Do you feel overwhelmed by the number of files you have to organize?
By integrating Google Drive with ChatGPT, you can automate tasks like extracting text from images and PDF files uploaded to your Google Drive, summarizing, and adding it to your Google Docs. If required, you can even have ChatGPT translate the text and save it as a new document.
In this article, we will show you the powerful capabilities of Google Drive ChatGPT integration and provide step-by-step instructions on how to set it up.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like ChatGPT, Google Docs, and Google Drive.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically summarizes files uploaded to Google Drive using ChatGPT and saves it to Google Docs.
✔️ For Those Who Want to Try It Now
Yoom offers ready-made templates to automatically summarize uploaded files.
We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
When an image file is added to Google Drive, summarize it with ChatGPT and save the result in a document.
■Overview The flow 'Summarize When an Image File is Added to Google Drive and Save the Result to a Document' is a business workflow that realizes efficient management of image data and information sharing. When a new image is uploaded to Google Drive, ChatGPT automatically summarizes the content and saves the summary result to a specified document. This simplifies the organization and access to image information, improving operational efficiency.
■Recommended for ・Those who manage a large number of image files in Google Drive and find it time-consuming to understand their content ・Business people who want to automate information organization and summarization using ChatGPT ・Team leaders or managers spending a lot of time on summarizing image data ・IT personnel in companies wanting to promote automation of business workflows to improve operational efficiency
■Notes ・Please link each of Google Drive, ChatGPT, and Google Docs with Yoom. ・To execute actions using ChatGPT (OpenAI), a subscription to OpenAI's paid API plan is required. (being able to pay when the API is used) https://openai.com/ja-JP/api/pricing/ ・The API use of ChatGPT is provided by OpenAI on a paid basis, and it is a pay-as-you-go system through tokens during API communication. Therefore, please be aware that an error will occur if you are unable to make a payment during API use.
🙌 What You Can Do by Integrating Google Drive and ChatGPT
By integrating Google Drive with ChatGPT, you can automate tasks such as organizing and sharing information. This helps with keeping records efficiently, eliminating language barriers, and improving file management.
Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
Summarize Image Files Added to Google Drive with ChatGPT and Save the Results in a Document
This flow extracts text from image files or PDF files uploaded to Google Drive, summarizes the content with ChatGPT, and appends it to a Google Document.
Perfect for those looking to organize photos, contracts, and other documents quickly through text conversion, making it easier to search and create reports later.
When an image file is added to Google Drive, summarize it with ChatGPT and save the result in a document.
■Overview The flow 'Summarize When an Image File is Added to Google Drive and Save the Result to a Document' is a business workflow that realizes efficient management of image data and information sharing. When a new image is uploaded to Google Drive, ChatGPT automatically summarizes the content and saves the summary result to a specified document. This simplifies the organization and access to image information, improving operational efficiency.
■Recommended for ・Those who manage a large number of image files in Google Drive and find it time-consuming to understand their content ・Business people who want to automate information organization and summarization using ChatGPT ・Team leaders or managers spending a lot of time on summarizing image data ・IT personnel in companies wanting to promote automation of business workflows to improve operational efficiency
■Notes ・Please link each of Google Drive, ChatGPT, and Google Docs with Yoom. ・To execute actions using ChatGPT (OpenAI), a subscription to OpenAI's paid API plan is required. (being able to pay when the API is used) https://openai.com/ja-JP/api/pricing/ ・The API use of ChatGPT is provided by OpenAI on a paid basis, and it is a pay-as-you-go system through tokens during API communication. Therefore, please be aware that an error will occur if you are unable to make a payment during API use.
Automatically Translate Image Files Added to Google Drive with ChatGPT and Add the Results to a New Document
This flow automatically extracts text from images or PDF files in Google Drive, translates it using ChatGPT, and creates new Google Docs with the translated content.
Recommended for handling multilingual materials or communicating with international teams. The translation results are saved as a new document, simplifying file management and organization.
Automatically translate image files added to Google Drive using ChatGPT and add the results to a new document.
■Overview This workflow "Automatically translate image files added to Google Drive with ChatGPT and add the results to a new document" automatically extracts text from image files uploaded to Google Drive, translates it into the required language, and saves it as a new document as a business workflow.
