Back up files to OneDrive when they are received through Google Forms
Launch this workflow to connect
Microsoft OneDrive &
Google Drive &
Google Forms
!
■Overview
Do you manually save files received through Google Forms to OneDrive one by one? This task is not only time-consuming but can also lead to mistakes, such as missed files or disorganized storage. With this workflow, attached files are automatically backed up to OneDrive as soon as a response is submitted to Google Forms, eliminating manual work and errors while enabling efficient file management.
■Who should use this template
- General affairs or marketing teams who find it time-consuming to manage files received through Google Forms
- Anyone looking to eliminate manual file uploads to OneDrive and streamline their workflows
- Team leaders who want to automate file backups and prevent human error
■Benefits of using this template
- Files are automatically saved to OneDrive as soon as a response is submitted to Google Forms, reducing the time spent on manual backups.
- By eliminating manual file handling, you can prevent human errors such as missed files or saving files to the wrong location, ensuring reliable file management.
■How the flow works
- First, connect Google Forms, Google Drive, and OneDrive to Yoom. Files attached to Google Forms are saved to Google Drive, so you also need to connect Google Drive.
- Next, select Google Forms as the trigger and set the “When a response is submitted to the form” action.
- Then, set the Google Drive “Download a file” action as an operation and specify the attached file obtained by the trigger.
- Finally, set the OneDrive “Upload a file” action as an operation, then specify and upload the file downloaded in the previous step.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customizing this workflow
- In the Google Forms trigger settings, specify the form you want to automate using its form ID.
- When setting the OneDrive file upload action, optionally specify the folder where you want to save the file.
■Notes
- Connect each of Google Forms, Google Drive, and OneDrive to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval varies by plan.
- For information on how to retrieve response data when using Google Forms as a trigger, see “How to retrieve response data with the Google Forms trigger”.
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits applicable to triggers and each operation, see “About file size limits”.
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