Do you want to automatically handle project management tasks using Asana and Notion?
For those looking to streamline project management, integrating Asana with Notion offers a powerful solution. By connecting tasks from Asana to Notion, you can centralize task management, boosting work efficiency and enhancing team transparency.
In this article, we’ll show you the powerful capability of Asana Notion integration and how to set it up easily.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Asana, Notion, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
■Overview If you manage tasks in Asana and consolidate project information in Notion, do you find entering and transcribing information into both to be a hassle? This manual work not only takes time but also tends to cause omissions and mistakes. By using this workflow, when a new task is added to a specific project in Asana, the information is automatically synced to a Notion database, streamlining the link between task management and information consolidation and improving operational efficiency.
■Recommended for ・Those who use both Asana and Notion and find double entry of task information burdensome ・Project managers who want to eliminate omissions and errors caused by manual transcription of information ・Those who want to more efficiently share tasks within the team and centrally manage information
■Notes ・Please connect Yoom with both Asana and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
🚀 Let’s Set Up a Flow to Automatically Sync New Asana Tasks with Notion
Let's walk through how to set up a flow that automatically adds new tasks from Asana to Notion.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Asana and Notion
If you don’t have a Yoom account yet, register now using thisregistration form!
Step 1: Connect Asana and Notion to Yoom
Go to "My Apps" from the left side menu and click "+ Add".
Connect Asana
Search for "Asana" from the app list and select it.
Enter your account information (email address and password) and click "Log In" to complete the registration.
Connect Notion
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Similarly, go to "My Apps" from the left side menu and click "+ Add".
Search for "Notion" from the app list and select it.
Log in with your Notion account. When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allowing Access".
Now your apps are connected :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
When a new task is added to an Asana project, add it to Notion.
■Overview If you manage tasks in Asana and consolidate project information in Notion, do you find entering and transcribing information into both to be a hassle? This manual work not only takes time but also tends to cause omissions and mistakes. By using this workflow, when a new task is added to a specific project in Asana, the information is automatically synced to a Notion database, streamlining the link between task management and information consolidation and improving operational efficiency.
■Recommended for ・Those who use both Asana and Notion and find double entry of task information burdensome ・Project managers who want to eliminate omissions and errors caused by manual transcription of information ・Those who want to more efficiently share tasks within the team and centrally manage information
■Notes ・Please connect Yoom with both Asana and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Step 3: Set Up Asana Trigger Action
Let’s start by setting up the trigger action. Click on the Asana app trigger action.
The next page is already pre-configured. You can change the title if you want.
Set your trigger interval (how often you want Yoom to check Asana for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Then select the WorkspaceID and ProjectID from the displayed options. This is where you specify where you want Yoom to check for updates.
Then click “Test”. If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.
Step 4: Add Task Info to Notion
Next, click on the Notion app action item.
Give your action a title (optional). Confirm if the settings are correct.
Select the Database ID from the displayed options. Once chosen, press "Next" to continue.
Click inside the box and select from the task information extracted from Asana. Choose the appropriate value that corresponds to the box name, as shown in the image.
📚 Reference: For more details on retrieved values and how to set them up, see theguide here.
Once filled out, it should look something like the image below.
Then click “Test”. If the test is successful your Notion should get updated with the specified data. If the data is correct, click “Save”.
Step 5: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
When a new task is added to an Asana project, add it to Notion.
■Overview If you manage tasks in Asana and consolidate project information in Notion, do you find entering and transcribing information into both to be a hassle? This manual work not only takes time but also tends to cause omissions and mistakes. By using this workflow, when a new task is added to a specific project in Asana, the information is automatically synced to a Notion database, streamlining the link between task management and information consolidation and improving operational efficiency.
■Recommended for ・Those who use both Asana and Notion and find double entry of task information burdensome ・Project managers who want to eliminate omissions and errors caused by manual transcription of information ・Those who want to more efficiently share tasks within the team and centrally manage information
■Notes ・Please connect Yoom with both Asana and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
💡 Other Automation Examples Using Asana and Notion
By integrating Asana with Notion, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
Advanced Integration Flow of Asana and Notion
In this advanced example, we’ll walk you through how to set up a Flowbot that automatically updates task information in Notion when a task is updated in Asana.
Step 1: Set the Trigger Event
Click “+ Create” and select “Create from Scratch”.
Select Trigger from an app event and search for “Asana” from the app list.
Choose “When a task is created or updated in a specific project”.
Set the Trigger time to 5 minutes.
In the dropdown menu, select the WorkspaceID and ProjectID.
