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Do you want to streamline meeting minutes and information sharing with automation?
Creating meeting minutes and sharing updates can be time-consuming, especially in remote or hybrid environments. Accurate documentation and efficient communication are key to effective team collaboration.
In these situations, an automated system that transcribes meeting audio into text and shares it through Discord can be effective. By using the AI transcription feature with Discord, you no longer need to take notes during meetings and focus on the discussions.
In this article, we’ll walk you through how to set up this automation easily to save time and enhance your team’s productivity.
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In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically transcribes meetings and shares them through Discord.
By using Yoom, you can easily use Discord with an AI audio transcription feature with no code. Below is a ready-made template to automatically transcribe meeting audio and share it through Discord.
Click the "Try it" button to get started now! We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
This is a flow that transcribes audio from the content of meeting data uploaded to the input form and notifies Discord.
Please upload meeting data such as recording data from Microsoft Teams or Zoom for use.
You can freely set the notification destination and content for Discord.
■Notes
・Linking your Discord and Yoom accounts is required.
・Please upload files in formats such as MP4 or M4A.
・AI operations are features (operations) available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Let's walk through how to set up a flow that automatically transcribes meeting discussions and share updates on Discord.
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️ Note: The AI function is only available on Yoom’s certain paid plans. If you’re using the Free plan, the Flowbot may face errors due to limited access. But don’t worry - all plans have a 2-week free trial! You can try all features without restrictions. For more info about Yoom and its plans, visit our Yoom Page.
First, let's start with connecting Discord to Yoom.
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search "Discord" from the app list, and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, create a new application from the Discord Developer Portal.
Give your app a name.
Then, upload an icon image for the app.
Once you save these settings, move on to the next step by selecting Installation from the left menu.
Next, set the permissions you want to allow from Discord to Yoom.
Follow this guide for detailed instructions.
Select the server you want to add the bot to, review the permissions, and click “Add” to complete the process.
Click “Reset Token” on the Bot page to generate a new token.
Copy the token and paste it into the corresponding field on the Yoom screen to complete the setup.
Once you see the linked apps listed in the My Apps section, you’re all set :)
Click the "Try It" button to copy the pre-built template into your project.
■Overview
This is a flow that transcribes audio from the content of meeting data uploaded to the input form and notifies Discord.
Please upload meeting data such as recording data from Microsoft Teams or Zoom for use.
You can freely set the notification destination and content for Discord.
■Notes
・Linking your Discord and Yoom accounts is required.
・Please upload files in formats such as MP4 or M4A.
・AI operations are features (operations) available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
The template will be copied to your "My Project".
Let’s start by setting up the Meeting File Upload Form using Yoom’s form feature.
We will configure the form so that the flow is triggered when a meeting audio file is uploaded.
Click on the form trigger action.
First, let’s set up the form content.
Set up the fields you want to include in the form for audio file submissions, using the “Required” fields.
You can also add additional information, such as the name and email address.
Then, review the form questions from the preview options.
Since we cannot submit a response to the form at this stage, upload a test audio file to the retrieved values.
Once set, click “Save” to complete the setup.
Now let’s set up the action to transcribe audio data.
This step involves using AI-powered operations. Click on the Transcription action.
Choose the action based on the audio length and task volume. Once you’ve selected your choice, click “Next”.
Fill out the required fields to transcribe the audio data.
In this case, we want to use the date retrieved from the form.
So select Use Retrieved Values and Meeting File to use the form's response to transcribe the audio.
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Once set, click “Test”.
If the test succeeds, the retrieved value will be updated with the transcribed audio.
Once confirmed, click "Save" to complete the transcription setup.
Let’s set up the last action item to send the information to Discord. Click on Notify on Discord.
Give your action a title (optional). Check the pre-configured setting and click “Next”.
Configure the details of the message you want to send.
In this case, we want to share the transcribed data from the previous step. So select the Analysis Result from the retrieved value into the message box.
You can customize the message to how you want it to be sent.
Once configured, click "Test". If the test is successful, a notification will be sent to Discord.
Once confirmed, click "Save" to complete all settings.
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That’s it! 🎉 Your Flowbot is complete!
■Overview
This is a flow that transcribes audio from the content of meeting data uploaded to the input form and notifies Discord.