■Recommended for - Business users managing image files utilizing Google Drive - Translation task managers needing to translate text in images into multiple languages - IT personnel wishing to automate business processes using ChatGPT or OCR technology - Leaders in globally expanding teams wanting to ensure rapid information sharing - Freelancers or small business owners spending time on manual translation tasks
■Notes - Please connect Google Drive, ChatGPT, and Google Documents with Yoom. - To execute ChatGPT (OpenAI) actions, contracting a paid plan of OpenAI's API is necessary. (Capable of paying when the API is used) https://openai.com/ja-JP/api/pricing/ - The use of ChatGPT's API is offered by OpenAI on a paid basis and is based on a pay-as-you-go model depending on the tokens during API communication. Therefore, please note that an error will occur if payment cannot be made when using the API.
Analyze Image Files Uploaded to Google Drive with ChatGPT and Move Them to Appropriate Folders
This flow utilizes ChatGPT to analyze image and PDF files in Google Drive, automatically classifying them and moving them to the corresponding folders.
Recommended for organizing site photos, scanned documents, and handwritten notes to ensure you no longer have to manually sort files.
Analyze image files uploaded to Google Drive with ChatGPT and move them to folders based on their content.
■Overview The 'workflow that analyzes image files uploaded to Google Drive using ChatGPT and moves them to folders according to their content' is a business workflow aimed at improving image management efficiency. In this workflow using Yoom, uploaded images are automatically analyzed and automatically classified into folders according to their content. The integration of ChatGPT and Google Drive allows for smooth management of cumbersome image management tasks.
■Recommended for ・Individuals who store a large number of image files on Google Drive and find organizing them difficult ・IT personnel who want to automate folder sorting based on image content ・Business owners who want to improve business efficiency by utilizing the integration of ChatGPT and Google Drive ・Team leaders who want to reduce human error associated with manual image management
■Notes ・Please integrate each of Google Drive, ChatGPT, and Google Documents with Yoom. ・To execute ChatGPT (OpenAI) actions, you need to have a contracted paid plan for OpenAI's API. (Capable of payment when the API is used) https://openai.com/api/pricing/ ・The use of ChatGPT's API is provided for a fee by OpenAI and operates on a metered billing system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when the API is used. ・'Switch destination' is a function (operation) available for Mini plan and above. If you are on the free plan, the operation set in the flow bot will result in an error, so please be aware. ・It is possible to conduct a two-week free trial for paid plans such as the Mini plan. During the free trial, you can use apps and functions (operations) that are subject to limitations.
🚀 Let's Create a Flow to Integrate Google Drive & ChatGPT to Auto-Summarize Uploaded Files
Let's walk through how to set up a Flowbot that automatically summarizes extracted text from uploaded files on Google Drive using ChatGPT and records them in Google Docs.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Google Drive, Google Docs & ChatGPT
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visit OpenAI API Pricing.
When an image file is added to Google Drive, summarize it with ChatGPT and save the result in a document.
■Overview The flow 'Summarize When an Image File is Added to Google Drive and Save the Result to a Document' is a business workflow that realizes efficient management of image data and information sharing. When a new image is uploaded to Google Drive, ChatGPT automatically summarizes the content and saves the summary result to a specified document. This simplifies the organization and access to image information, improving operational efficiency.
■Recommended for ・Those who manage a large number of image files in Google Drive and find it time-consuming to understand their content ・Business people who want to automate information organization and summarization using ChatGPT ・Team leaders or managers spending a lot of time on summarizing image data ・IT personnel in companies wanting to promote automation of business workflows to improve operational efficiency
■Notes ・Please link each of Google Drive, ChatGPT, and Google Docs with Yoom. ・To execute actions using ChatGPT (OpenAI), a subscription to OpenAI's paid API plan is required. (being able to pay when the API is used) https://openai.com/ja-JP/api/pricing/ ・The API use of ChatGPT is provided by OpenAI on a paid basis, and it is a pay-as-you-go system through tokens during API communication. Therefore, please be aware that an error will occur if you are unable to make a payment during API use.
