How to Create a Notion and Discord Integration Flow
Now, let's introduce the steps to create a flow bot that notifies Discord when a specified property in the NotionDB for project management is marked as complete.
The flow bot process this time consists of 2 steps in total!
By using a template with minimal settings, you can quickly create a flow bot. First, click on "View Details" in the banner of the template below, and proceed with Yoom registration from the "Try this template" button at the bottom of the migrated screen! If you have already completed registration, the login screen will be displayed, so please log in!
Notify Discord when the specified status in the NotionDB for project management is set to complete.
Once you have completed the registration for Yoom and copied the template, the screen above will be displayed, and you will be taken to a page called "My Project". Once this is complete, the next step is to integrate Notion and Discord with Yoom. This is called "My App Integration". ↓ First, let's integrate Notion with Yoom. To integrate Notion with Yoom, you need to have a page created at this stage, so please prepare it in advance.
This time, we will use the default SNS posting calendar provided in Notion. We have added a status on the right side to make it easier to understand the progress. ↓ Once Notion is ready, select My Apps from the menu on the left side of the screen and click New in the upper right corner. Enter "Notion" in the search box, and the Notion icon will appear, so click it.
You will be taken to a screen like the one above, so click "Select Page".
Select the page you want to integrate with Yoom and click Grant Access to complete the integration! ↓ Next, let's integrate Discord with Yoom. Enter "Discord" in the search box, and two options, Discord and Discord (v2), will be displayed. Please select Discord (v2).
Then, check the Discord (v2) My App Integration Details Page in the red frame and proceed with the registration. Once you have entered the required fields in the image above, click Add in the lower right corner to complete.
Now that the two apps, Notion and Discord, are integrated with Yoom, let's set up the contents of the flow bot next.
Notion Trigger Settings
From My Project on the left side of the screen, click "Notify Discord when a specified property is completed in the NotionDB for Project Management [Copy]".
Since the necessary items have been pre-entered by using the template, check that the account information to be linked is correct and click Next. ↓
Set the trigger activation interval and enter the database ID. The trigger activation interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest activation interval varies depending on the plan. The database ID is the ID in the URL of the Notion page you want to integrate with Discord.
As shown in the image, the string within the red frame from notion.so to ?v= is applicable. After pasting, click the Test button at the bottom of the screen, and if "Test Successful" is displayed in blue, the Notion setup is complete.
Don't forget to click Save.
Discord Settings
Click "Send a message to the talk room" on the Discord icon. Again, since the necessary items have been pre-entered by using the template, check that the account information to be linked is correct and proceed to the next step.
↓
Enter the channel ID. The channel ID is displayed in the URL of the Discord channel, so copy and paste it.
The next step is the final setting. Let's decide on the content to be notified to Discord. Click inside the message box, and you will be able to select the Notion data that you test-sent earlier, so choose the one you want. If you select the URL here, you will be able to click on the URL in the message sent to Discord, so it is recommended to include it!
This time, let's select the URL and the last updated date.
Adding a comment or using symbols can improve the layout and make it easier to read.
If you can select as shown in the image, click Test at the bottom of the screen, and if "Test Successful" is displayed in blue, you are good to go. A notification was also sent to Discord at the same time as the test, right!
Once you have done this, click Save. ↓
When the flow bot is created, the display will appear as shown above. The trigger is initially set to OFF, so turn it ON.
This concludes the integration of Notion and Discord. Well done!
Yoom offers a wide variety of templates that allow you to create flow bots in a time-saving manner, so be sure to check them out!
Notify Discord when the specified status in the NotionDB for project management is set to complete.
Other Automation Examples Using Notion and Discord
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Discord.
If you find something interesting, please give it a try!
Automation Examples Integrating Notion and Discord
When a new record is posted in Notion, you can notify Discord of its content, or extract tasks due today from the Notion database and notify Discord in bulk. Additionally, it's possible to add records to Notion based on the content posted in Discord.
Add a record to Notion based on the content of a Discord post.
■Overview In the midst of active communication on Discord, do important requests or ideas get lost? Searching for information later or manually transcribing it to Notion is a time-consuming task. By using this workflow, when a post is made to a specific Discord channel, AI organizes the content and automatically adds a record to Notion, enabling more efficient information management and preventing omissions.
