Back up files received in Outlook to OneDrive
Back up files received in Outlook to OneDrive
Launch this workflow to connect
Microsoft OneDrive &
Microsoft Outlook
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■Overview
Do you manually save important files such as invoices and reports received in Outlook to OneDrive each time? This task is not only time-consuming, but can also lead to human errors, such as forgetting to save a file. With this workflow, you can automatically back up attachments to OneDrive when specific emails are received. Reduce the effort required to manage files and improve operational reliability.
■Who This Template Is For
- Anyone who manually backs up files received in Outlook and finds the process inefficient
- Anyone who wants to prevent mistakes such as missing important attachments or saving them to the wrong location
- Anyone who wants to automate routine tasks like file management and focus on more important core work
■Benefits of Using This Template
- Attachments are automatically saved to OneDrive when specific emails are received, reducing the time previously spent managing files manually.
- By eliminating manual saving, you can prevent human errors such as forgetting to save files or storing them in the wrong folder, improving the reliability of your file management.
■How the Flowbot Works
- First, connect Outlook and OneDrive to Yoom.
- Next, set up the “Email Trigger” as the trigger and specify the conditions for the emails you want to back up, such as a specific sender or subject line.
- Finally, set up OneDrive’s “Upload a file” action as the operation.
- Select the attachment retrieved by the trigger as the file to save, and specify the destination folder in OneDrive.
※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization Options
- For the email trigger, you can set conditions such as a specific sender, subject line, or keywords in the body to precisely filter the emails to back up.
- For the OneDrive save settings, you can freely specify the destination folder. You can also make files easier to search and organize later by adding information such as the received date or email subject to the file name.
- You can specify conditions based on attachment type (file extension) or file size to back up only specific files.
■Notes
- Connect both Outlook and OneDrive to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval varies by plan.
- Microsoft 365 (formerly Office 365) offers plans for home use and general business use (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits applicable to triggers and individual operations, see File Size Limits.
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About the Apps
Templates using
Microsoft OneDrive
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Microsoft Outlook
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About the apps you use
Microsoft OneDrive
Yoom allows you to utilize OneDrive's API without any coding. For example, you can automatically upload attachments received via email to OneDrive and send notifications to Slack or Chatwork.
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Microsoft Outlook
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No-Code API Actions
Executable API actions
Flowbot triggers
When a File Is Created or Updated in a Specific Folder
When a Folder Is Created or Updated in a Specific Folder
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
Flowbot operations
Search Folders and Files
Get a List of Files in a Specific Folder
Create Folder
Download File
Upload File
Copy a File
Create Excel File
Grant Permissions to Folder or File
Change Folder or File Name
Create Sharing Link
Delete File/Folder
Move File to Another Folder
Download File as PDF
Get Top-level Folder List
Get Subfolders of a Specific Folder
Create an Event in My Calendar
Create a Calendar
Create an Event in a Specified User's Calendar
Flowbot triggers
When a File Is Created or Updated in a Specific FolderWhen a Folder Is Created or Updated in a Specific Folder
Flowbot operations
Search Folders and FilesGet a List of Files in a Specific FolderCreate FolderDownload FileUpload FileCopy a FileCreate Excel FileGrant Permissions to Folder or FileChange Folder or File NameCreate Sharing LinkDelete File/FolderMove File to Another FolderDownload File as PDFGet Top-level Folder ListGet Subfolders of a Specific Folder
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified GroupMore inspiration for you
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