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When a message mentioning a Google Chat bot is sent, add it to Google Sheets

When a message mentioning a Google Chat bot is sent, add it to Google Sheets

Launch this workflow to connect Google Chat & Google Sheets !
■Overview
Manually transferring requests and reports sent as mentions to a Google Chat bot is time-consuming and can lead to missed responses. With this workflow, messages that mention a Google Chat bot trigger the automatic transfer of their content to Google Sheets. This reduces the effort required to consolidate information and streamlines task management.

■Who This Template Is For
  • Anyone who receives requests via mentions to a Google Chat bot and struggles to manage them
  • Those who manually transfer mention details addressed to a bot to Google Sheets
  • Those looking to automate information sharing and task management processes using Google Chat

■Benefits of Using This Template
  • When a mention is sent to a Google Chat bot, the information is automatically consolidated in Google Sheets, reducing the time required for manual data entry.
  • Prevent human errors such as omissions and input mistakes caused by manual copy-and-paste, helping improve data accuracy.

■How the Flowbot Works
  1. First, connect Google Chat and Google Sheets with Yoom.
  2. Next, select Google Chat as the trigger and set the action to “When a message mentioning the bot is sent.”
  3. Finally, set the Google Sheets “Add a record” action as an operation, configuring it to transfer the mention details and other information to the bot.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.

■Customization Options
  • When adding a record to Google Sheets, choose which information to transfer to each column.
  • Customize the data added to each column by using variables such as mention details retrieved from Google Chat, as well as embedding any fixed text you choose.

■Notes
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About the apps you use
Google Chat
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This is a flow that is triggered at the end of each month to send notifications to Google Chat. This flow bot can perform various automated processes through the flows added after the branch on the right side. For example, it can be used for various purposes such as monthly invoice issuance processing, aggregation processing to Google Sheets, or regular data backup processing.

You can add content posted in a specific room on Google Chat to a Google Spreadsheet. Since the content posted on Google Chat can be automatically added to a Google Spreadsheet, you can improve work efficiency.

Create a system that adds the inquiry details entered in the form to a Google Spreadsheet and simultaneously notifies Google Chat. You can automate information management by adding the form contents to a designated Google Spreadsheet that you regularly use. Additionally, by notifying Google Chat of the responses to the form and the addition to the Google Spreadsheet, it is possible to consistently accumulate and share information.
Google Sheets
At Yoom, you can utilize the Google Sheets API without any coding. By integrating Sheets with Yoom, you can automate data entry into spreadsheets and automatically create documents based on spreadsheet templates. Additionally, you can sync spreadsheet information with Yoom's database for various applications.
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Once the billing information is filled out in the form, an invoice will be generated using the Google Spreadsheet invoice template. After that, it will undergo approval by the person in charge, and an email will be sent.

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Templates
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No-Code API Actions
Executable API actions
Flowbot triggers
    When a Message Is Sent to a Space
    When a Message with a Mention to the Bot Is Sent
    When a File Is Posted to a Space
    When a Row Is Added
    When a Row Is Updated
Flowbot operations
    Send Message
    Delete Space
    Create Space
    Invite Members to Space
    Remove Member from Space
    Invite Group to Space
    Change Member Role in Space
    Send Message to Thread
    Reply with Quoted Message
    Update Space
    Create a Direct Message Space
    Send a Message with Attachments
    Upload Attachment
    Download File
    Get Message List
    Set a Value in a Cell
    Get Values
    Clear Values
    Create a New Spreadsheet
    Copy a Sheet (Tab)
    Add a New Sheet (Tab)
    Delete Sheet (Tab)
    Replace Values
    Update Sheet Name
    Delete Rows
    Get Spreadsheet Info
    Get Sheet Names
    Apply a Formula to a Range
    Enter Values in a Range
    Embed an Image in a Cell
    Sort by Specific Column
    Hide a Sheet
    Add a Note to the Specified Cells
    Insert Columns
    Delete Columns
    Write Values to Multiple Columns
    Add Rows
Flowbot triggers
    When a Message Is Sent to a Space
    When a Message with a Mention to the Bot Is Sent
    When a File Is Posted to a Space
Flowbot operations
    Send Message
    Delete Space
    Create Space
    Invite Members to Space
    Remove Member from Space
    Invite Group to Space
    Change Member Role in Space
    Send Message to Thread
    Reply with Quoted Message
    Update Space
    Create a Direct Message Space
    Send a Message with Attachments
    Upload Attachment
    Download File
    Get Message List
Flowbot triggers
    When a Row Is Added
    When a Row Is Updated
Flowbot operations
    Set a Value in a Cell
    Get Values
    Clear Values
    Create a New Spreadsheet
    Copy a Sheet (Tab)
    Add a New Sheet (Tab)
    Delete Sheet (Tab)
    Replace Values
    Update Sheet Name
    Delete Rows
    Get Spreadsheet Info
    Get Sheet Names
    Apply a Formula to a Range
    Enter Values in a Range
    Embed an Image in a Cell
    Sort by Specific Column
    Hide a Sheet
    Add a Note to the Specified Cells
    Insert Columns
    Delete Columns
    Write Values to Multiple Columns
    Add Rows