When a file is updated in Google Drive, use Gemini to read the updated file
When a file is updated in Google Drive, use Gemini to read the updated file
Launch this workflow to connect
Google Drive &
Gemini
!
■Overview
Manually opening and reviewing documents such as reports and meeting minutes stored in Google Drive every time they are updated is time-consuming. It also creates the risk of missing important updates. With this workflow, whenever a specific file in Google Drive is updated, Gemini automatically reads its contents and performs tasks such as summarization. Free yourself from routine information-gathering tasks and focus on more important work.
■Who Is This Template For?
- Anyone who regularly reviews documents in Google Drive and wants to streamline the process
- Anyone who wants to use Gemini to automate document summarization and text extraction
- Managers who want to prevent missed file updates and enable rapid information sharing across their team
■Benefits of Using This Template
- Gemini automatically processes file contents whenever a file is updated, reducing the time spent manually opening and reviewing files and making information gathering more efficient.
- By eliminating the need for manual reviews, this workflow helps prevent human errors such as overlooking important updates or missing a review, improving operational reliability.
■Flowbot Workflow
- First, connect Google Drive and Gemini to Yoom.
- Next, select Google Drive as the trigger and set the action to “When a specific file is created or updated.”
- Then, configure the branching feature in an operation so that subsequent steps run only when specific conditions are met.
- Next, configure Google Drive’s “Download a file” action in an operation.
- Then, configure Gemini’s “Upload a file” action in an operation and select the downloaded file.
- Next, configure Gemini’s “Generate content” action in an operation and instruct it to summarize the contents of the uploaded file.
- Finally, configure Microsoft Teams’ “Send a message to a channel” action in an operation to notify the designated channel of the generated summary.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization Options
- In the Google Drive trigger settings, you can specify the ID or file name of the folder you want to monitor. You can also set the interval at which the flow runs.
- With the branching feature, you can freely customize conditions based on the information retrieved by the trigger, such as running subsequent steps only for files with a specific name or extension.
- For Google Drive’s “Download a file” action, specify the target file ID using the output information retrieved by the trigger.
- For Gemini’s “Upload a file” action, specify how to attach the file and select the file downloaded in the previous operation.
- For Gemini’s “Generate content” action, you can freely configure the model to use and the task to perform—such as summarizing, translating, or analyzing the file contents—using a prompt.
- For Microsoft Teams’ “Send a message to a channel” action, specify the destination team ID, channel ID, and message body, including the content generated by Gemini.
■Notes
- Connect Google Drive, Gemini, and Microsoft Teams to Yoom.
- Branching is a feature (operation) available on the Personal plan and higher. Please note that operations configured in a Flowbot will result in an error on the Free plan.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
- The maximum file size available for download is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits for triggers and individual operations, see File Size Limits.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
- Microsoft 365 (formerly Office 365) offers plans for home use and business use (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
There is no action.
Flowbot operations
Generate ContentUpload FileGenerate Content (Using File)Generate Content (URL Context)Generate Content (Google Search)Generate Image from Text (Nano Banana)More inspiration for you
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