■Overview The flow 'Summarize When an Image File is Added to Google Drive and Save the Result to a Document' is a business workflow that realizes efficient management of image data and information sharing. When a new image is uploaded to Google Drive, ChatGPT automatically summarizes the content and saves the summary result to a specified document. This simplifies the organization and access to image information, improving operational efficiency.
■Recommended for ・Those who manage a large number of image files in Google Drive and find it time-consuming to understand their content ・Business people who want to automate information organization and summarization using ChatGPT ・Team leaders or managers spending a lot of time on summarizing image data ・IT personnel in companies wanting to promote automation of business workflows to improve operational efficiency
■Notes ・Please link each of Google Drive, ChatGPT, and Google Docs with Yoom. ・To execute actions using ChatGPT (OpenAI), a subscription to OpenAI's paid API plan is required. (being able to pay when the API is used) https://openai.com/ja-JP/api/pricing/ ・The API use of ChatGPT is provided by OpenAI on a paid basis, and it is a pay-as-you-go system through tokens during API communication. Therefore, please be aware that an error will occur if you are unable to make a payment during API use.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Google Drive Trigger
Click on "When a new file or folder is created in a specific folder".
Give your trigger a title (optional). Review the content and click "Next."
Set your trigger interval (frequency of sync) of how frequently Yoom checks Google Drive for updates. It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Select the Folder ID from the displayed options.
Click "Test".
☝️ Note: The test will fail if no new files were created in the specified time frame. Since this flow involves PDF and image files, make sure to upload one of these file types to the target folder for testing.
When the test is successful, you will see the latest file information in the “Retrieved Value”.
Check if they are correct, and hit "Save".
Step 4: File Download
Now let’s set up an action to download the file. Click "Download File."
Give your action a title (optional). Review the content and click "Next."
The file ID obtained in Step 3 is set by default.
Click "Test" to download the file.
When the "Test Successful" result is displayed, the downloaded file will be added to the "Retrieved data."
☝️ Note: The file name here is set as “Untitled” by default, but there’s no problem :)
Check that the retrieved data is correct and hit "Save".
Step 5: Text Extraction
Let’s set up an action to extract text from the downloaded file. Click "Read Text from Image/PDF".
The "Read Text from Any PDF/Image File" action adjusts the number of tasks based on the character count. You can choose from 40,000 characters (5 tasks), 8,000 characters (10 tasks), or 12,000 characters (15 tasks). The default setting is 12,000 characters.
⚠️ Note: Yoom's OCR function may not read data accurately if it exceeds the specified character count or if the text is too small. It’s recommended to stay below the maximum character count and ensure the text size is large enough for accurate reading.
Click "Next."
By default, the file attachment is set to the file downloaded in step 4.
Set "Items to Extract" to "Written Text" to extract all text from the file. To extract specific sections, choose options like “Title”, “Deadline”, or “Remarks”.
Select the AI you want to use from the dropdown.
Click "Test".
When the test is successful, the extracted text will be added to the “Retrieved Value”.
If there are no issues with the retrieved value, click "Save".
Step 6: Generate a Summary
Let’s set up an action to summarize the extracted text.
Give your action a title (optional). Review the content and click "Next."
Select the text you want to summarize.
By default, it is set to summarize the text retrieved in step 5. But you can change it if needed.
You can also rewrite the instructions if needed.
There are other small settings that you can set up.
Role: Set the role of the entity (default: 'user').
Temperature: Set a value between 0 and 2. A higher value (e.g., 0.8) generates more creative and varied responses, while a lower value (e.g., 0.3) produces more focused and consistent outputs. It can be left blank.
Maximum token count: A token is a unit of text (such as words or punctuation) that indicates the amount of text the model can process at once. It can be left blank.
Model ID: Select the model to be used for generating texts (default, 'gpt-4o'). Different models may affect the quality and style of the output.
Click "Test".
When the test is successful, the summarized results get added to the “Retrieved Data”.
If there are no issues, click "Save".
Step 7: Add to Google Docs
Finally, let’s add the summarized text to Google Docs. Click "Append Text to End".
Give your action a title (optional). Review the content and click "Next."
Set the Document ID (where you want to add the summary text).
You can select the retrieved values from previous actions when you click the input field.
Click "Test".
