Notify Microsoft Teams when a specific file is updated in Google Drive
Notify Microsoft Teams when a specific file is updated in Google Drive
Launch this workflow to connect
Google Drive &
Microsoft Teams
!
■Overview
Do you use Google Drive and Microsoft Teams to share information, but find it time-consuming to manually notify your team about file updates—or worry that important updates may be overlooked?
This workflow automatically notifies a designated Microsoft Teams channel whenever a specific file is updated in Google Drive, helping solve these challenges. Keep your team informed and speed up your work.
■Who is this template for?
- Teams that use Google Drive and Microsoft Teams and want to streamline file sharing
- Teams that manually notify others about file updates and struggle with missed notifications or inefficient processes
- Teams that want to establish a reliable information-sharing process to keep projects moving smoothly
■Benefits of using this template
- Automatically notify Microsoft Teams when a file in Google Drive is updated, reducing the time spent on manual communication
- Prevent human errors such as forgetting to send notifications or sharing updates with the wrong people, ensuring reliable information sharing across your team
■How the Flowbot works
- First, connect Google Drive and Microsoft Teams to Yoom
- Next, select Google Drive as the trigger, set the action to “When a specific file is created or updated,” and specify the file to monitor
- Then, configure a branch in the operation settings so that subsequent steps run only when specific conditions are met
- Finally, configure Microsoft Teams’ “Send a message to a channel” action in the operation settings and send a notification to any channel
※ “Trigger”: An action that starts a flow. “Operation”: An action that processes data within a flow after the trigger starts.
■Customization options
- With the branching feature, you can configure the workflow to send notifications only when specific conditions are met, such as a particular file name or folder path
- For Microsoft Teams notifications, you can specify any destination team or channel and insert information such as the updated file name or URL into the message as variables for more detailed notifications
■Notes
- Connect both Google Drive and Microsoft Teams to Yoom.
- Microsoft 365 (formerly Office 365) offers plans for home users and businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval varies by plan.
- Branching is an operation available on the Personal plan and above. On the Free plan, operations configured in a Flowbot that uses branching will result in an error.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use restricted apps and features (operations). For details, see the pricing plans page.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
When a Message Is Sent to a Channel
When a Message Is Sent to a Chat
When an Event Is Added to the Calendar
When a Message with a File Is Sent to the Channel
When a Reply Is Posted in a Specific Message Thread
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
When a Message Is Sent to a ChannelWhen a Message Is Sent to a ChatWhen an Event Is Added to the CalendarWhen a Message with a File Is Sent to the ChannelWhen a Reply Is Posted in a Specific Message Thread
Flowbot operations
Get TeamsGet Team MembersGet Channel ListPost a Message to a ChannelSend Message to ChatRetrieve a List of ChatsCreate ChannelPost a Message to a Channel (Mention a Channel)Get User PresenceReply to a Message Posted to a ChannelCreate a Calendar EventGet Folder InformationDownload FileAdd Member to TeamGet Replies to a Specific MessageGet Messages in a Specific ChannelGet User InformationUpdate Calendar EventGet Events[For Next Page Link] Get EventsCreate a TeamDownload Meeting Recording DataGet Meeting InformationGet Meeting Recording ListRequest ApprovalGet Approval ListCancel ApprovalRetrieve a Message in a Specific ChannelMore inspiration for you
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