Please upload meeting data such as recording data from Microsoft Teams or Zoom for use.
You can freely set the notification destination and content for Discord.
■Notes
・Linking your Discord and Yoom accounts is required.
・Please upload files in formats such as MP4 or M4A.
・AI operations are features (operations) available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
By using Discord and AI Features, you can unlock a range of automation possibilities. Here are some more examples you can explore for your next automation!
You can enhance your productivity with Discord and AI by automating tasks like converting meeting content into minutes after an online meeting and sending summaries directly to Discord. You can also automatically translate emails and share the translated result to Discord.
■Overview
In this flow, Google Meet audio is automatically transcribed into text, compiled into minutes, and then automatically notified to Discord. This eliminates the need for manual minute-taking and information sharing, allowing you to efficiently share meeting content with your team.
With Yoom, you can easily integrate apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
This is a flow that automatically translates English emails and notifies them on Discord.
■Recommended for
1. Those who are working with overseas business partners
・Team members who use email for business communication
・Those who translate email content
2. Those who communicate using Discord
・Those who want to automate the translation of English emails
・Those who want to automatically link translation results to Discord to improve work efficiency
■Benefits of using this template
If you need to translate English emails for business communication, you might find it cumbersome to do it every time.
Moreover, manual translation can distract you from other tasks and is inefficient.
This template can automatically translate English emails and notify the translation results on Discord.
With automatic notifications of translation results, you can quickly check the content of English emails, thus improving work efficiency.
Additionally, since manual translation work is no longer required, you can proceed with your work seamlessly.
■Notes
・Please link Discord with Yoom.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Please refer here for how to obtain a Webhook URL on Discord.
■Overview
This flow automatically transcribes and summarizes the meeting content when a Zoom meeting ends, and notifies the transcription results to Discord.
■Recommended for
1. Teams that frequently use Zoom meetings and share information on Discord
・Those who want to transcribe meeting content and keep a record
・Those who want to improve work efficiency by reducing the effort of creating meeting minutes
・Those who want to share meeting content with team members on Discord
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
・Those who want to quickly grasp the key points of a meeting with the automatic summarization feature and connect it to the next action
■Benefits of using this template
Taking notes during a meeting can hinder focus on the discussion and may lead to missing important information.
By utilizing this flow, the meeting content is recorded through automatic transcription, allowing participants to focus on the discussion without the need to take notes. Additionally, the transcription data is automatically shared via Discord, making it easy to review the content immediately after the meeting or share it with absentees.
■Notes
・Please link Zoom and Discord with Yoom respectively.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
Notify Discord When a New Record is Posted to the Database
Automatically notify through Discord when a new record is added to databases like Google Sheets, Notion, or similar platforms.
■Overview
This is a flow that notifies Discord when a row is added in Google Sheets.
■Recommended for
1. People who use Google Sheets for work
・Accountants who accumulate information in Google Sheets
・Administrative department personnel using Google Sheets for collaborative work
2. People who use Discord as their main communication tool
・Those who communicate via Discord in project management
・Companies using Discord as an information-sharing tool
■Benefits of using this template
Google Sheets excels in collaborative editing and facilitates smooth information sharing among members.
However, it can sometimes be unclear who added the information, potentially leading to time-consuming verification.
This template is suitable for those who want to ensure transparency among contributors by sending notifications to a communication tool.
Every time information is added to Google Sheets, it automatically sends a notification to Discord, allowing you to quickly identify who added what information.
■Notes
・Please integrate both Google Sheets and Discord with Yoom.
■Overview
This is a flow that notifies Discord when information is registered in Airtable.
■Recommended for
1. Those who frequently enter data for work
・Those who register digitized data from paper media into Airtable
・Those who regularly register business data
2. Those who use Discord for work
・Members who utilize Discord as a communication tool within the team
・Those who frequently share information from Discord
■Benefits of using this template
If you regularly share business data registered in Airtable with team members, manual sharing can be a hassle.
Additionally, manual work can lead to missed sharing or delays in work due to time lags.
By using this flow, you can streamline the manual sharing process.
When information is registered in Airtable, you can notify team members from Discord with any desired content, making information sharing timely.
