Click "Try this template".

Click "OK" and assign a name to the Flowbot for recognition.

The template will be copied to your "My Project".

Step 3: Set Up Asana Trigger Action

Let’s start by setting up the trigger action. Click on the Asana app trigger action.

The next page is already pre-configured. You can change the title if you want. 

Set your trigger interval (how often you want Yoom to check Asana for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan. 

⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.

Then select the Workspace ID and Project ID from the displayed options. This is where you specify where you want Yoom to check for updates. 

Then click “Test”.
If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”. 

Step 4: Add Task Info to Notion

Next, click on the Notion app action item. 

Give your action a title (optional). Confirm if the settings are correct. 

Select the Database ID from the displayed options.
Once chosen, press "Next" to continue.

‍

Click inside the box and select from the task information extracted from Asana. Choose the appropriate value that corresponds to the box name, as shown in the image.

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

Once filled out, it should look something like the image below. 

Then click “Test”.
If the test is successful your Notion should get updated with the specified data. If the data is correct, click “Save”. 

Step 5: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.

That’s it! 🎉 The Flowbot is now complete!

💡 Other Automation Examples Using Asana and Notion

By integrating Asana with Notion, you can unlock a wide range of automation possibilities that simplify your workflows. <span class="mark-yellow">Here are some examples you can explore for your next automation</span>!

Advanced Integration Flow of Asana and Notion

In this advanced example, we’ll walk you through how to set up a Flowbot that automatically updates task information in Notion when a task is updated in Asana.

Step 1: Set the Trigger Event

Click “+ Create” and select “Create from Scratch”. 

Select Trigger from an app event and search for “Asana” from the app list.

Choose “When a task is created or updated in a specific project”.

Set the Trigger time to 5 minutes. 

In the dropdown menu, select the Workspace ID and Project ID.

Once you’ve set everything up, click “Test”. If no errors appear, click “Save” to move on to the next step. 

Step 2: Integrate with Notion

Click on the + button below the trigger action you just created and search for “Notion” from the app list.

Select “Update Record” as the action you want to perform.

The Database ID will appear in a dropdown menu. Select the database you want to update. 

For this flow, we’ll set the condition for the record to be updated as shown in the image below. We will use “Assignment” as the field to be checked, and set the condition that the “Assignee name” from the retrieved value should match.

Click inside the box and select from the task information extracted from Asana. Choose the appropriate value that corresponds to the box name. 

Once settings are complete, click “Test” to ensure everything is working. If the test is successful, click “Save”. 

Additional Integrations

There are other useful integrations. such as

• Automatically add a task created in Notion to Asana. 
• Update Asana task information when a task is updated in Notion. 

These integrations allow seamless synchronization between both platforms, reducing the need to manually enter data and improving task management across teams.

Automation Example Using Asana

Notify Through Chat Tools When a Task is Completed in Asana

Sync Tasks to Other Project Management Tools When a Task is Added to Asana 

Automation Examples Using Notion

Notify Through Chat Tools When Information is Registered in Notion

Automatically Add Inquiry Details Received on Other Platforms to Notion 

Add the Content Registered in Notion to the Other Database 

👏 Benefits of Integrating Asana and Notion

Benefit 1. Centralized Information Management

Asana is a tool specialized in task management, effective for creating, assigning, and tracking project progress. By integrating Asana with Notion, <span class="mark-yellow">you can automatically reflect Asana’s data in Notion’s databases and pages, enabling centralized management of detailed information and documents that Notion handles well</span>. This integration ensures everything is in one place, making it easier to track and organize. 

Benefit 2. Enhanced Project Transparency

Asana helps manage tasks and deadlines for each project member, while Notion allows you to track task statuses, priorities, and working hours in more detail. <span class="mark-yellow">Notion’s customization options provide a tailored approach to visualizing project progress, improving transparency across the team</span>. 

Benefit 3. Improved Work Efficiency

Automating the integration between Asana and Notion <span class="mark-yellow">allows smooth synchronization and information sharing</span>. No need for manual data entry and reduces the chances of missing updates, allowing your team to use time more effectively. 

📖 Summary

In this article, we explored the benefits and methods of integrating Asana and Notion using Yoom. This integration combines the strengths of both tools, boosting work efficiency and streamlining project management. 

Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now