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When it comes to gathering reliable and accurate information, we usually go to search engines like Google. This time, we’ll explore how to reduce manual search tasks by integrating Notion with Google Search, automatically searching and summarizing the search results.
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In this guide, you'll learn the step-by-step process of how to use Yoom to automatically add summarized search results in Notion using AI.
Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
This flow involves searching Google with company information registered in Notion, summarizing the obtained snippets using AI, and adding the information to the database.
■Recommended for
1. Those who want to retrieve information through Google search
・Sales assistants conducting competitor analysis
・Sales representatives who want to utilize market research for their approach
2. Companies using Notion as a centralized information management platform
・Business personnel managing project tasks
・Administrative staff utilizing databases for information visualization
■Benefits of using this template
Notion is an effective tool for aggregating various information and visualizing data.
However, researching on Google every time a company is registered in Notion can negatively impact the productivity of the entire team.
This flow is effective for those who want to automate routine tasks and increase productivity.
By automatically searching and summarizing company names registered in Notion on Google, it eliminates the time-consuming summarization work.
Additionally, it inputs the created content into Notion, facilitating smooth information sharing within the team.
■Notes
・Please integrate Yoom with both Google Search and Notion.
・By combining multiple keywords during the search, it is possible to obtain relatively accurate information.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Let's walk through how to set up a flow that automatically searches Google with Notion’s company data, summarizes results using AI, and adds the information to the Notion database..
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".
Search for "Notion" from the app list and select it.
First, prepare a Notion database to save the summarized information. For this example, we’ve created a database in Notion like below.
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Log in with your Notion account. When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database and click "Allowing Access".
Now your Notion is connected :)
Connect with Google
Same as before, go to "My Apps" from the left side menu and click "+ Add". Search for "Google Search" from the app list and select it.
Click "Sign in with Google."
Select the Google account to link with Yoom.
Then click “Continue”.
Now your Google account is connected :)
Click the "Try It" button to copy the pre-built template into your project.
■Overview
This flow involves searching Google with company information registered in Notion, summarizing the obtained snippets using AI, and adding the information to the database.
■Recommended for
1. Those who want to retrieve information through Google search
・Sales assistants conducting competitor analysis
・Sales representatives who want to utilize market research for their approach
2. Companies using Notion as a centralized information management platform
・Business personnel managing project tasks
・Administrative staff utilizing databases for information visualization
■Benefits of using this template
Notion is an effective tool for aggregating various information and visualizing data.
However, researching on Google every time a company is registered in Notion can negatively impact the productivity of the entire team.
This flow is effective for those who want to automate routine tasks and increase productivity.
By automatically searching and summarizing company names registered in Notion on Google, it eliminates the time-consuming summarization work.
Additionally, it inputs the created content into Notion, facilitating smooth information sharing within the team.
■Notes
・Please integrate Yoom with both Google Search and Notion.
・By combining multiple keywords during the search, it is possible to obtain relatively accurate information.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Click "Try this template".
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Click on "When a page is created or updated" with the Notion icon.
On the following page, check if the account information is correct. If everything looks good, proceed to the next step.
Set your trigger interval (how often you want Yoom to check Notion for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Once you've configured the settings, click the "Test" button at the bottom of the screen. If "TestSuccessful" appears, the setup is complete. Be sure to save your settings.
Let’s set up the next action. Click on the Google action item.
On the following page, check if the account information is correct. If everything looks good, proceed to the next step.
Copy the Search Engine ID you obtained and paste it into the designated box. The search engine ID can be created at Programmable Search Engine.
The search query has already been pre-configured so that it will use the “Page Title” from Notion’s retrieved data in the previous step.
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Click the “Test” button to check if everything is working.If "Test Successful" appears, simply click “Save” to finalize the setup.
Next, let’s set up to automatically summarize the content.
Click "Summarize".
Let’s review and adjust the settings.
Fill in the required fields. Most of the settings are already configured.
If you need to adjust the number of characters for summarization, make the necessary changes accordingly.
