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When you regularly use Gmail, do you sometimes miss notifications from Google Chat?
If you're not in the habit of opening Google Chat, you might not notice the notifications.
With Yoom, by integrating Google Chat and Gmail, you can receive notifications in Gmail for messages sent to Google Chat.
By using Yoom, you can easily set it up without needing to input complex code.
This article will introduce how to notify Gmail of messages sent to Google Chat.
In this article, we will introduce how to integrate using the no-code tool "Yoom".
No complicated settings or operations are required, so even non-engineers can easily achieve this.
You can get started right away with the template below, so please give it a try!
■Overview
This is a flow that notifies Gmail of messages sent to Google Chat.
■Recommended for
・Those who use Gmail and Google Chat
・Those who use different communication tools between departments
・Sales assistants responsible for interactions with client companies
■Benefits of using this template
・Messages notified in Google Chat can be directly notified and forwarded to Gmail, preventing missed checks on Chat and enabling smooth sharing.
・You no longer need to check both Gmail and Google Chat apps, which can improve work efficiency.
■Notes
・Please integrate both Gmail and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the details here.
https://intercom.help/yoom/ja/articles/6647336
[What is Yoom]
This time, we will use the following template for "notifying Gmail of messages sent to Google Chat".
There are only two steps in the process, so rest assured.
Let's register your app to connect Google Chat and Gmail with Yoom.
By registering your app, you can smoothly set up automation.
First, register your app for Google Chat. You can find the registration method on the help page, so please refer to it for registration.
Next, let's register your app for Gmail.
Click "My Apps" → "+ Add" on the left side of the screen.
A list of apps will be displayed, so search for Gmail from the list or use "Search by App Name".
Once you move to the following screen, sign in with the account you want to connect.
If Google Chat and Gmail are displayed in your My Apps section, the app registration is complete.
Click "Try it" on the banner below.
■Overview
This is a flow that notifies Gmail of messages sent to Google Chat.
■Recommended for
・Those who use Gmail and Google Chat
・Those who use different communication tools between departments
・Sales assistants responsible for interactions with client companies
■Benefits of using this template
・Messages notified in Google Chat can be directly notified and forwarded to Gmail, preventing missed checks on Chat and enabling smooth sharing.
・You no longer need to check both Gmail and Google Chat apps, which can improve work efficiency.
■Notes
・Please integrate both Gmail and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the details here.
https://intercom.help/yoom/ja/articles/6647336
You will transition to the following screen, so if you want to change the "Title" and "Description," please do so on the following screen.
First, set up Google Chat by clicking "When a message is sent to the space."
After transitioning to the following screen, check the settings below.
After transitioning to the following screen, make the settings below.
"Test" → "Test Successful" → "Save."
To set up Gmail, click "Send Email."
Make the following settings.
Set the "Body" as you like.
※ Click the red frame and use the Google Chat output. This allows you to link the message content of Google Chat.
{{Message Content}} ← This is the output.
Check the settings on the next screen and click "Save".
Finally, turn the app trigger "ON" to complete the setup.
■Overview
This is a flow that notifies Gmail of messages sent to Google Chat.
■Recommended for
・Those who use Gmail and Google Chat
・Those who use different communication tools between departments
・Sales assistants responsible for interactions with client companies
■Benefits of using this template
・Messages notified in Google Chat can be directly notified and forwarded to Gmail, preventing missed checks on Chat and enabling smooth sharing.
・You no longer need to check both Gmail and Google Chat apps, which can improve work efficiency.
■Notes
・Please integrate both Gmail and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the details here.
https://intercom.help/yoom/ja/articles/6647336
In addition to the flows introduced here, you can use the Google Chat and Gmail APIs to automate a variety of tasks.
All of them can be used with simple settings, so if you find any that interest you, please give them a try!
When you receive task information in Gmail, you can have it notified via Google Chat, or you can have the received audio data transcribed and notified.You can also have it notify you when you receive an email that matches a specific keyword.
■Overview
The workflow "Receive an email in Gmail that matches specific keywords and notify Google Chat" helps streamline email management.
It allows for quick notification of emails that match specific keywords, enabling prompt responses.
■Recommended for
■Benefits of using this template
Here are the benefits of utilizing the flow that notifies Google Chat when an email matching specific keywords is received in Gmail.
Firstly, by implementing this automated flow, you can quickly share the status of important emails with all members.
As a result, prompt responses become possible, enhancing the speed of business operations.
