When a Google Form is submitted, use AI to analyze the responses and update a Google Sheet
When a Google Form is submitted, use AI to analyze the responses and update a Google Sheet
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Google Forms
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■Overview
Do you spend too much time manually reviewing, analyzing, and summarizing survey responses and inquiries collected through Google Forms? With this workflow, whenever a new response is submitted to Google Forms, AI automatically analyzes the content and immediately updates the corresponding fields in Google Sheets. Eliminate the need for manual analysis and data entry, and put your data to work faster.
■Who is this template for?
- Anyone who finds it time-consuming to analyze and compile survey responses collected through Google Forms
- Anyone who wants to use AI to efficiently summarize customer feedback and inquiries
- Anyone who wants to eliminate input errors and missed updates caused by manually transferring form responses
■Benefits of using this template
- When a response is submitted through the form, AI automatically analyzes the content and updates Google Sheets, reducing the time required for manual analysis and data entry.
- Prevent human errors such as incorrect copying and pasting or misinterpretation when summarizing responses, improving data accuracy.
■Workflow
- First, connect Google Forms and Google Sheets to Yoom.
- Next, select Google Forms as the trigger and set the “When a response is submitted to the form” action.
- Then, set the AI feature’s “Generate text” action as an operation to analyze and summarize the form response retrieved by the trigger.
- Finally, set Google Sheets’ “Update record” action as an operation to apply the AI-generated text to the specified record.
※ “Trigger”: An action that initiates the workflow. “Operation”: An action that performs processing within the workflow after the trigger starts.
■Customization options
- When configuring the Google Forms trigger, specify the ID of the target form accurately. This ensures that only submissions from the specified form are included in the automation.
- You can freely customize the prompt in the AI feature’s “Generate text” action. Combine it with fixed wording to adjust the output. You can also embed Google Forms information retrieved by the trigger into the prompt as variables.
- When configuring Google Sheets’ “Update record” action, define the conditions used to identify the record to update and the values to apply to the updated record.
■Notes
- Connect both Google Forms and Google Sheets to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- For instructions on how to retrieve response details when using Google Forms as a trigger, see How to retrieve response details with the Google Forms trigger.
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About the Apps
Google Forms
Related apps
Templates using
Google Forms
When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.
This is a business workflow that automatically adds Google Form responses to Notion and sends event information via Gmail. This streamlines data management and information dissemination, making event operations more efficient.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
When a response is submitted to a Google Form, an event is added to Google Calendar and an email is sent. This flow allows for seamless automation from adding the event to sending the email, using only the form responses.
About the apps you use
Google Forms
Yoom allows you to integrate with Google Forms API without any code, enabling you to automate various tasks. For example, you can notify Slack or Chatwork of information submitted via Google Forms, or automatically store information in CRMs like kintone or Salesforce.
see detailsTemplates
When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.
Add Google Form responses to Google Sheets
This is a business workflow that automatically adds Google Form responses to Notion and sends event information via Gmail. This streamlines data management and information dissemination, making event operations more efficient.
Add Google Form responses to Notion and send event information via Gmail.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
When a response is submitted to a Google Form, an event is added to Google Calendar and an email is sent. This flow allows for seamless automation from adding the event to sending the email, using only the form responses.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
No-Code API Actions
Executable API actions
Flowbot triggers
When a Form Response Is Submitted
Flowbot operations
Get Response List
Retrieve a Specific Response
Get Response List (Specify Response Period)
Get Form Questions
Update Form Title and Description
Update Question Titles and Descriptions
Create a New Form
Update Form Visibility Settings
Add a Short/paragraph Question (Title and Description)
Add a Choice Question (Radio, Checkbox, or Dropdown)
Add a Grid Question (Multiple-choice Grid / Checkbox Grid)
Add a Question Title and Description (Date/Time)
Add a Question Title and Description (Linear Scale)
Add a Question Title and Description (Image + Text)
Add a Question Title and Description (Image + Choice)
Add a Question Title and Description (Choices with Images)
Flowbot triggers
When a Form Response Is Submitted
Flowbot operations
Get Response ListRetrieve a Specific ResponseGet Response List (Specify Response Period)Get Form QuestionsUpdate Form Title and DescriptionUpdate Question Titles and DescriptionsCreate a New FormUpdate Form Visibility SettingsAdd a Short/paragraph Question (Title and Description)Add a Choice Question (Radio, Checkbox, or Dropdown)Add a Grid Question (Multiple-choice Grid / Checkbox Grid)Add a Question Title and Description (Date/Time)Add a Question Title and Description (Linear Scale)Add a Question Title and Description (Image + Text)Add a Question Title and Description (Image + Choice)Add a Question Title and Description (Choices with Images)More inspiration for you
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