When a message is posted in a specified Google Chat space, summarize it and forward it to another space
When a message is posted in a specified Google Chat space, summarize it and forward it to another space
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Google Chat
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■Overview
When you use Google Chat spaces across multiple projects or departments, important information can get buried under other posts, and sharing information across spaces can become time-consuming. This workflow automatically uses AI to summarize posts made in a specific Google Chat space and forwards the summaries to another designated space. Save time on manual information sharing and streamline communication.
■Who should use this template
- Those who manage multiple Google Chat spaces and struggle to consolidate and organize information
- Those who want to prevent important Google Chat posts from being overlooked or failing to reach the right members
- Those who want to automate information sharing in Google Chat to streamline collaboration across projects
■Benefits of using this template
- Posts made in the designated space are automatically summarized and forwarded, reducing the time spent on manual copy-and-paste and information sharing.
- Prevent human errors such as missed important information and mistakes when forwarding messages, helping ensure reliable information sharing.
■Flowbot steps
- First, connect Google Chat to Yoom.
- Next, select Google Chat as the trigger and set the “When a message is sent to a space” action.
- Then, select the AI feature in Operations and use the “Summarize” action to summarize the message body retrieved by the trigger.
- Finally, set the Google Chat “Send a message” action in Operations and send the summary to the designated space.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
- In the Google Chat trigger settings, specify the resource name of the space where you want to monitor incoming messages.
- For AI summarization, you can set variables such as the message body retrieved by the preceding trigger as the text to summarize, and provide specific summarization criteria in the prompt.
- In the Google Chat notification operation, you can specify the destination space and customize the message by adding fixed text or values retrieved in the preceding steps.
■Notes
- Connect Google Chat to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. The shortest available interval varies by plan.
- Google Chat can only be connected when using Google Workspace. For details, see How to send messages to a space in Google Chat.
- The summarization feature is available with the Mini plan and above. On the Free and Personal plans, the operations and Data Connect configured in the Flowbot will result in errors.
- Paid plans such as the Personal, Mini, Team, and Success plans offer a two-week free trial. During the free trial, you can use apps that are otherwise subject to restrictions.
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Templates using
Google Chat
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About the apps you use
Google Chat
Yoom allows you to utilize the Google Chat API without any coding. You can send notifications to Google Chat triggered by information from input forms or various events in other SaaS platforms.
see detailsTemplates
This is a flow that is triggered at the end of each month to send notifications to Google Chat. This flow bot can perform various automated processes through the flows added after the branch on the right side. For example, it can be used for various purposes such as monthly invoice issuance processing, aggregation processing to Google Sheets, or regular data backup processing.
Activate the flow bot at the end of each month to send a notification to Google Chat.
You can add content posted in a specific room on Google Chat to a Google Spreadsheet. Since the content posted on Google Chat can be automatically added to a Google Spreadsheet, you can improve work efficiency.
Add content posted in a specific room on Google Chat to a Google Spreadsheet
Add the content submitted in the form to a Google Spreadsheet, then send a notification to Google Chat.
Create a system that adds the inquiry details entered in the form to a Google Spreadsheet and simultaneously notifies Google Chat. You can automate information management by adding the form contents to a designated Google Spreadsheet that you regularly use. Additionally, by notifying Google Chat of the responses to the form and the addition to the Google Spreadsheet, it is possible to consistently accumulate and share information.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Sent to a Space
When a Message with a Mention to the Bot Is Sent
When a File Is Posted to a Space
Flowbot operations
Send Message
Delete Space
Create Space
Invite Members to Space
Remove Member from Space
Invite Group to Space
Change Member Role in Space
Send Message to Thread
Reply with Quoted Message
Update Space
Create a Direct Message Space
Send a Message with Attachments
Upload Attachment
Download File
Get Message List
Flowbot triggers
When a Message Is Sent to a SpaceWhen a Message with a Mention to the Bot Is SentWhen a File Is Posted to a Space
Flowbot operations
Send MessageDelete SpaceCreate SpaceInvite Members to SpaceRemove Member from SpaceInvite Group to SpaceChange Member Role in SpaceSend Message to ThreadReply with Quoted MessageUpdate SpaceCreate a Direct Message SpaceSend a Message with AttachmentsUpload AttachmentDownload FileGet Message ListMore inspiration for you
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