Additionally, by completing information sharing within a single system, communication among members is likely to be smoother.
■Overview
By using the workflow "Receive task information in Gmail and notify Google Chat," task information received via email will be notified in Google Chat.
This eliminates the need for manual information transfer, improving efficiency.
■Recommended for
■Benefits of using this template
The benefits of using the automated flow to notify Google Chat when task information is received in Gmail are as follows.
By using this flow, you can quickly share task information received in Gmail with Google Chat.
This ensures that task information is immediately communicated to the entire team.
As a result, members can respond promptly, leading to smoother project progress.
Additionally, you can discuss the task information notified in Google Chat directly within the chat.
This enhances communication among members and strengthens collaboration.
■Overview
By using the flow "Transcribe audio data received in Gmail and notify Google Chat," you can automatically transcribe audio data from received emails.
The results are notified to Google Chat, enabling quick information sharing.
■Recommended for
■Benefits of using this template
By utilizing this flow, you can quickly transcribe audio data received in Gmail and automatically notify Google Chat.
This allows you to immediately grasp important information and respond in a timely manner.
Since the content of the audio data can be visually confirmed as text, the efficiency of verification and communication improves.
Additionally, since notifications are sent to Google Chat, information sharing among team members can be conducted smoothly.
This process increases response speed and enables faster business decision-making.
When new information is registered, Google Chat will be notified, which should allow subsequent work to be carried out smoothly.
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
This is a flow that notifies Google Chat when a row is added to a Google Spreadsheet.
■Recommended for
1. Those who use Google Spreadsheets for business
・Office workers managing information on shared sheets
・General affairs staff who want to edit a single sheet simultaneously
2. Those who use Google Chat as their main communication tool
・Department members using it for internal communication
・Sales assistants managing information of client companies
■Benefits of using this template
Using Google Spreadsheets to manage data in one place is an effective means of sharing information within a team.
Additionally, sharing information via Google Chat can invigorate the team.
However, manually notifying information to Google Spreadsheets wastes valuable time.
This flow is suitable for those who want to immediately notify the addition of information to Google Spreadsheets.
By sending notifications to Google Chat simultaneously with the addition of content, quick information sharing within the team is achieved.
Also, by quoting the content of Google Spreadsheets in the notifications, it eliminates the hassle of manual input.
■Notes
・Please link both Google Spreadsheets and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
https://intercom.help/yoom/ja/articles/6647336
When a file is uploaded, you will be automatically notified, which may eliminate the need to access Dropbox every time.
■Overview
This is a flow that notifies Google Chat when a file is uploaded to Box.
By using Yoom, you can easily integrate apps without the need for programming.
■Recommended for
1. Companies that have implemented Box as a cloud storage service
・Those who manage files with Box as a team but often miss file upload statuses
・Those who want to ensure that uploaded files are not missed and can be shared with the entire team
2. Those who use Google Chat regularly
・Those who want to receive file upload notifications in real-time
・Those who want to quickly share uploaded files with team members
■Benefits of using this template
By using this template, you will automatically receive notifications in Google Chat when a file is uploaded to Box.
This offers several advantages.
Firstly, you can immediately grasp file uploads, allowing for prompt responses.
Especially for urgent files or important documents, you can take action without delay.
Furthermore, since notifications are made through Google Chat, communication within the team proceeds smoothly.
Information about files can be shared in real-time, facilitating smooth communication among members and improving the efficiency of collaborative work.
■Notes
・Please integrate Yoom with both Box and Google Chat.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
■Overview
This is a flow that notifies Google Chat when a file is uploaded to Dropbox.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between applications.
■Recommended for
1. Those who share files on Dropbox and use Google Chat as a communication tool
・Those who want to streamline file verification and sharing by integrating Dropbox with Google Chat
2. Those who share Dropbox files and collaborate as a team
・Those who want to enhance information sharing and improve collaboration efficiency by notifying team members on Google Chat when a new file is uploaded
■Benefits of using this template
Dropbox is a tool that enhances access to information by managing files used in business operations.
However, there is a possibility of missing important information if you are unaware of file uploads on Dropbox.
By implementing the [Notify Google Chat when a file is uploaded to Dropbox] flow, notifications are automatically sent to Google Chat when a file is uploaded, allowing responsible parties to focus on more core tasks without having to constantly access Dropbox.
You can freely configure the notification destination and details on Google Chat.
