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Back up files to OneDrive when they are received through Google Forms

Back up files to OneDrive when they are received through Google Forms

Launch this workflow to connect Microsoft OneDrive & Google Drive & Google Forms !
■Overview
Do you manually save files received through Google Forms to OneDrive one by one? This task is not only time-consuming but can also lead to mistakes, such as missed files or disorganized storage. With this workflow, attached files are automatically backed up to OneDrive as soon as a response is submitted to Google Forms, eliminating manual work and errors while enabling efficient file management.
■Who should use this template
  • General affairs or marketing teams who find it time-consuming to manage files received through Google Forms
  • Anyone looking to eliminate manual file uploads to OneDrive and streamline their workflows
  • Team leaders who want to automate file backups and prevent human error
■Benefits of using this template
  • Files are automatically saved to OneDrive as soon as a response is submitted to Google Forms, reducing the time spent on manual backups.
  • By eliminating manual file handling, you can prevent human errors such as missed files or saving files to the wrong location, ensuring reliable file management.
■How the flow works
  1. First, connect Google Forms, Google Drive, and OneDrive to Yoom. Files attached to Google Forms are saved to Google Drive, so you also need to connect Google Drive.
  2. Next, select Google Forms as the trigger and set the “When a response is submitted to the form” action.
  3. Then, set the Google Drive “Download a file” action as an operation and specify the attached file obtained by the trigger.
  4. Finally, set the OneDrive “Upload a file” action as an operation, then specify and upload the file downloaded in the previous step.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customizing this workflow
  • In the Google Forms trigger settings, specify the form you want to automate using its form ID.
  • When setting the OneDrive file upload action, optionally specify the folder where you want to save the file.
■Notes
  • Connect each of Google Forms, Google Drive, and OneDrive to Yoom.
  • You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval varies by plan.
  • For information on how to retrieve response data when using Google Forms as a trigger, see “How to retrieve response data with the Google Forms trigger”.
  • The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
  • For details on the file size limits applicable to triggers and each operation, see “About file size limits”.
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About the Apps
Microsoft OneDrive
Templates using
Microsoft OneDrive

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This is a business workflow that automatically analyzes all files in OneDrive using Yoom and ChatGPT to generate Q&A. By analyzing all files in OneDrive with ChatGPT, it automatically generates Q&A that allows quick access to the necessary information.

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Google Drive
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Google Forms
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Google Forms

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About the apps you use
Microsoft OneDrive
Yoom allows you to utilize OneDrive's API without any coding. For example, you can automatically upload attachments received via email to OneDrive and send notifications to Slack or Chatwork.
see details
Templates

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This is a business workflow that automatically analyzes all files in OneDrive using Yoom and ChatGPT to generate Q&A. By analyzing all files in OneDrive with ChatGPT, it automatically generates Q&A that allows quick access to the necessary information.

This is a flow that automatically uploads attachments received via email to OneDrive and notifies Microsoft Teams. The files are securely stored in OneDrive, ensuring data consistency and accuracy, facilitating smooth file management and information sharing.
Google Drive
Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.
see details
Templates

Automatically convert PowerPoint files in Google Drive to Google Slides and notify your team in Slack. Eliminate manual conversions and missed sharing to streamline document management and team collaboration.

In this workflow, when a new file is uploaded to Google Drive, the file information is automatically compiled in Notion. This automation facilitates smooth file tracking and sharing, ensuring seamless information sharing within the team.

The workflow automatically saves form responses to Google Drive and registers leads in Salesforce. It enhances data management efficiency and integrates the sales process.
Google Forms
Yoom allows you to integrate with Google Forms API without any code, enabling you to automate various tasks. For example, you can notify Slack or Chatwork of information submitted via Google Forms, or automatically store information in CRMs like kintone or Salesforce.
see details
Templates

When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.

