When you receive an email with a specific subject in Outlook, generate and send an AI-powered email response using Perplexity and ChatGPT
When you receive an email with a specific subject in Outlook, generate and send an AI-powered email response using Perplexity and ChatGPT
Launch this workflow to connect
Perplexity AI &
ChatGPT &
Microsoft Outlook
!
■Overview
Do you spend too much time and effort replying to the large volume of emails you receive every day? Crafting a response from scratch for each routine inquiry is especially inefficient. With this workflow, when Outlook receives a specific email, Perplexity and ChatGPT work together to generate the best response and send it automatically. By enabling AI-powered email response generation, this workflow helps streamline your email operations.
■Recommended for
- Customer support professionals who handle a large volume of email responses every day, such as inquiries
- Anyone who wants to automate AI-powered email response generation and improve operational efficiency
- Anyone who wants to combine multiple AI tools to achieve more accurate AI-powered email responses
■Benefits of using this template
- AI automatically generates and sends a response when a specific email is received, reducing the time spent on email handling that was previously done manually
- AI consistently generates responses with a uniform level of quality, helping prevent variations in how different team members respond and reducing reliance on individual expertise
■Flowbot steps
- First, connect Outlook, Perplexity, and ChatGPT to Yoom
- Next, select Outlook as the trigger and set the action to “When an email with a specific subject is received”
- Then, select Perplexity as an operation and configure it to collect information related to the inquiry based on the content of the received email
- Next, select ChatGPT as an operation and configure it to generate a response based on the information searched and organized by Perplexity
- Finally, set Outlook’s “Send an email” action as an operation and send an email with the generated response in the body
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts
■Customization options
■Customization options
- In the Outlook trigger settings, specify the folder ID where the emails you want to automate are stored and the keywords to include in the subject
- In the Perplexity settings, specify the model and prompt (instructions) to use for searching and summarizing relevant information
- In the ChatGPT settings, specify the model and prompt to use to adjust the tone and other aspects of the generated response
■Notes
- Connect each of Outlook, Perplexity, and ChatGPT to Yoom.
- Microsoft365 (formerly Office365) offers plans for home users and general businesses (Microsoft365 Business). If you are not subscribed to a general business plan, authentication may fail.
- To run ChatGPT (OpenAI) actions, you need an OpenAI paid API plan. (You must be able to make payments when the API is used.)
- OpenAI charges for ChatGPT API usage based on the number of tokens used during API communication. Please note that an error will occur if you are unable to make payments when using the API.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies depending on your plan.
Check Out Similar Templates!
Automatically respond to inquiry form contents using Perplexity and store the Q&A history in Notion.
The content of the inquiry form is automatically answered by Perplexity, and the Q&A history is accumulated in Notion as part of the business workflow. Since Perplexity generates responses automatically, customer service can be conducted swiftly.
Summarize the content received via email using Perplexity and notify it on Slack.
This is a business workflow that summarizes the content received via email using Perplexity and notifies it on Slack. By concisely summarizing email information and sharing it on Slack, communication within the team becomes smoother, enhancing work efficiency.
Request to create a new article in Notion, draft it in Perplexity, and reflect it in Notion.
In the workflow integrating Notion and Perplexity using Yoom, new article creation requests in Notion are drafted in Perplexity and then reflected back in Notion. This streamlines the initial stages of article creation and provides an environment for smooth content management.
Summarize the minutes added to the database using Perplexity and notify via Slack.
This is the workflow for managing meeting minutes using Yoom. When the minutes are added to the database, Perplexity automatically summarizes them and sends a notification to Slack. This facilitates quick information sharing within the team and ensures smooth business operations.
See more
About the Apps
Perplexity AI
Related apps
Templates using
Perplexity AI
Automatically respond to inquiry form contents using Perplexity and store the Q&A history in Notion.
The content of the inquiry form is automatically answered by Perplexity, and the Q&A history is accumulated in Notion as part of the business workflow. Since Perplexity generates responses automatically, customer service can be conducted swiftly.
This is a business workflow that summarizes the content received via email using Perplexity and notifies it on Slack. By concisely summarizing email information and sharing it on Slack, communication within the team becomes smoother, enhancing work efficiency.
In the workflow integrating Notion and Perplexity using Yoom, new article creation requests in Notion are drafted in Perplexity and then reflected back in Notion. This streamlines the initial stages of article creation and provides an environment for smooth content management.
ChatGPT
Related apps
Templates using
ChatGPT
Create a reply to the received email using ChatGPT and notify the specified Slack channel.
The minutes added to the database will be summarized using ChatGPT, and a notification will be sent to the specified Slack channel.
After a Google Meet meeting, create minutes using ChatGPT, translate them into multiple languages with DeepL, and share via email.
# Translated Text After a meeting on Google Meet, ChatGPT automatically creates the minutes, translates them into multiple languages using DeepL, and shares them via email. This workflow eliminates the hassle of creating minutes and handling multiple languages, thereby improving team communication efficiency.
