Do you want to streamline meeting minutes and information sharing with automation?
Creating meeting minutes and sharing updates can be time-consuming, especially in remote or hybrid environments. Accurate documentation and efficient communication are key to effective team collaboration.
In these situations, an automated system that transcribes meeting audio into text and shares it through Discord can be effective. By using the AI transcription feature with Discord, you no longer need to take notes during meetings and focus on the discussions.
In this article, we’ll walk you through how to set up this automation easily to save time and enhance your team’s productivity.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Discord, Slack, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically transcribes meetings and shares them through Discord.
✨ Recommended for
Team leaders and managers looking to improve communication and information sharing within teams
Anyone struggling with effective information sharing
Those who want to digitize and centralize meeting records for easier access and searchability
Teams exploring business efficiency tools using AI
Teams looking to improve communication and collaboration through Discord
✔️ For Those Who Want To Try It Quickly
By using Yoom, you can easily use Discord with an AI audio transcription feature with no code. Below is a ready-made template to automatically transcribe meeting audio and share it through Discord.
Click the "Try it" button to get started now! We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Transcribe the content of the meeting and notify on Discord.
🚀 How to Automate Meeting Transcriptions and Share via Discord
Let's walk through how to set up a flow that automatically transcribes meeting discussions and share updates on Discord.
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
A free Yoom account
Access to Discord
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: The AI function is only available on Yoom’s certain paid plans. If you’re using the Free plan, the Flowbot may face errors due to limited access. But don’t worry - all plans have a 2-week free trial! You can try all features without restrictions. For more info about Yoom and its plans, visit ourYoom Page.
Step 1: Link Discord in My Apps
First, let's start with connecting Discord to Yoom.
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button. Search "Discord" from the app list, and select it.
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
Give your app a name. Then, upload an icon image for the app. Once you save these settings, move on to the next step by selecting Installation from the left menu.
Next, set the permissions you want to allow from Discord to Yoom. Follow this guide for detailed instructions. Select the server you want to add the bot to, review the permissions, and click “Add” to complete the process. Click “ResetToken” on the Bot page to generate a new token.
Copy the token and paste it into the corresponding field on the Yoom screen to complete the setup.
Once you see the linked apps listed in the My Apps section, you’re all set :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Transcribe the content of the meeting and notify on Discord.
Click "OK" and give the Flowbot a name to recognize.
The template will be copied to your "My Project".
Step 3: Set Up Form Trigger
Let’s start by setting up the Meeting File Upload Form using Yoom’s form feature.
We will configure the form so that the flow is triggered when a meeting audio file is uploaded. Click on the form trigger action.
First, let’s set up the form content.
Set up the fields you want to include in the form for audio file submissions, using the “Required” fields. You can also add additional information, such as the name and email address.
Then, review the form questions from the preview options.
Since we cannot submit a response to the form at this stage, upload a test audio file to the retrieved values.
Once set, click “Save” to complete the setup.
Step 4: Transcribe Audio Data
Now let’s set up the action to transcribe audio data. This step involves using AI-powered operations. Click on the Transcription action.
Choose the action based on the audio length and task volume. Once you’ve selected your choice, click “Next”.
Fill out the required fields to transcribe the audio data. In this case, we want to use the date retrieved from the form.
So select Use Retrieved Values and Meeting File to use the form's response to transcribe the audio.
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Once set, click “Test”.
If the test succeeds, the retrieved value will be updated with the transcribed audio.
Once confirmed, click "Save" to complete the transcription setup.
Step 5: Share via Discord
Let’s set up the last action item to send the information to Discord. Click on Notify on Discord.
Give your action a title (optional). Check the pre-configured setting and click “Next”.
Configure the details of the message you want to send. In this case, we want to share the transcribed data from the previous step. So select the AnalysisResult from the retrieved value into the message box.
You can customize the message to how you want it to be sent.
Once configured, click "Test". If the test is successful, a notification will be sent to Discord.
Once confirmed, click "Save" to complete all settings.
