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Do you want to automatically handle project management tasks using Asana and Notion?
For those looking to streamline project management, integrating Asana with Notion offers a powerful solution. By connecting tasks from Asana to Notion, you can centralize task management, boosting work efficiency and enhancing team transparency.
In this article, we’ll show you the powerful capability of Asana Notion integration and how to set it up easily.
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In this guide, you'll learn the step-by-step process of how to use Yoom to automatically update Notion with new Asana project tasks.
Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
When a new task is added in Asana, it will also be automatically added to Notion.
This flow reduces the effort of adding tasks to multiple tools.
■Notes
・It is necessary to set up account integration for both Asana and Notion.
Let's walk through how to set up a flow that automatically adds new tasks from Asana to Notion.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now using this registration form!
Go to "My Apps" from the left side menu and click "+ Add".
Search for "Asana" from the app list and select it.
Enter your account information (email address and password) and click "Log In" to complete the registration.
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Similarly, go to "My Apps" from the left side menu and click "+ Add".
Search for "Notion" from the app list and select it.
Log in with your Notion account. When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allowing Access".
Now your apps are connected :)
Click the "Try It" button to copy the pre-built template into your project.
■Overview
When a new task is added in Asana, it will also be automatically added to Notion.
This flow reduces the effort of adding tasks to multiple tools.
■Notes
・It is necessary to set up account integration for both Asana and Notion.
Click "Try this template".
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Let’s start by setting up the trigger action. Click on the Asana app trigger action.
The next page is already pre-configured. You can change the title if you want.
Set your trigger interval (how often you want Yoom to check Asana for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Then select the Workspace ID and Project ID from the displayed options. This is where you specify where you want Yoom to check for updates.
Then click “Test”.
If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.
Next, click on the Notion app action item.
Give your action a title (optional). Confirm if the settings are correct.
Select the Database ID from the displayed options.
Once chosen, press "Next" to continue.
Click inside the box and select from the task information extracted from Asana. Choose the appropriate value that corresponds to the box name, as shown in the image.
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Once filled out, it should look something like the image below.
Then click “Test”.
If the test is successful your Notion should get updated with the specified data. If the data is correct, click “Save”.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
■Overview
When a new task is added in Asana, it will also be automatically added to Notion.
This flow reduces the effort of adding tasks to multiple tools.
■Notes
・It is necessary to set up account integration for both Asana and Notion.
By integrating Asana with Notion, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
In this advanced example, we’ll walk you through how to set up a Flowbot that automatically updates task information in Notion when a task is updated in Asana.
Click “+ Create” and select “Create from Scratch”.
Select Trigger from an app event and search for “Asana” from the app list.
Choose “When a task is created or updated in a specific project”.
Set the Trigger time to 5 minutes.
In the dropdown menu, select the Workspace ID and Project ID.
Once you’ve set everything up, click “Test”. If no errors appear, click “Save” to move on to the next step.
Click on the + button below the trigger action you just created and search for “Notion” from the app list.
Select “Update Record” as the action you want to perform.
The Database ID will appear in a dropdown menu. Select the database you want to update.
For this flow, we’ll set the condition for the record to be updated as shown in the image below. We will use “Assignment” as the field to be checked, and set the condition that the “Assignee name” from the retrieved value should match.
Click inside the box and select from the task information extracted from Asana. Choose the appropriate value that corresponds to the box name.
Once settings are complete, click “Test” to ensure everything is working. If the test is successful, click “Save”.
There are other useful integrations. such as
These integrations allow seamless synchronization between both platforms, reducing the need to manually enter data and improving task management across teams.
■Overview
This is a flow bot that updates task information managed in Notion when a task is updated in Asana.
Please use it when synchronizing tasks managed in Asana and Notion.
Create a property in the Notion database to manage the Asana task ID.
Update the information in the Notion database using the Asana task ID as the key.
Feel free to change the settings, such as the information linked to Notion and the target projects in Asana, to suit your needs.
By using this flow bot together, you can synchronize Asana tasks with Notion. https://lp.yoom.fun/fb_templates/69671
■Notes
・Please integrate both Asana and Notion with Yoom.
■Overview
The workflow "Add tasks to Asana when they are added to Notion" contributes to more efficient task management.
Since information is automatically reflected, the burden of data entry tasks is reduced.
■Recommended for
■Benefits of using this template
By simply adding tasks to Notion, they are also added to Asana, eliminating the hassle of double entry.