It also helps prevent information from being overlooked among members, facilitating smooth project progress.
■Notes
・Please connect both Airtable and Discord with Yoom.
■Overview
This is a flow that notifies Discord of new records posted in Notion.
By integrating Notion and Discord, you can stay updated and prevent any information sharing omissions without having to manually create and send messages by accessing Discord.
■Notes
・Please integrate both Notion and Discord with Yoom.
・Feel free to replace the Discord notification destination and message content with any desired values.
Remind Schedule and Tasks Due Today on the Calendar
Automatically send reminders to Discord about today's schedule from Google Calendar and tasks due today from Notion.
■Overview
This flow extracts tasks due today from the Notion database and notifies them all at once on Discord every day.
■Recommended for
1. Those who manage schedules with Notion
・Project leaders managing project work schedules
・Public relations team members who share tasks with deadlines daily
2. Those who regularly communicate via Discord
・Team members sharing information on Discord
・Those who use Discord for business communication
■Benefits of using this template
When managing tasks in a Notion database, searching for tasks due today can be cumbersome.
Additionally, if there is a sharing omission when sharing tasks with each member, there is a risk of affecting the progress of the entire team.
This template allows you to notify tasks due today from the Notion database to Discord all at once.
By notifying all at once, there is no need to manually notify each member, and the tasks to be done that day become clear among the team.
By receiving task completion notifications from each member regarding the notification content, progress management becomes easier, and the burden of management tasks can be reduced.
■Notes
・Please link Yoom with both Notion and Discord.
■Overview
This is a flow that retrieves records from Google Sheets that correspond to today's date and sends a batch notification to Discord daily.
■Recommended for
1. Those who are using Google Sheets to manage their work
・HR personnel responsible for recruitment, interviews, and onboarding
・Accounting department personnel managing schedule of form-related tasks using Google Sheets
2. Those using Discord as a primary communication tool
・Those utilizing Discord for approval and procedural tasks
■Benefits of using this template
Google Sheets is a suitable tool for task management as it allows collaborative editing of a single sheet within a team.
However, manually notifying information from Google Sheets increases the risk of human error.
This template is suitable for those who want to automate notifications related to information sharing on Google Sheets.
It can notify tasks with deadlines on the day at a specific time, preventing task oversight and misalignment among team members, thus facilitating smooth workflow.
■Notes
・Please integrate both Google Sheets and Discord with Yoom.
・The maximum number of records that can be retrieved from Google Sheets is 10. If you need to retrieve more than 10, you will need the "Repeat the same process" operation.
※The "Repeat the same process" operation is available only with the Team Plan or Success Plan.
・Paid plans such as the Team Plan or Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow that retrieves your daily schedule from Google Calendar and notifies you on Discord.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage their schedule using Google Calendar
・Those who want to check their daily schedule but find manual checking cumbersome
2. Those who use Discord as a communication tool
・Those who use Discord regularly and want to receive schedule notifications automatically
・Those who want to efficiently share their own or their team's schedule to facilitate smooth communication
■Benefits of using this template
By connecting Google Calendar and Discord, you can efficiently manage your daily schedule.
This helps you avoid missing important appointments and makes daily task management easier.
For busy business people, automatic schedule notifications can also serve as reminders, allowing for effective time management.
Additionally, sharing with colleagues or team members can strengthen team collaboration.
Quickly checking and adjusting schedules on Discord ensures smooth communication among members, undoubtedly improving work efficiency.
Notify Discord of Form Responses
Automatically get notified on Discord whenever a response is submitted to forms.
■Overview
This is a flow that notifies Discord of responses from Google Forms.
■Recommended for
1. Those who use Discord as their main communication tool
・Companies that use it to keep records of interactions within departments
・Team representatives who use it for information sharing
2. Those who use Google Forms for information gathering
・Customer service departments that want to collect surveys from seminar participants in advance
・HR representatives who utilize Google Forms for recruitment activities
■Benefits of using this template
Using Discord for information sharing within teams or departments is very effective for visualizing information and streamlining operations.
However, when responses from Google Forms are received at a specific email address, manually sharing that information on Discord can be a significant hassle.
This flow is effective for those who want to smoothly share responses obtained from Google Forms within their team.