■Notes
・Please integrate Yoom with both Dropbox and Google Chat.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
This is a flow where images uploaded to Google Drive are analyzed by Gemini, and the content is notified to Google Chat.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Companies using Google Drive for file management
・Those who want to quickly check uploaded images and respond accordingly
2. Those using Google Chat as an internal chat tool
・Those who use Google Chat regularly and want to share information quickly
3. Companies using Gemini as a generative AI tool
・Those who want to streamline image verification tasks using Gemini
■Benefits of using this template
By using the flow where images uploaded to Google Drive are analyzed by Gemini and the content is notified to Google Chat, you can enjoy many benefits.
First, the effort required for image checking is reduced, saving time and labor.
This allows you to focus on other important tasks, improving overall work efficiency.
Additionally, notifications to Google Chat enable speedy information sharing among team members, allowing smooth handling even in situations requiring quick responses.
■Precautions
・Please connect Yoom with Google Drive, Gemini, and Google Chat respectively.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
Tasks are automatically added, helping to prevent missed responses.
■Overview
This is a flow that creates an Issue on GitHub when a message is posted on Google Chat.
■Recommended for
1. Those who use chat tools to conduct business
・Those who utilize Google Chat for business
2. Those who manage tasks on GitHub
・Those who manage bugs and tasks in software development using GitHub
■Benefits of using this template
By utilizing GitHub Issues, you can manage tasks and visualize project progress.
However, if you want to add content discussed in chat tools directly as tasks, you might find the transcription work to GitHub cumbersome.
This template allows you to automatically create an Issue on GitHub when a message is posted in a designated room on Google Chat.
Since Issues are created in a timely manner, it enables speedy task sharing within the team.
■Notes
・Please integrate both Google Chat and GitHub with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
This is a flow that registers a card in Trello when a message is posted on Google Chat.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. People who use Google Chat regularly
・Those who want to efficiently respond without missing important messages
2. People who use Trello for task management
・Those who want to automatically register messages from Google Chat as tasks and work efficiently
■Benefits of using this template
By utilizing this flow, cards are automatically created in Trello based on notifications from Google Chat.
If you have been creating cards manually, this will save you time and improve work efficiency.
By allocating the saved time to other tasks, you can expect further productivity improvements.
Additionally, automatically adding tasks helps prevent missing any actions.
Simply checking tasks on chat may cause them to get buried among other notifications, but adding them to Trello reduces that risk.
■Notes
・Please connect both Google Chat and Trello with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
■Overview
This is a flow that registers messages posted on Google Chat as records in Salesforce.
■Recommended for
1. Sales teams and customer support teams using Salesforce
・Those who want to automatically record customer interactions and internal discussions on Google Chat in Salesforce
・Those who want to manage customer inquiries and feedback as cases or leads in Salesforce
・Those who want to reduce the manual effort of transferring information and improve operational efficiency
2. Salesforce administrators
・Those who want to strengthen the integration between Google Chat and Salesforce and make better use of Salesforce data
・Those who want to utilize Google Chat messages in Salesforce for data analysis and report creation
■Benefits of using this template
・It eliminates the need to manually transfer Google Chat messages to Salesforce, leading to significant time savings and improved operational efficiency.
・Recording interactions with customers in Salesforce makes it easier to refer to past histories, enabling more personalized responses.
■Notes
・Please integrate both Google Chat and Salesforce with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are normally restricted.
It will be triggered at a set date and time and will automatically send emails to specific addresses to inform team goals and provide reminders, reducing manual work.
■Overview
This is a flow that starts at the end of each month to send an email via Gmail.
It can be used for various purposes, such as aggregation processing in Microsoft Excel or monthly invoice issuance.
■Notes
・Please integrate Gmail with Yoom.
・The branching feature is available with the Mini Plan or higher plans.
・For the Free Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This is a flow bot that automatically sends emails via Gmail at a specified time every day.
Please use it for automatic sending of reminders, etc.
■Notes
・Feel free to change the recipient and content of the emails as you like.
・You can set the activation timing freely.
■Overview
This is a flow that starts the flow bot on a specified day of the week to send Gmail.
It is a flow that can be used for regular weekly communications or daily reminder tasks, and does not require complex settings.
By automating routine tasks that occur daily, you can prevent mistakes such as missed notifications.
■Notes
・Please integrate Gmail with Yoom.
