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Do you feel overwhelmed by the number of files you have to organize?
By integrating Google Drive with ChatGPT, you can automate tasks like extracting text from images and PDF files uploaded to your Google Drive, summarizing, and adding it to your Google Docs. If required, you can even have ChatGPT translate the text and save it as a new document.
In this article, we will show you the powerful capabilities of Google Drive ChatGPT integration and provide step-by-step instructions on how to set it up.
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In this guide, you'll learn the <span class="mark-yellow">step-by-step process of how to use Yoom to create a Flowbot that automatically summarizes files uploaded to Google Drive using ChatGPT and saves it to Google Docs</span>.
Yoom offers ready-made templates to automatically summarize uploaded files.
We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
By integrating Google Drive with ChatGPT, you can automate tasks such as organizing and sharing information. This helps with keeping records efficiently, eliminating language barriers, and improving file management.
Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
This flow extracts text from image files or PDF files uploaded to Google Drive, summarizes the content with ChatGPT, and appends it to a Google Document.
Perfect for those looking to organize photos, contracts, and other documents quickly through text conversion, making it easier to search and create reports later.
This flow automatically extracts text from images or PDF files in Google Drive, translates it using ChatGPT, and creates new Google Docs with the translated content.
Recommended for handling multilingual materials or communicating with international teams. The translation results are saved as a new document, simplifying file management and organization.
This flow utilizes ChatGPT to analyze image and PDF files in Google Drive, automatically classifying them and moving them to the corresponding folders.
Recommended for organizing site photos, scanned documents, and handwritten notes to ensure you no longer have to manually sort files.
Let's walk through how to set up a Flowbot that <span class="mark-yellow">automatically summarizes extracted text from uploaded files on Google Drive using ChatGPT and records them in Google Docs</span>.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visit OpenAI API Pricing.
Let’s start with registering Google Drive, ChatGPT, and Google Docs in Yoom.
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Let's start by integrating Google Drive.
Search for Google Drive in the app list and select it.
Click "Sign in with Google".
Select your Google account and sign in.
Click "Continue".
Click "Continue".
Return to the "My Apps" screen, and if Google Drive is added, the integration is complete.
Next, let's integrate ChatGPT.
After clicking "+ Add" in "My Apps", search for ChatGPT and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, you need to create and obtain the API Secret key.
First, log in to the OpenAI API platform.
Then click the gear icon at the top right → API Keys in the left menu → Create new secret key at the top right in order.
Set each item and create the Secret key.
Copy the displayed Secret key and save it in a secure location.
<span class="mark-yellow">‼️ Once you leave this screen, you will not be able to view the key again!</span>
Paste it into the Access Token field, and click "Add".
Then you should see ChatGPT added to your My Apps :)
Finally, let's integrate Google Docs.
Search for Google Docs and select it.
Click "Sign in with Google".
Proceed with the same steps as Google Drive.
Return to the "My Apps" screen, and if Google Docs is added, the integration is complete.
Click the "Try It" button to copy the pre-built template into your project.
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Click on "When a new file or folder is created in a specific folder".
Give your trigger a title (optional).
Review the content and click "Next."
Set your trigger interval (frequency of sync) of how frequently Yoom checks Google Drive for updates. It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Select the Folder ID from the displayed options.
Click "Test".
☝️ Note: The test will fail if no new files were created in the specified time frame. Since this flow involves PDF and image files, make sure to upload one of these file types to the target folder for testing.
When the test is successful, you will see the latest file information in the “Retrieved Value”.
Check if they are correct, and hit "Save".
Now let’s set up an action to download the file.
Click "Download File."
Give your action a title (optional). Review the content and click "Next."
The file ID obtained in Step 3 is set by default.
Click "Test" to download the file.
When the "Test Successful" result is displayed, the downloaded file will be added to the "Retrieved data."
☝️ Note: The file name here is set as “Untitled” by default, but there’s no problem :)
Check that the retrieved data is correct and hit "Save".
Let’s set up an action to extract text from the downloaded file.
Click "Read Text from Image/PDF".
The "Read Text from Any PDF/Image File" action adjusts the number of tasks based on the character count. You can choose from 40,000 characters (5 tasks), 8,000 characters (10 tasks), or 12,000 characters (15 tasks). The default setting is 12,000 characters.
⚠️ Note: Yoom's OCR function may not read data accurately if it exceeds the specified character count or if the text is too small. It’s recommended to stay below the maximum character count and ensure the text size is large enough for accurate reading.
Click "Next."
By default, the file attachment is set to the file downloaded in step 4.
Set "Items to Extract" to "Written Text" to extract all text from the file. To extract specific sections, choose options like “Title”, “Deadline”, or “Remarks”.
Select the AI you want to use from the dropdown.
Click "Test".
When the test is successful, the extracted text will be added to the “Retrieved Value”.
If there are no issues with the retrieved value, click "Save".
Let’s set up an action to summarize the extracted text.
Give your action a title (optional). Review the content and click "Next."
Select the text you want to summarize.
By default, it is set to summarize the text retrieved in step 5.
But you can change it if needed.
You can also rewrite the instructions if needed.
There are other small settings that you can set up.
Click "Test".
When the test is successful, the summarized results get added to the “Retrieved Data”.
If there are no issues, click "Save".
Finally, let’s add the summarized text to Google Docs. Click "Append Text to End".
Give your action a title (optional). Review the content and click "Next."
Set the Document ID (where you want to add the summary text).
You can select the retrieved values from previous actions when you click the input field.
Click "Test".
When the test is successful, check that the generated summary is updated in the specified document.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That's it! Your Flowbot is ready :)
You can also go the other way around, send ChatGPT data to Google Drive.
Automatically extract key points from the emails you receive by using ChatGPT to summarize important information, then save to Google Drive. Perfect for those who want to easily search through inquiry histories and create reports, all while reducing the risk of missed responses.
Automatically generate new ideas and save them directly to Google Drive to prepare drafts for brainstorming sessions or proposals, without spending much time. Perfect for expanding your creative workflows by automating both information processing and creative tasks.
You can try out more automations by utilizing Google Drive and ChatGPT with Yoom. Here are some more examples you can explore for your next automation!
Google Drive can be utilized for more than just file storage. Integrating it with other platforms like sales management tools, forms, emails, and contracts, you can automate data transfer, file organization, access management, and more.
You can easily automate tasks that were previously done manually, like handling emails, creating meeting minutes, classifying inquiries, and drafting content, by integrating with ChatGPT.
By integrating Google Drive with ChatGPT, you can easily automate many tasks like file summarization, document translation, and folder organization. In this guide, we focused on how to automate file summarization, a task that’s often time-consuming and repetitive. <span class="mark-yellow">With ChatGPT processing your files, you can save time, improve accuracy, and keep your records organized without much effort</span> :)
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
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