Transcribe and summarize audio files added to Box, then add the results to an existing Google Doc

‍■Overview

Do you spend too much time manually transcribing audio from meetings and interviews and compiling it in Google Docs? This workflow automatically transcribes and summarizes audio files when they are added to Box, then appends the results to a specified Google Doc. Automate related tasks such as creating meeting minutes and eliminate the manual effort and transcription errors.

■Who This Template Is For

• Anyone who uses audio files stored in Box to create meeting minutes in Google Docs
• Teams who find manual transcription, summarization, and copying content into documents time-consuming
• Anyone who wants to automate the transcription process and speed up information sharing after meetings

■Benefits of Using This Template

• Automate everything from transcription to appending content to Google Docs when a file is added to Box, reducing the time required to create meeting minutes and more.
• Prevent human errors such as mishearing during manual transcription and copy-and-paste mistakes, helping maintain accurate information.

■How the Flowbot Works

1. First, connect Box and Google Docs to Yoom.
2. Next, select Box as the trigger and set the action to “When a file is uploaded to a folder.”
3. Then, set the Box “Download a file” action as an operation and specify the file detected by the trigger.
4. Next, set the “Transcribe” action as an operation and specify the downloaded audio file.
5. Then, set the “Summarize” action as an operation and specify the transcribed text.
6. Finally, set Google Docs’ “Append text to the end of a document” action as an operation and append the summarized text to any document.

※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.

■Customization Options

• In the Box trigger settings, select the folder to monitor for uploaded audio files.
• For Google Docs’ “Append text to the end of a document” action, select the document where you want to append the text.
• You can also customize the text to append in the Google Docs action. For example, combine fixed text such as “[Meeting Summary]” with the summary generated by the previous operation (variable).

■Notes

• Connect Box and Google Docs to Yoom.
• The AI operations for OCR and audio transcription are available only on the Team and Success plans. On the Free and Mini plans, the configured Flowbot operations will result in an error.
• Paid plans such as the Team and Success plans include a two-week free trial. During the free trial, you can use apps and AI features (operations) that are otherwise restricted.
• The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be lower than 300 MB.
• For details on the file size limits supported by triggers and individual operations, see below.
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