Step 6: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That’s it! 🎉 Your Flowbot is complete!
Transcribe the content of the meeting and notify on Discord.
💡 Other Automation Examples Using Discord and AI Features
By using Discord and AI Features, you can unlock a range of automation possibilities. Here are some more examples you can explore for your next automation!
Automation Examples Integrating Discord and AI Features
You can enhance your productivity with Discord and AI by automating tasks like converting meeting content into minutes after an online meeting and sending summaries directly to Discord. You can also automatically translate emails and share the translated result to Discord.
After a meeting ends on Google Meet, convert the content into minutes and notify on Discord.
■Overview This flow automatically converts Google Meet audio to text, compiles it into minutes, and automatically notifies Discord. This eliminates the manual effort of creating meeting minutes and sharing information, allowing for efficient sharing of meeting content with the team. By using Yoom, you can easily connect applications without the need for programming.
■Recommended for -Business professionals who frequently use Google Meet and spend time creating minutes after meetings -Team leaders who use Discord as their main communication tool and want to quickly and automatically share meeting content -IT personnel or executives who want to utilize audio data to improve work efficiency -Those who want to automate information linkage between multiple tools to streamline business processes
■Notes -Integration with Discord and Google Meet is required. -The AI operation for transcribing audio is only available under the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation set in the Flow Bot will result in an error, so please be careful. -Paid plans such as Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI functions (operations). -The maximum downloadable file capacity is 300MB. Depending on the app specifications, it may be less than 300MB, so please be cautious. -For details on the file capacity that can be handled in triggers and each operation, please refer to the following: https://intercom.help/yoom/ja/articles/9413924
■Overview This is a flow that automatically transcribes and summarizes the meeting content when a Zoom meeting ends and notifies the transcription results on Discord. By using Yoom, you can easily connect applications without programming.
■Recommended for 1. Teams that frequently use Zoom meetings and share information on Discord - Those who want to transcribe and record the meeting content - Those who want to save the effort of creating minutes and improve work efficiency - Those who want to share the content of the meeting with team members on Discord
2. Those who want to analyze and utilize meeting content - Those who want to analyze transcription data to understand the content of speeches and discussion trends - Those who want to quickly grasp the main points of the meeting with the automatic summarization feature and proceed to the next action
■Notes - Please link each of Zoom, Discord, and Yoom. - AI operations is a feature that can only be used with the Team Plan or Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. - Paid plans such as Team Plans or Success Plans can have a free two-week trial. You can use restricted apps and AI features (operations) during the free trial. - In order to obtain Zoom's recording information, the meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to the URL below. https://intercom.help/yoom/ja/articles/9550398
■Overview Are you manually notifying stakeholders in Discord every time a new row is added to a list managed in Google Sheets? This routine task is not only time-consuming but also prone to missed or delayed notifications. With this workflow, when a row is added in Google Sheets, it automatically sends a message to the specified Discord channel, streamlining information sharing.
■Who we recommend this template for ・Those who manually copy updates from Google Sheets to Discord each time ・Those who want to speed up information sharing within the team and strengthen real-time collaboration ・Those who want to prevent missed or delayed notifications caused by manual work and improve operational accuracy
■Notes ・Connect Yoom with both Google Sheets and Discord. ・You can set the trigger interval to 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies depending on your plan.
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
This is a flow to retrieve today's schedule from Google Calendar and notify on Discord daily.
■Notes ・Please link Yoom with both Google Calendar and Discord. ・AI operations are only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview Isn't it a time-consuming task to check each inquiry or survey response received via Google Forms and share it with the team every time? Manual copying and sharing can also lead to delays in handling and missed information. By using this workflow, when a new response is submitted to Google Forms, its content is automatically notified to Discord, allowing you to smoothly resolve these issues.
■Recommended for ・People who manually share responses received via Google Forms with their team ・Those who use Discord as a primary communication tool and want to improve the efficiency of information sharing ・Those who want to increase the speed of handling inquiries from forms and improve customer satisfaction
■Notes ・Please connect Yoom with both Google Forms and Discord. ・For how to retrieve response content when using Google Forms as a trigger, please see the following: https://intercom.help/yoom/en/articles/6807133 ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval differs depending on your plan.