Since it automatically notifies Discord of the content of Google Form responses, quick information sharing becomes possible.
Additionally, as the notification content is quoted from the response content, it prevents input errors in the content.
■Notes
・Please integrate both Discord and Google Forms with Yoom.
・For the method of obtaining response content when using Google Forms as a trigger, please refer to the link below.
■Overview
This is a flow that notifies Discord when a form is submitted in HubSpot.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
1. Those who manage lead information and customer support using HubSpot
・Those who create forms for lead information collection and inquiry reception in HubSpot
・Those who want to speed up follow-ups after form submission
・Those who want to eliminate the hassle of manual data entry and communication
2. Those who use Discord for work
・Those who use Discord for team communication
・Those who want to receive information from other apps on Discord
■Benefits of using this template
By utilizing this template, you can smoothly share form response information. It enables faster follow-ups for data analysis by marketing personnel, lead approaches by sales personnel, and inquiry responses by customer support personnel. Additionally, automatic notifications eliminate the need for manual entry, preventing input errors and missed communications.
■Notes
・Please integrate Yoom with both HubSpot and Discord.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval may vary depending on the plan.
■Overview
The "Notify Discord when a response is submitted in Jotform" flow is a business workflow that automatically sends the content entered by users in a Jotform to Discord.
This enables quick information sharing within the team, facilitating smooth communication even in situations that require prompt responses.
Utilize Yoom's API integration feature to reduce cumbersome manual tasks and achieve efficient business operations.
■Recommended for
■Benefits of using this template
When a response is submitted in Jotform, it is automatically notified to Discord, eliminating the need for manual notifications.
By notifying Discord when a form is submitted, the entire team can quickly grasp the latest information.
Automation prevents human errors in notification tasks, ensuring accurate information transmission.
Read and Save Documents with OCR Functionality
Documents received via email or forms are automatically read with OCR and shared through Discord.
■Overview
The "Read attachments submitted via Google Forms using OCR and notify on Discord" flow is a business workflow that automatically converts images and documents received through forms into text and instantly notifies your team's Discord channel. This reduces manual data processing and improves the speed and accuracy of information sharing.
■Recommended for
■Benefits of using this template
Since attachments submitted via Google Forms are read using OCR and automatically notified on Discord, you can eliminate the hassle of manual information extraction and notification.
By reading information from attachments submitted through forms using OCR and notifying Discord, information sharing is accelerated.
Automation prevents human errors in manual processing and ensures accurate information transmission.
■Overview
The "Workflow for Reading Attachments Received in Gmail with OCR and Notifying Discord" is a business workflow that automatically analyzes the content of email attachments and quickly shares the necessary information with the team. By utilizing this workflow, you can automatically process attachments received in Gmail with OCR and notify Discord. This ensures smooth information sharing and improves work efficiency.
■Recommended for
■Benefits of using this template
Since attachments received in Gmail are read with OCR and automatically notified to Discord, you can eliminate the hassle of manual information extraction and notification.
By reading information from received attachments and notifying Discord, quick information sharing becomes possible.
Automation prevents human error in information extraction and notification, improving the accuracy of information.
Extract Text and Add It to Apps or Databases
Automatically extract specific content from Discord messages and add it to Trello, Google Sheets, or other apps.
■Overview
The workflow of "Creating an Issue on GitHub based on Discord posts" streamlines task management.
Since the creation of an Issue is completed with operations only on chat, convenience is improved.
■Recommended for
■Benefits of using this template
By linking Discord and GitHub, there is an advantage of quickly creating posts as Issues.
Using this method streamlines the task creation process and smoothens project progress management.
Since all members can easily share the latest information, the team's cooperation system is strengthened.
Additionally, the need for manual copy & paste work is eliminated, reducing the burden of tasks.
This flow is very helpful in improving project efficiency and maintaining the overall sense of speed.
■Overview
The workflow "Update records in Google Sheets based on Discord posts" reduces the burden of information update tasks.
Data is automatically updated based on the post content, preventing any omissions in updates.
■Recommended for
■Benefits of using this template
By linking Google Sheets with Discord post content, you can quickly record and manage post content.
This improves the speed of data updates and allows for appropriate responses.