Scroll down to the section where you can define the summarization conditions. If you'd like to customize the summarization prompt, you can input specific instructions like:
Once all necessary settings are complete, click the “Test” button.
If the test is successful, click “Save” to proceed.
⚠️ Note: Since the summary is AI-generated, it may not always match the exact number of characters you specify. It could be shorter than specified.
Click on the Notion action item.
Enter the Database ID from the displayed options. Select the database where you want to add the summarized content.
First, let’s set the conditions to find records to update.
Setting it as shown in the image below will only update the records where the “company name” is not empty on the specified Notion page.
Records where the "Company Name" field is not empty will be updated.
Then, let’s define new values to update.
The fields displayed will depend on the fields your Notion database has.
For this case, we want to update the “Search Results” field. To add the summarized content here, simply click inside the box select from the displayed options. For this example, we select “Summary Results” generated in the previous step.
Once set, click “Test”. If the test succeeds, the summarized content should get updated to your specified Notion database.
Make sure you hit “Save”.
Toggle the "Trigger On" button to activate your flow!
That’s it! 🎉 The Flowbot is now complete!
By using Notion and Google Search, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
■Overview
This flow involves searching for company information on Google using keywords added to Notion, summarizing the search results, and updating Notion.
■Recommended for
1. People who use Notion regularly
・Those who accumulate company information in Notion and use it for work
2. People who use Google search for information gathering
・Those who frequently use Google search in their work
■Benefits of using this template
Google search provides highly relevant results for keywords, making information gathering more efficient.
However, when searching for company information such as sales or securities reports, multiple searches and keyword entries may be necessary, which you might want to streamline.
This template allows for automatic Google searches and updates summarized results in Notion when keywords are added, eliminating the need for manual Google searches.
This streamlines the collection of company information, facilitating smooth information management and analysis tasks.
■Notes
・Please integrate Yoom with both Notion and Google search.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・When searching, combining multiple keywords can help obtain relatively accurate information.
■Overview
This is a flow where company information is searched on Google using keywords added to Airtable, and the search results are summarized and updated in Airtable.
■Recommended for
1. Those managing databases with Airtable
・Those responsible for accumulating and managing company information in Airtable
2. Those using Google search for work
・Those who frequently use Google search for research and analysis tasks
■Benefits of using this template
Google search is useful for gathering information, but it can take time to obtain the desired information due to the vast number of search results displayed.
Additionally, when acquiring company overviews or corporate information, you may find it cumbersome to navigate through multiple pages.
This template allows for automatic Google searches and updates summarized results in Airtable when keywords are added, thus streamlining the information gathering process.
By reducing the time spent on Google searches, you can proceed with your tasks seamlessly.
■Notes
・Please integrate Yoom with both Airtable and Google search.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・When searching, combining multiple keywords can help obtain relatively accurate information.
■Overview
This flow involves searching Google with company information registered in GENIEE SFA/CRM, summarizing the obtained snippets using AI, and adding records to a Google Spreadsheet.
■Recommended for
1. Those who want to retrieve information via Google search
・Project managers who want to obtain industry information
・Sales representatives who want to gather information on client companies for approach utilization
2. Companies utilizing GENIEE SFA/CRM
・Sales managers who manage the progress of sales activities
・Sales assistants who use it for centralized customer data management
■Benefits of using this template
GENIEE SFA/CRM is an effective tool for task management of projects and visualizing progress status.
However, manually searching Google for company information registered in GENIEE SFA/CRM can hinder focus on other tasks.
This flow is effective for those who do not want to spend time on tasks that can be automated.
Once a company is registered in GENIEE SFA/CRM, it automatically performs a Google search and summarizes it with AI, eliminating the need for manual work.
■Precautions
・Please integrate Google Search, GENIEE SFA/CRM, and Google Spreadsheet with Yoom.
・By combining multiple keywords during the search, it is possible to obtain relatively accurate information.
・AI operations are available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operation of the configured flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This flow involves searching Google with company information registered in Salesforce, summarizing the obtained snippets using AI, and updating the records.