When the test is successful, check that the generated summary is updated in the specified document.
Step 8: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That's it! Your Flowbot is ready :)
🔁 Want to Link ChatGPT Data to Google Drive Instead?
You can also go the other way around, send ChatGPT data to Google Drive.
Summarize Inquiry Email with ChatGPT and Save to Google Drive
Automatically extract key points from the emails you receive by using ChatGPT to summarize important information, then save to Google Drive. Perfect for those who want to easily search through inquiry histories and create reports, all while reducing the risk of missed responses.
Summarize the content of inquiry emails using ChatGPT and save it to Google Drive.
■Overview The 'Summarize Inquiry Email Content with ChatGPT and Save to Google Drive' workflow automatically summarizes received inquiry emails using ChatGPT and saves them as documents to Google Drive. You can automate email summarization and storage by integrating ChatGPT and Google Drive.
■Recommended for ・Those who receive many inquiries via Gmail and want to save time organizing the content. ・Business persons who want to streamline email summarization using ChatGPT. ・Those who want to centrally manage and share email content with the team using Google Drive. ・IT personnel seeking to advance task automation and reduce manual work.
■Notes ・Integrate Gmail, ChatGPT, and Google Sheets with Yoom. ・To execute ChatGPT (OpenAI) actions, you need a subscription to OpenAI's paid API plan. (Payment should be possible when the API is used) https://openai.com/api/pricing/ ・ChatGPT API usage is provided by OpenAI on a paid basis, and a pay-as-you-go system is implemented based on tokens during API communication. Therefore, be careful, as errors may occur if payment is not possible during API usage. ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・The shortest activation interval may differ depending on the plan, so please be careful. ・Using the document issuance action, files are automatically saved to Google Drive.
Generate New Ideas with ChatGPT and Save Them to Google Drive
Automatically generate new ideas and save them directly to Google Drive to prepare drafts for brainstorming sessions or proposals, without spending much time. Perfect for expanding your creative workflows by automating both information processing and creative tasks.
Regularly generate new ideas with ChatGPT and save them to Google Drive.
■Overview The "Periodically generate new ideas with ChatGPT and save them to Google Drive" workflow is a business workflow for automatically collecting and organizing creative ideas. This improves the efficiency of accumulating and managing ideas, supporting the enhancement of creativity in daily tasks.
■Recommended for ・Creative professionals who need new ideas regularly ・Team leaders who feel burdened by organizing and saving ideas ・Those who want to improve work efficiency by using ChatGPT and Google Drive ・Project managers who want to systematically manage the accumulation of ideas ・Business persons who want to automate daily brainstorming
■Notes ・Connect Yoom with ChatGPT, Google Spreadsheets, and Google Drive. ・To execute an action with ChatGPT (OpenAI), you need a paid plan contract for OpenAI's API. (You must be able to make payments when the API is used) https://openai.com/pricing/ ・The use of ChatGPT API is provided by OpenAI for a fee, and is billed on a pay-as-you-go basis through tokens during API communication. Therefore, be aware that an error will occur if you are not in a situation where payments can be made when using the API. ・By using the document issuance action, files are automatically saved to Google Drive.
💡 Other Automation Examples Using Google Drive and ChatGPT
You can try out more automations by utilizing Google Drive and ChatGPT with Yoom. Here are some more examples you can explore for your next automation!
Automation Examples Using Google Drive
Google Drive can be utilized for more than just file storage. Integrating it with other platforms like sales management tools, forms, emails, and contracts, you can automate data transfer, file organization, access management, and more.
Create a folder in Google Drive when an account is registered in Salesforce.
■Overview Are you finding it cumbersome to manually save to Google Drive the attachments of invoices and important documents received in Gmail? Handling them one by one takes time and can lead to mistakes such as forgetting to save. By using this workflow, when an email with a specific label is received in Gmail, attachments can be automatically uploaded to Google Drive, streamlining file management tasks.
