Analyze inventory data daily with AI workers, organize products that need reordering by supplier, and send notifications to Slack
Analyze inventory data daily with AI workers, organize products that need reordering by supplier, and send notifications to Slack
Launch this workflow to connect
Google Sheets &
Slack
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■Overview
Checking inventory levels and creating purchase lists for each supplier can be time-consuming and tedious. When managing a large number of products, missed checks can lead to stockouts and significant lost sales opportunities. With this workflow, AI automatically analyzes the latest inventory data stored in Google Sheets every day, organizes the products that need to be ordered by supplier, and sends a notification to Slack. This automates inventory checks and helps streamline the ordering process.
■Who Should Use This Template
- Inventory managers who spend too much time manually reviewing inventory data every day and identifying products that need to be ordered
- EC site operators who place orders with multiple suppliers and want to eliminate the effort of organizing purchase lists by supplier
- Business owners who want to build an efficient, AI-powered inventory management system to prevent lost sales caused by stockouts
■Benefits of Using This Template
- AI checks inventory levels at a set time every day, helping prevent missed checks and reduce the risk of lost sales caused by stockouts.
- AI organizes purchase information by supplier and sends it to Slack, reducing the time needed for staff to review the information and enabling faster order placement.
■Flowbot Steps
- First, connect Google Sheets and Slack to Yoom.
- Next, set up a schedule trigger to start the flow every day at 10:00 AM.
- Then, create instructions for analyzing inventory data and preparing purchase lists. Set Google Sheets' “Retrieve multiple records” action and Slack's “Send a message to a channel” action as the tools to use.
- Finally, the purchase information organized by supplier by the AI Worker is sent to the designated Slack channel.
※ “Trigger”: An action that starts a flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization Options
■Customization Options
- When configuring Google Sheets, make sure to enter the correct spreadsheet ID and sheet name where your inventory data is managed.
- When configuring the AI Worker's instructions, you can improve accuracy by adding specific criteria, such as “Treat products with an inventory level of ◯ units or fewer as items to order.”
- Set the Slack notification destination based on your workflow, such as a channel for the responsible department or your own direct messages.
■Notes
- Connect both Google Sheets and Slack to Yoom. The apps used within the AI Worker must also be connected through My Apps.
- For basic AI Worker setup, see [AI Worker] How to Configure Basic Settings.
- The number of AI Workers that can run simultaneously, the number of AI Workers you can create, and the AI models available to you vary depending on your plan.
- The apps, operations, and other features available within AI Workers are subject to the same usage limits as Flowbots.
- AI Workers consume tasks during test runs just as they do during production runs. For details, see [AI Worker] How Task Execution Counts Are Calculated.
- AI Workers are more likely to process tasks accurately when their instructions are configured in detail. For details, see [AI Worker] How to Create Instructions.
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About the Apps
Google Sheets
Related apps
Templates using
Google Sheets
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Templates using
Slack
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About the apps you use
Google Sheets
At Yoom, you can utilize the Google Sheets API without any coding. By integrating Sheets with Yoom, you can automate data entry into spreadsheets and automatically create documents based on spreadsheet templates. Additionally, you can sync spreadsheet information with Yoom's database for various applications.
see detailsTemplates
A workflow to generate invoices using Google Sheets with the information entered in the form, and send them after approval.
Once the billing information is filled out in the form, an invoice will be generated using the Google Spreadsheet invoice template. After that, it will undergo approval by the person in charge, and an email will be sent.
A workflow to generate invoices using Google Sheets with the information entered in the form, and send them after approval.
This is a flow for adding order information to WooCommerce when a row is added in Google Sheets. This flow significantly reduces manual effort and saves the time previously spent on registration, allowing you to focus on more important tasks and improving productivity.
Add order information to WooCommerce when a row is added in Google Sheets.
You can add a new tab to a Google Spreadsheet at the beginning of each month. By being able to add a new sheet to a specific Google Spreadsheet at the start of each month, you can avoid forgetting to add sheets and prevent unnecessary rework.
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Slack
Yoom allows you to utilize Slack's API without any coding. By integrating Yoom with Slack, you can freely connect various SaaS with Slack and receive all kinds of notifications on Slack. Additionally, it is possible to trigger a bot when a message is sent to Slack.
see detailsTemplates
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Add a comment to a Wrike task when a post is made in a Slack channel.
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Add inquiry content from Slack to Google Sheets
No-Code API Actions
Executable API actions
Flowbot triggers
When a Row Is Added
When a Row Is Updated
When a Message Is Posted to a Channel
When a File Is Posted to a Channel
When a Message Is Posted to a Channel (Webhook)
When a Reaction Is Added to a Message (Webhook)
When a User Is Mentioned in a Channel
When a Message Containing Specified Text Is Posted to a Channel
When the Slack App Is Mentioned (Webhook)
When Mentioned in a Channel (Multiple Users)
When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)
When a New Channel Is Created (Webhook)
When a Message Is Posted in a Thread (Webhook)
When Mentioned in a Channel (Multiple Users & User Groups)
When a Message Reaction Is Removed (Webhook)
When a Posted Message Is Updated (Webhook)
Flowbot operations
Set a Value in a Cell
Get Values
Clear Values
Create a New Spreadsheet
Copy a Sheet (Tab)
Add a New Sheet (Tab)
Delete Sheet (Tab)
Replace Values
Update Sheet Name
Delete Rows
Get Spreadsheet Info
Get Sheet Names
Apply a Formula to a Range
Enter Values in a Range
Embed an Image in a Cell
Sort by Specific Column
Hide a Sheet
Add a Note to the Specified Cells
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd Rows
Flowbot triggers
When a Message Is Posted to a ChannelWhen a File Is Posted to a ChannelWhen a Message Is Posted to a Channel (Webhook)When a Reaction Is Added to a Message (Webhook)When a User Is Mentioned in a ChannelWhen a Message Containing Specified Text Is Posted to a ChannelWhen the Slack App Is Mentioned (Webhook)When Mentioned in a Channel (Multiple Users)When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)When a New Channel Is Created (Webhook)When a Message Is Posted in a Thread (Webhook)When Mentioned in a Channel (Multiple Users & User Groups)When a Message Reaction Is Removed (Webhook)When a Posted Message Is Updated (Webhook)
Flowbot operations
Send Message to ChannelSend Direct MessageGet Member IDs in a ChannelCreate ChannelInvite Members to ChannelGet User Group ListPost Message to ThreadArchive ChannelGet Messages in a ThreadList Public ChannelsRemove a Member from a Private ChannelFind User by Email AddressGet User InfoGet a Specific MessageGet Message LinkDelete MessageGet Users in a User GroupGet Reactions for a MessageCreate a User GroupList Channel MessagesSend a Message to a Channel with AttachmentsList Rows in a ListCreate ListUpdate ListGet a Specific List RowRemove List AccessMore inspiration for you
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