When it comes to gathering reliable and accurate information, we usually go to search engines like Google. This time, we’ll explore how to reduce manual search tasks by integrating Notion with Google Search, automatically searching and summarizing the search results.
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🌐 Connect with apps like Notion, Google Search, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
This is a flow to search Google with company information registered in Notion, summarize the obtained snippets with AI, and add information to the database.
🚀 How to Automate Google Search and Data Summarization with Notion Integration
Let's walk through how to set up a flow that automatically searches Google with Notion’s company data, summarizes results using AI, and adds the information to the Notion database..
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Notion and Google
If you don’t have a Yoom account yet, register now from thisregistration form!
Step 1: Integrate Notion with Yoom
After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".
Connect with Notion
Search for "Notion" from the app list and select it.
First, prepare a Notion database to save the summarized information. For this example, we’ve created a database in Notion like below.
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Log in with your Notion account. When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database and click "Allowing Access".
Now your Notion is connected :)
Connect with Google
Same as before, go to "My Apps" from the left side menu and click "+ Add". Search for "Google Search" from the app list and select it.
Click "Sign in with Google."
Select the Google account to link with Yoom.
Then click “Continue”.
Now your Google account is connected :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Use Google search to find company information registered in Notion, summarize the obtained snippets using AI, and add the information to the database.
This is a flow to search Google with company information registered in Notion, summarize the obtained snippets with AI, and add information to the database.
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Step 3: Set Up Notion Trigger Settings
Click on "When a page is created or updated" with the Notion icon.
On the following page, check if the account information is correct. If everything looks good, proceed to the next step.
Set your trigger interval (how often you want Yoom to check Notion for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Once you've configured the settings, click the "Test" button at the bottom of the screen. If "TestSuccessful" appears, the setup is complete. Be sure to save your settings.
Step 4: Google Search
Let’s set up the next action. Click on the Google action item.
On the following page, check if the account information is correct. If everything looks good, proceed to the next step.
Copy the Search Engine ID you obtained and paste it into the designated box. The search engine ID can be created at Programmable Search Engine.
The search query has already been pre-configured so that it will use the “Page Title” from Notion’s retrieved data in the previous step.
📚 Reference: For more details on retrieved values and how to set them up, see theguide here.
Click the “Test” button to check if everything is working.If "TestSuccessful" appears, simply click “Save” to finalize the setup.
Step 5: Summarize
Next, let’s set up to automatically summarize the content.
Click "Summarize".
Let’s review and adjust the settings. Fill in the required fields. Most of the settings are already configured.
If you need to adjust the number of characters for summarization, make the necessary changes accordingly.
Scroll down to the section where you can define the summarization conditions. If you'd like to customize the summarization prompt, you can input specific instructions like:
“Include the company’s founding date if available.”
“If the number of years the current president has been in office is known, please include it.”
Once all necessary settings are complete, click the “Test” button. If the test is successful, click “Save” to proceed.
⚠️ Note: Since the summary is AI-generated, it may not always match the exact number of characters you specify. It could be shorter than specified.
Step 6: Update Record in Notion
Click on the Notion action item.
Enter the Database ID from the displayed options. Select the database where you want to add the summarized content.
First, let’s set the conditions to find records to update.
Setting it as shown in the image below will only update the records where the “companyname” is not empty on the specified Notion page.
Records where the "Company Name" field is not empty will be updated.
Then, let’s define new values to update. The fields displayed will depend on the fields your Notion database has.
For this case, we want to update the “SearchResults” field. To add the summarized content here, simply click inside the box select from the displayed options. For this example, we select “Summary Results” generated in the previous step.
Once set, click “Test”. If the test succeeds, the summarized content should get updated to your specified Notion database.
Make sure you hit “Save”.
Step 7: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow!
That’s it! 🎉 The Flowbot is now complete!
💡 Other Automation Examples Using Notion and Google Search
By using Notion and Google Search, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
Use the keywords added to Notion to search for company information on Google, summarize the search results, and update Notion.
Google Search with Registered Company Information and AI Summary
Search for company information registered in GENIEE SFA/CRM on Google, summarize the obtained snippets using AI, and add records to a Google Spreadsheet.
This is a flow to search Google with company information registered in GENIEE SFA/CRM, summarize the obtained snippets with AI, and add records to Google Sheets.
This is a flow to search Google with company information registered in Zoho CRM and update prospect information by AI summarizing obtained snippets, etc.
■Overview After compiling meeting minutes in Notion, are you manually copying and pasting the key points to share them on Discord? This work is time-consuming and may lead to omissions when sharing important information. By leveraging this workflow, registering minutes in a Notion database acts as a trigger for AI to automatically summarize the content and notify a specified Discord channel, making streamlining and efficiency of information sharing possible.
■Recommended for ・Those who use Notion and Discord and find sharing minutes to be laborious ・Project managers who want to smoothly share decisions and key points from meetings with the entire team ・Those who want to use AI to automate routine tasks and focus on their core work
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please take note. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, the operations set in the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview The 'Organize and summarize meeting minutes created in Notion with Gemini' workflow is an automated process to streamline the creation and sharing of meeting minutes after meetings. Gemini efficiently organizes and summarizes the detailed meeting information recorded in Notion and automatically updates it with the latest information.