■Recommended for
1. Those who want to retrieve information through Google search
・Sales assistants researching information on competitor companies
・Sales representatives who want to gather information on client companies to use in their approach
2. Companies managing deals with Salesforce
・Those who register the status of each project and share it with the team
・Executives or sales managers who check all internal projects
■Benefits of using this template
Salesforce allows for detailed information registration and is an effective tool for facilitating sales activities.
However, manually researching companies registered in Salesforce via Google search increases the risk of human error.
This flow is effective for those who want to minimize mistakes.
By automating the completion of information registration, it prevents human error from manual input and maintains the accuracy of the information.
■Notes
・Please integrate Yoom with both Google search and Salesforce.
・When searching, combining multiple keywords can help obtain relatively accurate information.
・Salesforce and AI operations are apps and features available only with the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the set flow bot operations will result in data connect errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps and AI features (operations) that are subject to restrictions.
■Overview
This flow involves searching Google with company information registered in Zoho CRM, summarizing the obtained snippets using AI, and updating the prospect information.
■Recommended for
1. Those who want to retrieve information via Google search
・Project managers conducting industry research
・Sales representatives gathering information on client companies for outreach
2. Companies managing transactions using Zoho CRM
・Administrative staff using it for customer management
・Sales directors using it to track project progress
■Benefits of using this template
Zoho CRM is a tool that can be used to centrally manage customer information and visualize data.
However, manually searching Google for companies registered in Zoho CRM can take away time from tasks that require more focus.
This flow is effective for those looking to streamline operations and accelerate project progress.
Once a company is registered in Zoho CRM, it automatically performs a Google search and summarizes the information using AI, reducing the time spent on manual tasks.
■Notes
・Please integrate Yoom with both Google Search and Zoho CRM.
・When searching, combining multiple keywords can help obtain relatively accurate information.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
■Overview
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them on Discord.
■Recommended for
1. Persons responsible for creating and managing meeting minutes in Notion
・Those who want to streamline information sharing with team members by avoiding the hassle of reading the full minutes
2. Meeting participants and stakeholders
・Those who want to save time reading lengthy meeting minutes
■Benefits of using this template
Notion is a very useful tool for team information sharing and project management, but checking detailed long-form content like meeting minutes every time can be a waste of time and effort.
By implementing this flow, the contents of the meeting minutes registered in the Notion database are summarized and automatically notified on Discord, allowing team members to instantly check and understand the important points without reading the entire minutes, leading to improved operations.
■Notes
・Please link Notion and Discord with each other.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them to Google Chat.
■Recommended for
1. Persons responsible for creating and managing meeting minutes in Notion
・Those who want to share summarized information in Google Chat after creating meeting minutes
2. Meeting participants and stakeholders
・Those who want to check only the key points of the meeting minutes in Google Chat after the meeting
■Benefits of using this template
Notion is a very useful tool for team information sharing and project management, but checking detailed long-form content like meeting minutes every time can be a waste of time and effort.
By implementing this flow, team members can instantly grasp important points without reading the entire meeting minutes, leading to improved productivity. Additionally, automatic notifications to Google Chat encourage discussions and questions about the contents of the meeting minutes, contributing to enhanced communication within the team.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・AI operations are features available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations of the configured flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
■Overview
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies Microsoft Teams.
■Recommended for
1. Personnel responsible for creating and managing meeting minutes in Notion
・Those who want to centralize information sharing by linking Notion with Microsoft Teams
2. Meeting participants and stakeholders
・Those who do not want to miss important decisions and tasks through Microsoft Teams notifications
■Benefits of using this template
Notion is a very convenient tool for organizing information, but checking the meeting minutes registered in the database each time is cumbersome and there is a possibility of missing important information.
By utilizing this flow, once the meeting minutes are registered in the Notion database, the contents are automatically summarized and notified to Microsoft Teams, eliminating the hassle of checking the minutes and promoting efficient information sharing and prompt decision-making.
