Move related Google Drive files when tasks in a specific Asana project are completed

■Overview

Many teams use Asana for task management and Google Drive for file management. However, manually organizing files after completing a task can be time-consuming and often leads to missed updates. This workflow automates the integration between Asana and Google Drive, automatically moving related files to a designated folder when a specific task is completed. Eliminate the hassle of organizing files manually and streamline your project management.

■Who This Template Is For

• Anyone who uses Asana and Google Drive together and finds it time-consuming to organize files after completing tasks
• Anyone who wants to prevent mistakes such as moving files to the wrong location or missing updates when handling files manually
• Anyone who wants to automate project management by integrating Asana and Google Drive

■Benefits of This Template

• Automatically move files when an Asana task is completed, reducing the time spent manually organizing files in Google Drive
• Automate the integration between Asana and Google Drive to prevent human errors such as forgetting to move files or storing them in the wrong location

■Flowbot Steps

1. First, connect Asana and Google Drive to Yoom
2. Next, select Asana as the trigger and set the action to “When a task in a specific project is completed”
3. Then, select an AI feature in Operations, set the “Extract data from text” action, and extract the ID of the file to be moved from the Asana task information
4. Finally, configure Google Drive’s “Change the folder where the file is stored” action in Operations to move the file based on the extracted information

※“Trigger”: An action that starts a flow. “Operation”: An action that processes data within a flow after the trigger starts.

■Customization Options

• In the Asana trigger settings, specify the workspace and project you want to automate
• In the Google Drive operation settings, specify the current folder where the file is stored and the destination folder

■Notes

• Connect both Asana and Google Drive to Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Note that the shortest available trigger interval varies by plan.
• Make sure to add the ID of the related Google Drive file to the Asana task.