■Who should use this template: - Team leaders or project managers managing meeting minutes in Notion - Those who want to quickly organize and summarize meeting minutes - Members of companies or organizations aiming to improve information sharing efficiency - Those who want to smoothly carry out follow-ups and information transmission after meetings - Business personnel who spend time updating meeting minutes manually - Those who want to focus on other important tasks by reducing effort through automation - Those using Notion and Gemini but facing challenges with integration - Those who want to strengthen integration with an easy-to-set-up workflow
■Notes - Please connect Notion and Gemini respectively with Yoom. - By using triggers with Chrome extensions, you can directly activate triggers from within Notion. - Please refer to the following for the trigger setup method using Chrome extensions. https://intercom.help/yoom/ja/articles/8831921
■Overview The "Organize and summarize meeting minutes created in Notion using ChatGPT" flow is a business workflow to streamline the creation and management of meeting minutes. It reduces the burden of creating meeting minutes and enables efficient information sharing.
■Who we recommend this template for: ・Those who manage meeting minutes in Notion but find it time-consuming to organize and summarize them. ・Those who find it challenging to manually organize detailed meeting minutes each time. ・Team leaders and project managers who want to share meeting content in an easy-to-understand manner. ・Those who want to smoothly share minutes and make decisions. ・Executives and managers who want to efficiently manage and update the content of minutes. ・Those who want to streamline regular meeting minute creation tasks. ・Those who want to automate tasks using AI and spend time on other important tasks. ・Those who want to focus on creative tasks.
■Precautions ・Please link Notion and ChatGPT with Yoom. ・By using the trigger with the Chrome extension, you can start the trigger directly from Notion. ・Please refer to the following for the setting method of the trigger using the Chrome extension. https://intercom.help/yoom/ja/articles/8831921
■Description The "Use AI to organize, summarize, and update meeting minutes created in Notion" flow is a business workflow that streamlines the management of meeting minutes after meetings. Yoom's AI function automatically organizes and summarizes the meeting minutes entered into Notion and updates them to the latest state. This allows you to maintain high-quality meeting minutes without hassle and facilitate smooth information sharing across the team.
■Recommended for: ・Team leaders who manage meeting minutes using Notion but find organizing and summarizing time-consuming ・Project managers who want to efficiently share the contents of meeting minutes and facilitate smooth information sharing across the entire team ・Executives and administrative personnel who want to automate the creation of meeting minutes after meetings to improve business productivity
■Notes: ・Please connect Notion with Yoom. ・By using the trigger with the Chrome extension, you can directly activate triggers from Notion. ・Please refer to the following for information on setting up the trigger using the Chrome extension: https://intercom.help/yoom/ja/articles/8831921
■Overview The workflow 'Retrieve customer information from Notion at a specified date and time and send regular emails with Outlook' streamlines routine tasks. Reducing manual operations decreases the risk of human error.
■Recommended for ・Those managing customer information using Notion ・Those who need to send regular emails based on customer information but find manual operations cumbersome ・Those who want to quickly retrieve customer information and ensure smooth communication ・Companies using Outlook as an internal tool ・Those who want to conduct regular customer interactions and follow-ups quickly using Outlook ・Those who send emails manually each time and experience mistakes or forgetfulness
■Notes ・Please integrate both Notion and Outlook with Yoom. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan.
■Overview This is a flow to retrieve customer information from Notion at a specified date and time and send a template email via Gmail. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Sales or customer support personnel at companies managing customer information with Notion ・Those who find it burdensome to send regular follow-up emails to customers ・Corporate sales representatives or assistants who need to send reminder emails to customers according to contract renewal times or deadlines ・Those who want to send notifications such as coupons to multiple customers meeting certain conditions on a scheduled basis
■Notes ・Please integrate Notion and Gmail with Yoom. ・The operation between "repeating the same process" is a feature available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations or data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
👏 Benefits of Integrating Notion with Google Search
Benefit 1. Improved Work Efficiency
Research can be a time-consuming process. For example, if you were searching for a company, you might search for a company's name on Google, find its official website, and then manually add the details to Notion. On top of that, summarizing the search to fit the Notion database adds another layer of complexity.
By automating this entire process, from searching Google to summarizing and updating the information in Notion, you can significantly cut down on manual effort. This streamlined workflow allows you to save time, giving you more space to focus on other high-priority tasks, ultimately improving work efficiency.
Benefit 2. Enhanced Data Accuracy and Analytical Power
Automating the summarization of search results from Google reduces the need for manual entry, which in turn minimizes the risk of human error. Additionally, by setting specific prompts for summarization, you can ensure consistency in the data added to Notion.
For example, if you were searching for companies, this consistent data entry helps improve the quality of your analyses, making it easier to track trends, compare information, and derive insights with a higher degree of accuracy. Being able to maintain a uniform standard across all data entries also improves long-term decision-making processes.
📖 Summary
By integrating Notion with Google Search, you can save time on your research, summarizing, and entering data, leading to improved work efficiency. Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
After working as a manager at a general store, I began working from home as an SEO writer. Later, I entered into a freelance contract with a marketing startup for about five years. Surrounded by University of Tokyo students, I spent my days learning various business terminologies and how to use SaaS tools. During my time as a store manager, I was often overwhelmed by administrative tasks such as sales and inventory management, personnel management, and ordering, which frequently prevented me from engaging with customers and caused me to miss sales opportunities. Even during my freelance work, I found myself bogged down with repetitive tasks like data entry and often thought, "Can't these monotonous tasks be automated?" Therefore, I strongly resonate with Yoom's vision!
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