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No-Code API Actions
Executable API actions
Flowbot triggers
    When a File Is Created or Updated in a Specific Folder
    When a Folder Is Created or Updated in a Specific Folder
    New File or Folder Created
    When a New File or Folder Is Created in a Specified Folder
    When a Specific File Is Created or Updated
    When a File Containing Specific Keywords Is Created
    When a Form Response Is Submitted
Flowbot operations
    Search Folders and Files
    Get a List of Files in a Specific Folder
    Create Folder
    Download File
    Upload File
    Copy a File
    Create Excel File
    Grant Permissions to Folder or File
    Change Folder or File Name
    Create Sharing Link
    Delete File/Folder
    Move File to Another Folder
    Download File as PDF
    Get Top-level Folder List
    Get Subfolders of a Specific Folder
    Create Folder
    Duplicate File
    Search for Files and Folders in a Specific Folder
    Delete File
    Upload File
    Download File
    Download Google Sheets File
    Download Google Slides
    Download Google Docs File
    Retrieve a List of Files and Folders in a Specific Folder
    Rename File
    Retrieve File or Folder Information
    Convert Excel File to Google Sheets
    Convert CSV File to Google Sheets
    Grant File or Folder Permissions to a User
    Move File to Trash
    Retrieve a List of Permissions for a File or Folder
    Update Description for a File or Folder
    Change File Destination Folder
    Create a Shortcut to a File
    Configure Download and Copy Permissions
    Retrieve a List of Folders in a Specific Folder
    Convert a File to Google Docs
    Download a Google Sheet (Specify Sheet)
    Change Sharing to "Anyone with the Link"
    Search Files and Folders in a Specific Folder (Excluding Trash)
    Convert a Presentation File to Google Slides
    Convert a PDF File to Google Docs
    Grant File or Folder Permissions to a Specific Organization
    Update a Specific File
    Remove Permissions from a File or Folder
    Create a Shared Drive
    Search Shared Drives
    Copy File (Detailed Options)
    Search Files and Folders
    Get Response List
    Retrieve a Specific Response
    Get Response List (Specify Response Period)
    Get Form Questions
    Update Form Title and Description
    Update Question Titles and Descriptions
    Create a New Form
    Update Form Visibility Settings
    Add a Short/paragraph Question (Title and Description)
    Add a Choice Question (Radio, Checkbox, or Dropdown)
    Add a Grid Question (Multiple-choice Grid / Checkbox Grid)
    Add a Question Title and Description (Date/Time)
    Add a Question Title and Description (Linear Scale)
    Add a Question Title and Description (Image + Text)
    Add a Question Title and Description (Image + Choice)
    Add a Question Title and Description (Choices with Images)
Flowbot triggers
    When a File Is Created or Updated in a Specific Folder
    When a Folder Is Created or Updated in a Specific Folder
Flowbot operations
    Search Folders and Files
    Get a List of Files in a Specific Folder
    Create Folder
    Download File
    Upload File
    Copy a File
    Create Excel File
    Grant Permissions to Folder or File
    Change Folder or File Name
    Create Sharing Link
    Delete File/Folder
    Move File to Another Folder
    Download File as PDF
    Get Top-level Folder List
    Get Subfolders of a Specific Folder
Flowbot triggers
    New File or Folder Created
    When a New File or Folder Is Created in a Specified Folder
    When a Specific File Is Created or Updated
    When a File Containing Specific Keywords Is Created
Flowbot operations
    Create Folder
    Duplicate File
    Search for Files and Folders in a Specific Folder
    Delete File
    Upload File
    Download File
    Download Google Sheets File
    Download Google Slides
    Download Google Docs File
    Retrieve a List of Files and Folders in a Specific Folder
    Rename File
    Retrieve File or Folder Information
    Convert Excel File to Google Sheets
    Convert CSV File to Google Sheets
    Grant File or Folder Permissions to a User
    Move File to Trash
    Retrieve a List of Permissions for a File or Folder
    Update Description for a File or Folder
    Change File Destination Folder
    Create a Shortcut to a File
    Configure Download and Copy Permissions
    Retrieve a List of Folders in a Specific Folder
    Convert a File to Google Docs
    Download a Google Sheet (Specify Sheet)
    Change Sharing to "Anyone with the Link"
    Search Files and Folders in a Specific Folder (Excluding Trash)
    Convert a Presentation File to Google Slides
    Convert a PDF File to Google Docs
    Grant File or Folder Permissions to a Specific Organization
    Update a Specific File
    Remove Permissions from a File or Folder
    Create a Shared Drive
    Search Shared Drives
    Copy File (Detailed Options)
    Search Files and Folders
Flowbot triggers
    When a Form Response Is Submitted
Flowbot operations
    Get Response List
    Retrieve a Specific Response
    Get Response List (Specify Response Period)
    Get Form Questions
    Update Form Title and Description
    Update Question Titles and Descriptions
    Create a New Form
    Update Form Visibility Settings
    Add a Short/paragraph Question (Title and Description)
    Add a Choice Question (Radio, Checkbox, or Dropdown)
    Add a Grid Question (Multiple-choice Grid / Checkbox Grid)
    Add a Question Title and Description (Date/Time)
    Add a Question Title and Description (Linear Scale)
    Add a Question Title and Description (Image + Text)
    Add a Question Title and Description (Image + Choice)
    Add a Question Title and Description (Choices with Images)