When you receive a ZIP file in Gmail, convert it to PDF with an online tool and save it to Google Drive
When you receive a ZIP file in Gmail, convert it to PDF with an online tool and save it to Google Drive
Launch this workflow to connect
Google Drive &
Gmail
!
■Overview
Do you spend too much time handling ZIP files received by email? Manually downloading, extracting, converting, and saving files to a designated folder is repetitive yet time-consuming.
This workflow automatically starts processing when you receive an email with a specific ZIP file attached in Gmail, converts the file to PDF using an online tool, and saves it to Google Drive. Streamline the cumbersome process of converting ZIP files and improve operational efficiency.
This workflow automatically starts processing when you receive an email with a specific ZIP file attached in Gmail, converts the file to PDF using an online tool, and saves it to Google Drive. Streamline the cumbersome process of converting ZIP files and improve operational efficiency.
■Who This Template Is For
- Anyone who spends significant time converting and organizing ZIP files received by email
- Anyone who wants to prevent file conversion errors and missed saves to Google Drive caused by manual work
- Anyone who wants to standardize how specific ZIP files are handled and reduce reliance on individual employees
■Benefits of This Template
- Automate everything from receiving emails in Gmail to converting ZIP files and saving them to Google Drive, freeing up time for other tasks
- Automatically process files to help prevent human errors caused by manual work, such as forgetting to convert a file or saving it to the wrong folder
■Workflow Steps
- First, connect Gmail and Google Drive to Yoom
- Select Gmail as the trigger and configure the workflow to start when an email with a specific label is received
- Next, use the branching feature to configure the workflow to continue only when a file is attached
- Use the RPA feature (browser operation) to operate an online file conversion tool of your choice and convert the attached file to PDF
- Use the regular expression feature in Data Transformation to format the information used in the saved file name
- Finally, use Google Drive's “Upload a file” action to save the converted and formatted file to the designated folder
※“Trigger”: An action that starts a workflow. “Operation”: An action that processes data within a workflow after the trigger starts it.
■Customization Options
- In the Gmail trigger settings, configure a label of your choice to identify the emails you want to process
- With the RPA feature (browser operation), you can freely customize the online conversion tool to access and the specific actions to perform
- When uploading a file to Google Drive, you can configure the destination folder ID and output file name
■Notes
- Connect both Gmail and Google Drive to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
- Branching is an operation available on the Personal plan and above. On the Free plan, the configured workflow operation will result in an error.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and operations that are otherwise subject to plan restrictions. For details, see the Pricing Plans page.
- Operations that control a browser are available only on the Success plan. On the Free, Personal, Mini, and Team plans, the configured workflow operation will result in an error.
- Paid plans, such as the Success plan, include a two-week free trial. During the free trial, you can use restricted apps and browser operation features. For details, see the Pricing Plans page.
- For instructions on configuring browser operations, see How to Configure “Control Browser”.
- Customize browser operations to match the website you use.
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the actual limit may be less than 300 MB.
- For details on file size limits for triggers and individual operations, see File Size Limits.
Check Out Similar Templates!
Create a record in Notion when a new file is added to Google Drive.
In this workflow, when a new file is uploaded to Google Drive, the file information is automatically compiled in Notion. This automation facilitates smooth file tracking and sharing, ensuring seamless information sharing within the team.
See more
About the Apps
Templates using
Google Drive
Automatically convert PowerPoint files in Google Drive to Google Slides and notify your team in Slack. Eliminate manual conversions and missed sharing to streamline document management and team collaboration.
In this workflow, when a new file is uploaded to Google Drive, the file information is automatically compiled in Notion. This automation facilitates smooth file tracking and sharing, ensuring seamless information sharing within the team.
The workflow automatically saves form responses to Google Drive and registers leads in Salesforce. It enhances data management efficiency and integrates the sales process.
Gmail
Related apps
Templates using
Gmail
This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.
This is a business workflow that automatically adds Gmail received content to Notion. It streamlines email management and information organization, eliminating the need for manual transcription. By ensuring important emails are securely saved and shared, it enhances the team's operational productivity.
Automatically sort incoming emails in Gmail by keywords and forward them to the person in charge.
This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
About the apps you use
Google Drive
Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.
see detailsTemplates
Automatically convert PowerPoint files in Google Drive to Google Slides and notify your team in Slack. Eliminate manual conversions and missed sharing to streamline document management and team collaboration.
Convert files containing specific keywords created in Google Drive into Google Slides
In this workflow, when a new file is uploaded to Google Drive, the file information is automatically compiled in Notion. This automation facilitates smooth file tracking and sharing, ensuring seamless information sharing within the team.
Create a record in Notion when a new file is added to Google Drive.
The workflow automatically saves form responses to Google Drive and registers leads in Salesforce. It enhances data management efficiency and integrates the sales process.
Add files to Google Drive using form responses and register leads in Salesforce.
Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
see detailsTemplates
This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.
Activate the flow bot at the end of each month to send an email in Gmail.
This is a business workflow that automatically adds Gmail received content to Notion. It streamlines email management and information organization, eliminating the need for manual transcription. By ensuring important emails are securely saved and shared, it enhances the team's operational productivity.
Add Gmail inbox content to Notion
Automatically sort incoming emails in Gmail by keywords and forward them to the person in charge.
This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
Automatically sort incoming emails in Gmail by keywords and forward them to the person in charge.
No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
Discover step-by-step guides for automating your work using the apps featured in this workflow!
