When a file is added to Google Drive, the AI worker generates an FAQ in Google Docs
When a file is added to Google Drive, the AI worker generates an FAQ in Google Docs
Launch this workflow to connect
Google Drive &
Google Docs
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■Overview
Do you spend too much time creating FAQs from materials stored in Google Drive? Even when building a Q&A system with Google Drive documents, manually updating it can lead to omissions and oversights. With this workflow, whenever new materials are added to Google Drive, AI automatically reads their contents and generates an FAQ in a Google Document, eliminating this effort.
■Who is this template for?
- Those who manually create and update internal FAQs based on materials in Google Drive
- Those who want to build a Q&A system with Google Drive documents and streamline knowledge sharing
- IT professionals considering using AI to automate document creation tasks
■Benefits of using this template
- FAQs are automatically generated when materials are added to Google Drive, reducing the time spent manually reviewing materials and creating documents
- AI standardizes the FAQ creation process, helping reduce risks such as inconsistent quality across team members and missed updates
■Flowbot steps
- First, connect Google Drive and Google Docs to Yoom
- Next, select Google Drive as the trigger and set the action to “When a new file or folder is created in a specific folder”
- Finally, select AI Worker as the operation and create a manual (instruction) for generating an FAQ based on the file contents retrieved by the trigger and adding it to a new Google Document
※“Trigger”: An action that starts the flow; “Operation”: An action that processes data within the flow after the trigger starts
■Customization options
■Customization options
- In the Google Drive trigger settings, specify the ID of the folder containing the materials to be used for FAQ generation
- In the AI Worker operation settings, you can customize the FAQ generation settings, the title of the Google Document to create, its content, and more
■Notes
- Connect Google Drive and Google Docs to Yoom separately. You also need to connect any tools (apps) used within AI Worker to My Apps.
- For basic AI Worker setup instructions, see “[AI Worker] How to configure basic settings.”
- The concurrent execution limit, maximum number of AI Workers you can create, and available AI models vary depending on your plan.
- The apps and operations available within AI Worker are subject to the same usage restrictions as Flowbot.
- AI Worker consumes tasks during test runs just as it does during production runs. For details, see “[AI Worker] How task execution counts are calculated.”
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
- AI Worker is more likely to process tasks appropriately when you provide detailed instructions. For details, see “[AI Worker] How to create instructions.”
- Files up to 300 MB can be downloaded. Depending on the app specifications, the limit may be less than 300 MB.
- For details on file size limits for triggers and individual operations, see “About file size limits.”
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
There is no action.
Flowbot operations
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