■Who we recommend this template for ・Those who use Discord as their main communication tool and feel challenges in organizing information ・Those who use Notion as an information hub and want to eliminate manual data entry ・Those who, for community operations, want to efficiently collect and manage users’ voices on Discord
■Notes ・Please connect both Discord and Notion with Yoom. ・You can select the trigger run interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview The 'When an event is added to Google Calendar, add a record to Notion' workflow is a mechanism to leverage schedule information for work management in Notion. When a new event is added to Google Calendar, its details are automatically reflected in a Notion database. This streamlines the linkage between schedule management and work tasks, making it easier to record activities and track progress. ■Who we recommend this template for ・Those who manage schedules using Google Calendar but find entering them into Notion time-consuming ・Those who want to centrally manage tasks and events in Notion ・Project owners who want to visualize and organize work based on schedules ・Those who want to automatically keep a daily record of events ・Teams that want to manage efficiently while preventing information omissions
■Notes ・Please connect Yoom with both Google Calendar and Notion. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
This is a flow that registers inquiries from HubSpot forms to Notion and notifies on Slack.
■Notes - Please link Yoom with HubSpot, Notion, and Slack respectively. - You can select a trigger interval of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan.
■Overview Are you manually transferring survey and inquiry responses collected via Google Forms into a Notion database? This task not only takes time but can also result in input errors from copy & paste. By using this workflow, whenever a response is submitted to a Google Form, the data is automatically registered in Notion, eliminating the manual effort and mistakes.
■Recommended for ・People in charge who manually transcribe responses collected via Google Forms into Notion ・Teams that use Notion as a database for customer management or task management ・Those who want to eliminate input errors and missed follow-ups in the process of transcribing form responses
■Notes ・Please connect Yoom with both Google Forms and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・For how to retrieve response contents when using Google Forms as a trigger, see the following. https://intercom.help/yoom/en/articles/6807133
■Overview In this workflow, when a new page is added in Notion, a corresponding Google Drive folder is automatically generated through Yoom. This automation streamlines information organization and file management, eliminating the need for manual folder creation. With Yoom, you can easily connect apps without programming.
■Recommended for - Teams or individuals who use Notion and Google Drive regularly - Those who want to automatically create a Google Drive folder when a new Notion page is created - IT personnel looking to improve efficiency and reduce manual folder creation tasks - Project managers who want to automate information management processes and maintain consistency - Business owners who want to optimize workflows by connecting multiple SaaS apps
■Notes - Please connect both Notion and Google Drive with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Branching is a feature (operation) available with Mini Plan or higher. In the case of the Free Plan, operations set in the flow bot will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview This flow automatically converts Google Meet audio to text, compiles it into minutes, and automatically notifies Discord. This eliminates the manual effort of creating meeting minutes and sharing information, allowing for efficient sharing of meeting content with the team. By using Yoom, you can easily connect applications without the need for programming.
■Recommended for -Business professionals who frequently use Google Meet and spend time creating minutes after meetings -Team leaders who use Discord as their main communication tool and want to quickly and automatically share meeting content -IT personnel or executives who want to utilize audio data to improve work efficiency -Those who want to automate information linkage between multiple tools to streamline business processes
■Notes -Integration with Discord and Google Meet is required. -The AI operation for transcribing audio is only available under the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation set in the Flow Bot will result in an error, so please be careful. -Paid plans such as Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI functions (operations). -The maximum downloadable file capacity is 300MB. Depending on the app specifications, it may be less than 300MB, so please be cautious. -For details on the file capacity that can be handled in triggers and each operation, please refer to the following: https://intercom.help/yoom/ja/articles/9413924
■Overview Automatically sends a notification to Discord when a new message is posted on Slack. The content and destination of the notification can be customized.
■Notes It is necessary to set up account linking for both Slack and Discord. Please replace the Discord notification destination and message content with any desired values.
1. Get notified on Discord when task properties in Notion are changed!
When the properties of tasks managed in Notion are changed, notifications will automatically be sent to Discord. If you have been manually sending messages every time a task is completed, incorporating this automation could shorten your workflow and lead to increased efficiency.
2. Smoother collaboration with team members!
When managing various data in Notion, have you ever found yourself unsure of what is being managed on which page? With this integration, you can send the URL of the Notion page where the status was updated, eliminating the need for the recipient to search for the Notion page.
Additionally, if you can quickly grasp when a task is completed, handovers and other processes can be carried out smoothly. This should enable better collaboration within the team!
Conclusion
If you can manage tasks smoothly as a team, it will likely become easier to collaborate with members. Moreover, eliminating manual input will shorten the workflow and save time. Try automating the processes that can be automated to reduce the workload!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
After working as a manager at a general store, I began working from home as an SEO writer. Later, I entered into a freelance contract with a marketing startup for about five years. Surrounded by University of Tokyo students, I spent my days learning various business terminologies and how to use SaaS tools. During my time as a store manager, I was often overwhelmed by administrative tasks such as sales and inventory management, personnel management, and ordering, which frequently prevented me from engaging with customers and caused me to miss sales opportunities. Even during my freelance work, I found myself bogged down with repetitive tasks like data entry and often thought, "Can't these monotonous tasks be automated?" Therefore, I strongly resonate with Yoom's vision!
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