Once you’ve set everything up, click “Test”. If no errors appear, click “Save” to move on to the next step.
Step 2: Integrate with Notion
Click on the + button below the trigger action you just created and search for “Notion” from the app list.
Select “UpdateRecord” as the action you want to perform.
The Database ID will appear in a dropdown menu. Select the database you want to update.
For this flow, we’ll set the condition for the record to be updated as shown in the image below. We will use “Assignment” as the field to be checked, and set the condition that the “Assignee name” from the retrieved value should match.
Click inside the box and select from the task information extracted from Asana. Choose the appropriate value that corresponds to the box name.
Once settings are complete, click “Test” to ensure everything is working. If the test is successful, click “Save”.
Additional Integrations
There are other useful integrations. such as
Automatically add a task created in Notion to Asana.
Update Asana task information when a task is updated in Notion.
These integrations allow seamless synchronization between both platforms, reducing the need to manually enter data and improving task management across teams.
Update information in Notion when a task is updated in Asana.
■Overview Are you manually reflecting the progress of tasks managed in Asana into project information managed separately in Notion? This double entry is not only time-consuming, but also tends to cause missed updates and transcription errors. By using this workflow, when a task is updated in Asana, the related Notion database information is automatically updated, eliminating these issues and enabling your team to share the latest information at all times.
■Recommended for ・People who use Asana and Notion together to manage project and task progress ・Those who want to prevent missed updates and input errors caused by manual data entry ・Managers who want to streamline information sharing within the team and improve the efficiency of project management
■Notes ・Please connect Yoom with both Asana and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
■Overview If you use both Notion and Asana for task management, do you find it burdensome to manually enter the same information into each tool? This workflow automatically creates a task in Asana based on that information when a new task (page) is added to a Notion database. It eliminates double entry and streamlines information synchronization between project management tools, improving operational efficiency.
■Recommended for ・Those who use both Notion and Asana and want to eliminate the burden of double task entry ・Managers who want to automate information synchronization between project management tools and boost team productivity ・Those who want to prevent manual transcription errors and missed task registrations
■Notes ・Please connect Yoom to both Notion and Asana. ・The trigger interval can be set to 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, any configured flowbot operation will result in an error, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
This is a flowbot that automatically adds a card to Trello when a task is added to Asana. Please use it when synchronizing information between Asana and Trello.
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview This is a flow that automatically sorts emails received in Gmail by keyword and adds them to Notion. By using Yoom, you can easily connect apps without programming.
■Recommended for those who 1. Manage business emails using Gmail ・Those who receive a large number of emails every day and want to efficiently sort important emails ・Those who want to quickly determine work priorities and improve time management
2. Use Notion to manage information ・Those who use Notion for task and project management but want to reduce the effort of manually entering information ・Those who want to automatically centralize and share information received via email in a database for easy sharing with the entire team
■Notes ・Please integrate both Gmail and Notion with Yoom. ・You can select the trigger activation interval at 5, 10, 15, 30, and 60-minute intervals. ・Note that the shortest activation interval varies depending on the plan. ・Switching destination is a feature (operation) available with the Mini plan or higher. For the free plan, the operation of the set flowbot will result in an error, so please be careful. ・Paid plans like the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are usually subject to restrictions.
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
Asana is a tool specialized in task management, effective for creating, assigning, and tracking project progress. By integrating Asana with Notion, you can automatically reflect Asana’s data in Notion’s databases and pages, enabling centralized management of detailed information and documents that Notion handles well. This integration ensures everything is in one place, making it easier to track and organize.
Benefit 2. Enhanced Project Transparency
Asana helps manage tasks and deadlines for each project member, while Notion allows you to track task statuses, priorities, and working hours in more detail. Notion’s customization options provide a tailored approach to visualizing project progress, improving transparency across the team.
Benefit 3. Improved Work Efficiency
Automating the integration between Asana and Notion allows smooth synchronization and information sharing. No need for manual data entry and reduces the chances of missing updates, allowing your team to use time more effectively.
📖 Summary
In this article, we explored the benefits and methods of integrating Asana and Notion using Yoom. This integration combines the strengths of both tools, boosting work efficiency and streamlining project management.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
Having transitioned from a dental hygienist to the IT industry, I previously worked at a web company where I was involved in tasks such as web page replacements as a director's assistant. Leveraging this experience, I am now fully dedicated to conveying the appeal of Yoom to everyone. With an approach that combines technology and user perspective, I am genuinely committed to helping enhance your operational efficiency through Yoom.
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