Quick information sharing ensures that all team members are aware of the latest task information, preventing delays in response.
Utilizing this flow simplifies task management and improves work efficiency.
Additionally, automating the task addition process reduces the risk of human error, enabling accurate project management.
This will lead to smoother project progress and contribute to overall productivity improvement.
Notify Through Chat Tools When a Task is Completed in Asana
■Overview
When a task is completed in a specific project in Asana, a notification is sent to a designated channel in Microsoft Teams.
Feel free to change the destination channel and the content of the notification message as needed.
■Notes
・Please integrate both Asana and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that automatically notifies Discord when a task is registered in Asana.
■Recommended for
1. Those who use Asana for task management
・Project managers who assign tasks and manage progress
・Those who use Asana to share task information with members
2. Those who conduct work-related communications on Discord
・Those who want to quickly share newly created tasks with members
・Those who share task information with members to prevent oversight
■Benefits of using this template
Many people use Asana as a task management tool.
It is an excellent service for efficiently managing tasks and projects.
However, when you want to share added tasks with members, you often find it cumbersome to send notifications manually.
By using this template, you can solve the above issues.
You can automatically notify Discord of task information registered in Asana, allowing you to share information quickly without the burden of manual notification.
Manual notifications often result in a time lag between task creation and notification, but automation minimizes delays in information sharing.
■Notes
・Please connect each with Yoom and Asana.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Sync Tasks to Other Project Management Tools When a Task is Added to Asana
■Overview
When a new task is added to a specific section in Asana, it will automatically be added as a GitHub Issue.
You can freely customize the title, body, and labels.
■How to Set Up
・Connect each of the Asana and GitHub apps with Yoom. (My App Integration)
・Set the target section with the trigger "When a new task is added to a specific section" in Asana.
・In the GitHub operation "Create Issue," set the Issue title and other details based on the information obtained from Asana.
■Notes
・Integration with Yoom is required for both Asana and GitHub.
・Please replace the owner name and repository name settings with any desired values.
■Overview
This is a flow bot that automatically adds a card to Trello when a task is added to Asana.
Please use it when synchronizing information between Asana and Trello.
■Notes
・Please connect both Asana and Trello with Yoom.
・Information will be synchronized to Trello 5 to 15 minutes after a task is added in Asana.
■Overview
This is a flow bot that automatically adds an issue to Jira when a task is added in Asana. Please use it when synchronizing information between Asana and Jira.
■Notes
・Please integrate Asana, Jira, and Yoom.
・Information will be synchronized to Jira 5 to 15 minutes after a task is added in Asana.
・Please note that if the task description in Asana is empty, it will result in an error when linking to Jira.
■Overview
This is a flow to register the due dates of tasks registered in Asana to Google Calendar.
■Recommended for
1. Those who manage tasks with Asana
・Leaders managing project tasks with Asana
・Those who want to streamline the integration between Asana and Google Calendar
2. Those who use Google Calendar for work
・Those who manage project schedules with Google Calendar
・Those who want to automatically link tasks added in Asana to Google Calendar
■Benefits of using this template
Google Calendar allows centralized management of project schedules and easy sharing among members.
However, if you are manually linking tasks registered in Asana to Google Calendar, there is a possibility of input errors or omissions, and you may feel the need for efficiency.
This template allows you to automatically register events in Google Calendar when tasks are registered in Asana.
Since there is no need to switch between Asana and Google Calendar tools, it is possible to streamline schedule management.
Additionally, since task and event information is aggregated in Google Calendar, team members can always check the latest schedule.
■Notes
・Please link both Asana and Google Calendar with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Notify Through Chat Tools When Information is Registered in Notion
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
When a page is created or updated in Notion, a notification will be sent to the specified Slack channel.
You can specify any Slack channel as the notification destination.
■Setup Instructions
・Connect Notion and Slack with Yoom. (My App Integration)
・Set up the relevant Notion database, etc., with the trigger "When a page is created or updated" in Notion.
・In Slack's "Notify Slack" operation, set the destination channel and message content based on the page information obtained from Notion.
・Once the setup is complete, when a page is created or updated in Notion, the flow bot will be activated and a notification will be sent to the corresponding Slack channel.
■Notes
・It is necessary to set up account information for integration in each app's operation.
・Please replace the Slack channel ID for the posting destination with any desired value.