■Overview The "Notify Discord when a response is submitted on Jotform" flow is a business workflow that automatically sends the content entered by users in a Jotform to Discord. This enables quick information sharing within the team and smooth communication even in situations that require prompt responses. Utilize Yoom's API integration feature to reduce cumbersome manual tasks and achieve efficient business operations.
■Recommended for ・Those who use Jotform to collect feedback from customers or teams ・Those who use Discord as a team communication tool and want to automate notifications ・Business teams that want to share information in real-time and speed up operations ・IT personnel who want to integrate various apps using Yoom to streamline business workflows ・Managers who want to share form responses with the team to support quick decision-making
■Notes ・Please integrate Jotform and Discord with Yoom.
■Overview The "Use OCR to read attachments submitted via Google Forms and notify Discord" flow is a business workflow that automatically converts images and documents received via the form into text and immediately notifies your team's Discord channel. This reduces manual data processing and improves the speed and accuracy of information sharing.
■Recommended for ・Operations personnel who receive a large volume of attachments via Google Forms ・Team leaders who use Discord as their primary communication tool ・Project managers who want to quickly share and review the contents of attachments ・IT staff who want to improve work efficiency through automation
■Notes ・Please connect Yoom with Google Forms, Discord, and Google Drive. ・For how to retrieve responses when using Google Forms as a trigger, see the following. https://intercom.help/yoom/en/articles/6807133 ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan. ・The maximum downloadable file size is 300 MB. Depending on the app's specifications, it may be less than 300 MB. ・For details on file size limits for the trigger and each operation, see the following. https://intercom.help/yoom/en/articles/9413924 ・AI operations for OCR or speech-to-text are available only on the Team and Success plans. On the Free and Mini plans, the operations of the configured Flow Bot will result in errors. ・Paid plans such as the Team and Success plans offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・OCR may fail to read data longer than 6,500 characters or text that is small.
■Overview The "Read attachments received in Gmail with OCR and notify Discord" workflow automatically analyzes the content of email attachments and quickly shares the necessary information with the team. By utilizing this workflow, you can automatically perform OCR processing on attachments received in Gmail and notify Discord. This facilitates smooth information sharing and improves work efficiency.
■Recommended for ・Business persons managing a large number of attachments in Gmail and looking to improve efficiency ・Administrators using Discord as the main tool for team communication ・IT personnel looking to advance document digitization using OCR functionality ・Team leaders spending time on manual information sharing
■Notes ・Please link Gmail and Discord with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・AI operations for OCR or transcribing audio to text are available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the Flowbot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
■Overview The 'Create a GitHub Issue based on Discord Post Content' workflow streamlines task management. Issue creation is completed through chat operations only, improving convenience.
■Recommended for ・Those using Discord for project or task communication ・Teams using Discord for information sharing but often missing important messages ・Those who want to efficiently reflect task progress or issues on GitHub ・Those managing tasks or Issues on GitHub ・Those who want to quickly record important information on GitHub and proceed with speedy responses ・Project managers who want an easy overview of team members’ task situations
■Notes ・Please connect each of Discord and GitHub with Yoom. ・Triggers can be set to intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The "Update Google Spreadsheet records based on Discord post content" workflow reduces the burden of information updating tasks. Data is automatically updated based on the post content, preventing update oversights.
■Recommended for those who: - Use Discord for communication - Want to automatically reflect data in Google Spreadsheet based on Discord post content - Want to streamline work by eliminating the manual data update hassle - Are companies that use Google Spreadsheet to consolidate information - Use Google Spreadsheet daily and want to always keep up with the latest data - Want to update data in a timely manner and proceed with business quickly
■Notes - Please integrate Yoom with both Google Spreadsheet and Discord. - You can choose the trigger activation interval from 5, 10, 15, 30, or 60 minutes. - Please note, the shortest activation interval differs depending on the plan.
