.
■Recommended for ・Personnel collecting information using Google Forms ・Business users who want to immediately check responses to forms ・Those aiming for business efficiency who find manual notification settings cumbersome ・Project leaders who want to smoothly share information within the team ・Executives who regularly use forms and want to automate response management
■Notes ・Please link both Google Forms and Gmail with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Refer to the following for how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/en/articles/6807133
Benefits and Automation Examples of Integrating Google Chat and Gmail
By integrating Google Chat and Gmail, you can prevent missing messages and reduce the effort of manual input. Here are the benefits, including automation examples.
1. Prevent Missing Messages
You can receive notifications in Gmail for messages sent to Google Chat. This eliminates the need to open Google Chat just to check the content. Simply checking the content of emails received in Gmail can enhance work efficiency. Smooth information sharing is possible, and you can prevent missing messages.
2. Reduce Manual Input Effort
You can notify Google Chat of the content of emails received in Gmail. This is the opposite flow of point 1, but this automation is also possible. This eliminates the need to manually input email content into Google Chat. It is especially recommended when using different apps with business partners.
3. Easier Schedule Management
When a meeting reservation is sent to Gmail, you can input the schedule into Google Calendar and notify Google Chat. This allows the meeting reservation date to be automatically entered into Google Calendar, making schedule management easier. Additionally, if you set up notifications in Google Chat, you can inform the entire team when a meeting reservation is made!
Summary
In this article, we set up a template for "sending a message to Google Chat" → "notifying Gmail". By integrating Google Chat and Gmail, you can prevent missing messages and eliminate the hassle of manual input. In this way, automation can prevent human errors, avoiding redundant work. With Yoom, you can easily achieve automation without any coding. Take advantage of Yoom's templates to enhance work efficiency.
Yoom offers a free trial plan, so if you're interested, feel free to try it out.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
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