■Overview
This is a flow that notifies Discord of new records posted in Notion.
By integrating Notion and Discord, you can stay updated and prevent any information sharing omissions without having to manually create and send messages by accessing Discord.
■Notes
・Please integrate both Notion and Discord with Yoom.
・Feel free to replace the Discord notification destination and message content with any desired values.
Automatically Add Inquiry Details Received on Other Platforms to Notion
■Overview
This is a flow that adds a record to a Notion database when there is a response to a Google Form.
■Recommended for
1. Those who manage information with Notion
・Those who want to automatically add information collected via Google Forms, such as customer information, survey results, and event participant information, to a Notion database
・Those who want to utilize Notion's database features to organize and analyze information for business use
2. Those who want to streamline operations by linking Google Forms and Notion
・Those who want to eliminate manual data entry and save time
・Those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・Those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to a Notion database, leading to significant time savings.
・Since the Notion database is updated immediately when there is a form response, you can always grasp the latest information.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
■Overview
This is a flow that automatically sorts emails received in Gmail by keywords and adds them to Notion.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage business emails using Gmail
・Those who receive a large number of emails daily and want to efficiently sort important emails
・Those who want to quickly determine work priorities and improve time management
2. Those who manage information using Notion
・Those who use Notion for task and project management but want to reduce the hassle of manually entering information
・Those who want to automatically centralize information received via email into a database and make it easier to share with the entire team
■Benefits of using this template
By linking Gmail and Notion, you can simplify the organization and management of emails.
Using this automated flow, you can automatically categorize emails containing important keywords and add them to Notion.
This not only reduces the time spent on manual email management but also allows you to properly manage important information that is easy to overlook.
Additionally, by centrally managing information on Notion, sharing information becomes easier, improving the productivity of the entire team.
By utilizing this flow, you can streamline your work and focus on more important tasks without being overwhelmed by email organization.
■Overview
This is a flow where a record is added to the Notion database when a new response is submitted to the Yoom form.
Data is added to Notion without the need to double-check previously obtained information, preventing any gaps or omissions in information management.
You can also create this by changing the Yoom form trigger to a Google form trigger.
Please refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
■Notes
・Please integrate Notion and Yoom.
Add the Content Registered in Notion to the Other Database
■Overview
The "Add information added to Notion to Airtable" workflow contributes to the efficiency of information management.
Since Notion data is automatically reflected in Airtable, the manual effort is reduced.
■Recommended for
■Benefits of using this template
By linking Notion and Airtable, you can quickly update information.
This allows for rapid sharing of the latest information and enables quick decision-making.
Moreover, the reduction in manual data entry leads to increased operational efficiency.
As a result, productivity improves, unnecessary mistakes are prevented, and high-quality services can be provided.
Information sharing among members becomes smoother, contributing to improved team performance.
■Overview
Automatically register task information recorded in the Notion task management database into Microsoft Excel.
■Notes
・It is necessary to set up account integration for both Notion and Microsoft Excel.
・Please replace the columns of the corresponding Microsoft Excel sheet with any desired values for use.
・Microsoft365 (formerly Office365) has both a personal plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that adds information to a Google Spreadsheet when it is added to any Notion database.
By integrating Notion and Google Spreadsheet, newly added information is automatically stored in the Google Spreadsheet database, eliminating any gaps or omissions in information management.
Additionally, since the trigger is activated by registration or update in the Notion database, you can create advanced flows such as using creation or update dates to branch the registration and update routes and notify Google Chat using branching operations.
■Notes
・Please integrate both Notion and Google Spreadsheet with Yoom.
Asana is a tool specialized in task management, effective for creating, assigning, and tracking project progress. By integrating Asana with Notion, you can automatically reflect Asana’s data in Notion’s databases and pages, enabling centralized management of detailed information and documents that Notion handles well. This integration ensures everything is in one place, making it easier to track and organize.
Asana helps manage tasks and deadlines for each project member, while Notion allows you to track task statuses, priorities, and working hours in more detail. Notion’s customization options provide a tailored approach to visualizing project progress, improving transparency across the team.
Automating the integration between Asana and Notion allows smooth synchronization and information sharing. No need for manual data entry and reduces the chances of missing updates, allowing your team to use time more effectively.
In this article, we explored the benefits and methods of integrating Asana and Notion using Yoom. This integration combines the strengths of both tools, boosting work efficiency and streamlining project management.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