■Overview This flow adds a card to Trello when task information is posted on Discord. With Yoom, you can easily connect apps without programming.
■Recommended for: 1. Those who use Discord for communication - Those who share task information with a team using Discord but find task management tedious - Those who want to efficiently centralize task information received on Discord
2. Those who use Trello for task management - Those who manage tasks on Trello but find manual data entry time-consuming - Those who want to automatically add task information to cards and increase work efficiency
■Notes - Please connect both Discord and Trello with Yoom. - The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Note that the shortest activation interval differs depending on the plan.
■Overview The 'Summarize Gmail Emails and Notify on Discord' workflow facilitates fast information sharing. By summarizing email content before notifying, it enhances the readability of information.
■Recommended for those who: - Use Gmail for business communication - Sometimes miss important emails - Want to quickly grasp and respond to the content of received emails - Use Discord as a communication tool - Regularly use Discord to share work or project progress - Want to reduce the hassle of checking emails and quickly grasp important information through notifications
■Notes - Please link both Gmail and Discord with Yoom. - You can select the trigger activation interval at 5, 10, 15, 30, or 60 minutes. - Please note that the minimum activation interval varies depending on the plan.
■Overview The "Summarize Slack Post Content and Notify on Discord" workflow is useful for information sharing. By summarizing and notifying, the readability of information is improved, contributing to quick decision-making.
■Recommended for ・Those who want to facilitate team communication using Slack ・Those who want to quickly grasp important information from a large number of messages on Slack ・Teams that are separately sharing information using Discord ・Those who want to efficiently use multiple communication tools ・Those who are troubled by frequent notifications on Slack but do not want to miss important posts ・Those who want to speed up information sharing and improve work efficiency
■Notes ・Please link Yoom with both Slack and Discord. ・Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval may vary depending on the plan.
■Overview After compiling meeting minutes in Notion, are you manually copying and pasting the key points to share them on Discord? This work is time-consuming and may lead to omissions when sharing important information. By leveraging this workflow, registering minutes in a Notion database acts as a trigger for AI to automatically summarize the content and notify a specified Discord channel, making streamlining and efficiency of information sharing possible.
■Recommended for ・Those who use Notion and Discord and find sharing minutes to be laborious ・Project managers who want to smoothly share decisions and key points from meetings with the entire team ・Those who want to use AI to automate routine tasks and focus on their core work
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please take note. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, the operations set in the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
👏 Benefits of Integrating Discord with Voice Transcription
Benefit 1: Easy Meeting Minutes Creation
Transcribing meeting audio automatically can eliminate the need for manual note-taking, allowing participants to focus on discussions. With automated transcription, creating accurate and timely meeting minutes becomes much faster and more efficient.
It ensures what’s said in meetings is accurately recorded and easily shared later, reducing manual effort and letting everyone focus on the key points/span>.
Benefit 2: Faster Information Sharing Across Teams
<span class="mark-yellow">Transcribing meeting content and sharing it to a designated Discord channel ensures that members who couldn’t attend stay informed. They can quickly catch up on what was discussed, improving decision-making and team responses.
For example, team members who miss meetings due to leave can read the transcribed content on Discord and stay updated, helping the team move forward smoothly.
Benefit 3: Easy Access to Archived Meeting Content
Saving transcriptions in Discord creates an easily accessible history of meeting content that can be quickly reviewed and referred to later. This allows the text data to be easily searchable, allowing you to find key information efficiently.
For example, if you need to reference past meeting decisions or proposals, you can simply search for the transcription in Discord’s history, making it easy to find and use the information for future tasks.
📖 Summary
With Yoom, integrating apps to streamline your daily workflow can be done easily. In this article, we walked through how to automatically transcribe meeting content and share it with your team on Discord. This can help improve team collaboration, reduce manual effort, and enhance overall productivity.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
With five years of experience as an SEO writer, I continue to write with the motto of being "easy to read" and "easy to understand." I want to convey the convenience of Yoom, which allows app integration without programming knowledge, to as many people as possible!
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