In particular, internal information sharing becomes smoother, and collaboration among members is strengthened.
Moreover, by utilizing this flow, manual data entry tasks become unnecessary, preventing errors.
As a result, you can efficiently manage information, leading to increased productivity in your operations.
■Overview
This is a flow that adds a card to Trello when task information is posted on Discord.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. People who use Discord for communication
・Those who share task information with their team using Discord but find task management cumbersome
・Those who want to efficiently centralize task information received on Discord
2. People who use Trello for task management
・Those who manage tasks on Trello but find manual data entry cumbersome
・Those who want to automatically add task information to cards to improve work efficiency
■Benefits of using this template
By linking Discord and Trello, you have the convenience of automatically adding Trello cards when task information is posted.
This saves the trouble of manually entering tasks into Trello, improving work efficiency.
Additionally, since task management is centralized, you can quickly check the progress of projects, strengthening team collaboration.
Preventing task omissions and duplications improves work accuracy, increasing the likelihood of project success.
By introducing this flow, you can achieve both time savings and operational efficiency.
Summarize the Text
Automatically summarize messages received via chat tools or email and share through Discord, or summarize content stored in databases.
■Overview
The "Summarize Gmail Emails and Notify on Discord" workflow contributes to faster information sharing.
By summarizing the email content before notifying, it enhances the readability of the information.
■Recommended for
■Benefits of Using This Template
By integrating Gmail and Discord, you can quickly summarize and notify email content.
This allows you to respond swiftly without missing important emails.
By taking prompt action based on email summaries, you can seize business opportunities and improve work efficiency.
Moreover, information sharing among members becomes smoother, strengthening team collaboration.
Additionally, by customizing notification settings, you can easily build a flow that suits individual needs, contributing to operational efficiency.
■Overview
The "Summarize Slack posts and notify on Discord" workflow is useful for information sharing.
By summarizing and notifying, it improves the readability of information and contributes to quick decision-making.
■Recommended for
■Benefits of using this template
By introducing a flow that summarizes Slack posts and notifies on Discord, you can quickly check Slack posts.
This method allows for smoother information sharing and enables quick responses among members.
Furthermore, by quickly grasping important information, the progress of work becomes smoother, and project progress management becomes easier.
Additionally, for teams that communicate on both Slack and Discord, centralized information management is achieved, leading to improved work efficiency.
■Overview
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them on Discord.
■Recommended for
1. Persons responsible for creating and managing meeting minutes in Notion
・Those who want to streamline information sharing with team members by avoiding the hassle of reading the full minutes
2. Meeting participants and stakeholders
・Those who want to save time reading lengthy meeting minutes
■Benefits of using this template
Notion is a very useful tool for team information sharing and project management, but checking detailed long-form content like meeting minutes every time can be a waste of time and effort.
By implementing this flow, the contents of the meeting minutes registered in the Notion database are summarized and automatically notified on Discord, allowing team members to instantly check and understand the important points without reading the entire minutes, leading to improved operations.
■Notes
・Please link Notion and Discord with each other.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Transcribing meeting audio automatically can eliminate the need for manual note-taking, allowing participants to focus on discussions. With automated transcription, creating accurate and timely meeting minutes becomes much faster and more efficient.
It ensures what’s said in meetings is accurately recorded and easily shared later, reducing manual effort and letting everyone focus on the key points/span>.
<span class="mark-yellow">Transcribing meeting content and sharing it to a designated Discord channel ensures that members who couldn’t attend stay informed. They can quickly catch up on what was discussed, improving decision-making and team responses.
For example, team members who miss meetings due to leave can read the transcribed content on Discord and stay updated, helping the team move forward smoothly.
Saving transcriptions in Discord creates an easily accessible history of meeting content that can be quickly reviewed and referred to later. This allows the text data to be easily searchable, allowing you to find key information efficiently.
For example, if you need to reference past meeting decisions or proposals, you can simply search for the transcription in Discord’s history, making it easy to find and use the information for future tasks.
With Yoom, integrating apps to streamline your daily workflow can be done easily. In this article, we walked through how to automatically transcribe meeting content and share it with your team on Discord. This can help improve team collaboration, reduce manual effort, and enhance overall productivity.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