Microsoft Outlook
Related apps
Templates using
Microsoft Outlook
This is a flow that is triggered at the end of each month to send an email in Outlook. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.
This is a business workflow that automatically adds Outlook email content as notes to HubSpot. By utilizing Yoom's API integration and AI, it reduces manual tasks and streamlines information management.
When an email is received in Outlook, create a reply with ChatGPT, save it as a draft, and send a notification
Automatically generate and save ChatGPT-powered reply drafts for incoming Outlook emails, then notify Microsoft Teams. Reduce workload, standardize reply quality, and lighten the burden on team members.
About the apps you use
Perplexity AI
In Yoom, you can integrate with Perplexity's API without any coding and perform searches through the API. For example, you can execute Perplexity searches from chat tools like Slack or Teams, or integrate with CRMs like Salesforce or HubSpot to perform Perplexity searches.
see detailsTemplates
Automatically respond to inquiry form contents using Perplexity and store the Q&A history in Notion.
The content of the inquiry form is automatically answered by Perplexity, and the Q&A history is accumulated in Notion as part of the business workflow. Since Perplexity generates responses automatically, customer service can be conducted swiftly.
Automatically respond to inquiry form contents using Perplexity and store the Q&A history in Notion.
This is a business workflow that summarizes the content received via email using Perplexity and notifies it on Slack. By concisely summarizing email information and sharing it on Slack, communication within the team becomes smoother, enhancing work efficiency.
Summarize the content received via email using Perplexity and notify it on Slack.
In the workflow integrating Notion and Perplexity using Yoom, new article creation requests in Notion are drafted in Perplexity and then reflected back in Notion. This streamlines the initial stages of article creation and provides an environment for smooth content management.
Request to create a new article in Notion, draft it in Perplexity, and reflect it in Notion.
ChatGPT
At Yoom, it is possible to automate various tasks by integrating with the ChatGPT API without any coding. For example, you can enable direct conversations with ChatGPT from chat tools like Slack or Chatwork, and easily integrate ChatGPT with other SaaS platforms without coding. ChatGPT can be utilized for various purposes such as summarizing meeting minutes, extracting text from email content, and creating product descriptions.
see detailsTemplates
Create a reply to the received email using ChatGPT and notify the specified Slack channel.
Create a reply draft for received emails using ChatGPT and notify on Slack.
The minutes added to the database will be summarized using ChatGPT, and a notification will be sent to the specified Slack channel.
Add the minutes added to the database to ChatGPT, summarize them, and notify on Slack.
After a Google Meet meeting, create minutes using ChatGPT, translate them into multiple languages with DeepL, and share via email.
# Translated Text After a meeting on Google Meet, ChatGPT automatically creates the minutes, translates them into multiple languages using DeepL, and shares them via email. This workflow eliminates the hassle of creating minutes and handling multiple languages, thereby improving team communication efficiency.
After a Google Meet meeting, create minutes using ChatGPT, translate them into multiple languages with DeepL, and share via email.
Microsoft Outlook
Yoom allows you to integrate with Outlook's API without any code, enabling the automation of email sending from Outlook. For example, you can automatically send contracts and invoices created in Outlook, or automatically reply to inquiries from input forms using Outlook.
see detailsTemplates
This is a flow that is triggered at the end of each month to send an email in Outlook. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.
Activate the flow bot at the end of each month to send an email in Outlook.
This is a business workflow that automatically adds Outlook email content as notes to HubSpot. By utilizing Yoom's API integration and AI, it reduces manual tasks and streamlines information management.
Add a note to HubSpot based on the content of an Outlook email
When an email is received in Outlook, create a reply with ChatGPT, save it as a draft, and send a notification
Automatically generate and save ChatGPT-powered reply drafts for incoming Outlook emails, then notify Microsoft Teams. Reduce workload, standardize reply quality, and lighten the burden on team members.
When an email is received in Outlook, create a reply with ChatGPT, save it as a draft, and send a notification
No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Created in a Thread
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
Flowbot operations
Search the Web (AI Summarizes)
Search for Information
Generate Text
Generate Text
Generate Text (with Image)
Generate Text (Advanced)
Generate Text (Web Search)
Generate Text from Image URL
Convert Text to Audio File
Retrieve Model List
Create Thread
Add Message to Thread
Convert Audio File to Text (File Upload)
Create an Event in My Calendar
Create a Calendar
Create an Event in a Specified User's Calendar
Get Email Attachment Information
Download Email Attachments
Flowbot triggers
There is no action.
Flowbot operations
Search the Web (AI Summarizes)Search for InformationGenerate Text
Flowbot triggers
When a Message Is Created in a Thread
Flowbot operations
Generate TextGenerate Text (with Image)Generate Text (Advanced)Generate Text (Web Search)Generate Text from Image URLConvert Text to Audio FileRetrieve Model ListCreate ThreadAdd Message to ThreadConvert Audio File to Text (File Upload)
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified GroupMore inspiration for you
Discover step-by-step guides for automating your work using the apps featured in this workflow!