■Notes
・Please link each of Notion and Microsoft Teams with Yoom.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you have set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
■Overview
The workflow of "Organizing and summarizing meeting minutes created in Notion with Gemini and updating them" is an automated process that streamlines the creation and sharing of meeting minutes after meetings.
Gemini efficiently organizes and summarizes the detailed meeting content recorded in Notion, allowing for automatic updates with the latest information.
■Recommended for
■Benefits of using this template
It eliminates the need for manual organization and summarization tasks in Notion, reducing work time.
With the automatic updating of meeting minutes in Notion, it is possible to share the latest minutes with the entire team at all times.
It contributes to the efficiency of tasks related to creating meeting minutes, allowing you to focus on other important tasks.
■Overview
The flow of "Organizing, summarizing, and updating meeting minutes created in Notion with ChatGPT" is a business workflow that streamlines the creation and management of meeting minutes.
It reduces the burden of creating minutes and enables efficient information sharing.
■Recommended for those who
■Benefits of using this template
By automating the organization and summarization of meeting minutes, you can reduce the time spent on manual tasks.
Since the updating of minutes is completed within Notion, information is no longer dispersed, making it easy to verify.
Additionally, ChatGPT's summarization prevents the omission of important points and allows for efficient organization of the content of the minutes.
■Overview
The flow of "Organizing, summarizing, and updating meeting minutes created in Notion using AI" is a business workflow that streamlines the management of meeting minutes after meetings.
The AI function of Yoom automatically organizes and summarizes the meeting minutes entered in Notion and updates them to the latest state.
This allows you to maintain high-quality meeting minutes without hassle and facilitates smooth information sharing across the team.
■Recommended for
■Benefits of using this template
This flow automates the organization and summarization of meeting minutes, contributing to a reduction in work hours.
By utilizing AI, the accuracy of summaries is improved, making it easier to confirm important information.
Additionally, integration with Notion allows the team to always share the latest meeting minutes.
■Overview
The workflow of "Retrieving customer information from Notion at a specified date and time to send regular emails via Outlook" streamlines routine tasks.
Reducing manual operations also minimizes the risk of human error.
■Recommended for
■Benefits of using this template
By utilizing the automation flow between Notion and Outlook, you can smoothly retrieve customer information and send emails.
This enables quick responses to customers.
Quick responses can improve customer satisfaction and strengthen business relationships.
Additionally, as the daily workload is reduced, you will have more time to focus on other important tasks.
Implementing this flow can enhance operational efficiency and contribute to improving the productivity of the entire team.
Furthermore, manual input errors are reduced, allowing for accurate customer information management.
■Overview
This flow retrieves customer information from Notion at a specified date and time and sends a template email via Gmail.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
By implementing this flow, template emails in Gmail will be automatically sent based on customer information managed in Notion and according to the specified schedule.
Automations include sending reminders based on contract renewal dates or deadlines, sending birthday greetings or coupons to individual customers, and campaign announcements based on purchased products or purchase frequency.
Manual information retrieval and email creation/sending are no longer necessary, preventing errors in recipient addresses and missed sends.
Additionally, using templated emails allows for consistent quality communication.
Research can be a time-consuming process. For example, if you were searching for a company, you might search for a company's name on Google, find its official website, and then manually add the details to Notion. On top of that, summarizing the search to fit the Notion database adds another layer of complexity.
By automating this entire process, from searching Google to summarizing and updating the information in Notion, you can significantly cut down on manual effort. This streamlined workflow allows you to save time, giving you more space to focus on other high-priority tasks, ultimately improving work efficiency.
Automating the summarization of search results from Google reduces the need for manual entry, which in turn minimizes the risk of human error. Additionally, by setting specific prompts for summarization, you can ensure consistency in the data added to Notion.
For example, if you were searching for companies, this consistent data entry helps improve the quality of your analyses, making it easier to track trends, compare information, and derive insights with a higher degree of accuracy. Being able to maintain a uniform standard across all data entries also improves long-term decision-making processes.
By integrating Notion with Google Search, you can save time on your research, summarizing, and entering data, leading to improved work efficiency. Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