Standard messages are automatically sent via Gmail on a specified schedule, eliminating the need to manually obtain information or create and send emails, and also helps prevent emails from being sent to the wrong address or forgotten to be sent.
■Overview
This flow retrieves customer information from Google Sheets at a specified date and time and sends a template email via Gmail.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
By implementing this flow, template emails in Gmail will be automatically sent based on customer information managed in Google Sheets according to a specified schedule.
It automates reminders based on contract renewal dates or deadlines, sending congratulatory messages or coupons to individual customers in their birth month, and campaign announcements based on purchased products or purchase frequency.
This eliminates the need for manual information retrieval and email creation/sending, preventing errors in recipients and forgotten sends.
Additionally, using templated emails ensures consistent quality in communication.
■Overview
This flow retrieves customer information from Notion at a specified date and time and sends a template email via Gmail.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
By implementing this flow, template emails in Gmail will be automatically sent based on customer information managed in Notion and according to the specified schedule.
Automations include sending reminders based on contract renewal dates or deadlines, sending birthday greetings or coupons to individual customers, and campaign announcements based on purchased products or purchase frequency.
Manual information retrieval and email creation/sending are no longer necessary, preventing errors in recipient addresses and missed sends.
Additionally, using templated emails allows for consistent quality communication.
■Overview
This flow retrieves customer information from kintone at a specified date and time and sends a template email via Gmail.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
■Benefits of using this template
By implementing this flow, template emails in Gmail are automatically sent based on customer information managed in kintone, according to a specified schedule.
Reminders aligned with contract renewal periods or deadlines, birthday greetings or coupons for individual customers, and campaign information based on purchased products or purchase frequency are automated.
This eliminates the need for manual information retrieval and email creation/sending, preventing errors in recipient addresses and missed sends.
Additionally, using templated emails ensures consistent quality communication.
By automatically sending a notification of the information answered on the form via Gmail, you can quickly share the necessary information with relevant parties.
■Overview
The "Summarize Form Responses with Gemini and Notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from forms are automatically summarized with Gemini, and the summary results are notified to stakeholders via Gmail.
This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for
■Benefits of using this template
Since the content responded to in the form is summarized with Gemini and automatically notified via Gmail, it saves the effort of manual information organization.
By automatically notifying summarized information via Gmail, necessary information can be quickly shared with stakeholders.
Automation prevents human errors in information management and ensures accurate information transmission.
■Overview
This workflow allows you to automatically summarize submitted form data and efficiently share it with designated personnel via Gmail. This automation reduces the hassle of manually organizing data and sending emails, ensuring accurate information sharing without omissions.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The "Notify Gmail when a response is submitted in Google Forms" flow is a business workflow that notifies Gmail in real-time when a response is submitted to a form.
It allows for quick verification of information collected using Google Forms, making it useful in situations where prompt action is required.
This workflow, which reduces manual checks and enables efficient information management, can be utilized in various business scenarios.
■Recommended for
■Benefits of using this template
When a response is submitted in Google Forms, it is automatically notified to Gmail, eliminating the need for manual notifications.
By notifying when a form response is submitted, it prevents missing any responses.
Automation prevents human error in notifications, ensuring reliable information sharing.
By integrating Google Chat and Gmail, you can prevent missing messages and reduce the effort of manual input.
Here are the benefits, including automation examples.
You can receive notifications in Gmail for messages sent to Google Chat.
This eliminates the need to open Google Chat just to check the content.
Simply checking the content of emails received in Gmail can enhance work efficiency.
Smooth information sharing is possible, and you can prevent missing messages.
You can notify Google Chat of the content of emails received in Gmail.
This is the opposite flow of point 1, but this automation is also possible.
This eliminates the need to manually input email content into Google Chat.
It is especially recommended when using different apps with business partners.
When a meeting reservation is sent to Gmail, you can input the schedule into Google Calendar and notify Google Chat.
This allows the meeting reservation date to be automatically entered into Google Calendar, making schedule management easier.
Additionally, if you set up notifications in Google Chat, you can inform the entire team when a meeting reservation is made!
In this article, we set up a template for "sending a message to Google Chat" → "notifying Gmail".
By integrating Google Chat and Gmail, you can prevent missing messages and eliminate the hassle of manual input.
In this way, automation can prevent human errors, avoiding redundant work.
With Yoom, you can easily achieve automation without any coding.
Take advantage of Yoom's templates to enhance work efficiency.
Yoom offers a free trial plan, so if you're interested, feel free to try it out.