■Recommended for - Those who spend time downloading and organizing attachments received in Gmail - Accounting personnel who want to centrally manage items such as invoices from business partners in Google Drive - Those who want to prevent mistakes such as omissions in manually saving files or putting them in the wrong location
■Notes - Please connect both Gmail and Google Drive with Yoom. - For the trigger, you can select an execution interval of 5, 10, 15, 30, or 60 minutes. - The minimum execution interval varies depending on your plan. - Branching is a feature (operation) available with the Mini plan or higher. With the Free plan, operations of the configured flow bot will result in an error. - Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview The workflow "When employee information is added to Google Sheets, grant file permissions on Google Drive according to the department" contributes to the efficiency of administrative tasks. Since work time is reduced, the time to focus on other tasks will increase.
■Recommended for ・Those who manage employee information using Google Sheets ・Those who manually grant access permissions according to the department and feel it is cumbersome ・Those who want to quickly manage permissions when the number of new employees increases ・Companies that manage internal documents using Google Drive ・Those who want to streamline file permission management on Google Drive
■Notes ・Please link both Google Sheets and Google Drive with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・"Switch destination" is a feature (operation) available in plans above the mini plan. In the case of the free plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the mini plan can be tried for free for two weeks. During the free trial, you can use restricted apps and features (operations).
■Overview This flow issues an invoice with the content of the Google Form when it is submitted and saves it to Google Drive. With Yoom, you can easily integrate apps without programming.
■Recommended for: 1. Those who want to improve operational efficiency using Google Forms. - If you need to issue invoices regularly and it takes time. - If you want to reduce data entry effort and errors through automation.
2. Those managing documents with Google Drive. - If you want to manage various invoices and documents on Google Drive but want to avoid the manual upload process. - If you want to make it easier to share documents with team members using Google Drive.
■Notes - Please integrate Yoom with both Google Forms and Google Drive. - You can select the trigger intervals as 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - The shortest trigger interval varies by plan, so please be careful. - Refer to the following on how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/ja/articles/6807133
You can easily automate tasks that were previously done manually, like handling emails, creating meeting minutes, classifying inquiries, and drafting content, by integrating with ChatGPT.
After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
■Overview The "After Zoom meeting, create minutes with ChatGPT and send email to participants" flow is a business workflow that automates the creation and sharing of meeting records. It is an ideal workflow for teams that frequently hold meetings or organizations that prioritize the accuracy of records.
■Recommended for ・Business persons who frequently use Zoom and spend time creating minutes after meetings ・Project managers who want to accurately record meeting content and share it with the entire team ・IT personnel who want to improve work efficiency by utilizing ChatGPT ・Managers of companies who want to improve the quality of minutes and facilitate smooth information sharing ・Team leaders who find manual minute creation burdensome in meetings with many participants
■Notes ・Please link Zoom, ChatGPT, and Yoom respectively. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be careful. Please refer to here for details. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・Please check below for details on the file size that can be handled by triggers and each operation. https://intercom.help/yoom/ja/articles/9413924 ・OCR or AI operations that transcribe audio to text are functions available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations of the flow bot set will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI functions (operations).
■Overview The flow 'Automatically generate and send guidance emails using ChatGPT from a Google Spreadsheet list' is a business workflow that streamlines the creation of guidance emails for customers or team members.
■Recommended for ・Those who want to send emails based on data managed in Google Spreadsheets ・Those who want to automatically generate email content using ChatGPT ・Sales or public relations personnel who spend time creating emails manually ・Owners of small and medium-sized enterprises who want to achieve efficient communication ・IT personnel who want to automate business workflows using Yoom
■Notes ・Please integrate Google Spreadsheets, ChatGPT, and Yoom. ・To execute ChatGPT (OpenAI) actions, a contract for OpenAI's API paid plan (a state where payment can be made when the API is used) is required. https://openai.com/ja-JP/api/pricing/ The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The "Organize form content with ChatGPT and create a draft in WordPress" workflow is a business workflow that reduces the effort of content creation. This makes the content creation process smoother.
■Recommended for ・Bloggers and content creators who tend to spend a lot of time creating blog posts ・Those who want to efficiently manage content by integrating ChatGPT and WordPress ・Those who regularly update blogs but struggle with coming up with article ideas ・Web marketers who want to improve efficiency by utilizing automation
■Notes ・Please integrate Yoom with both ChatGPT and WordPress. ・To execute ChatGPT (OpenAI) actions, a paid OpenAI API plan is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
By integrating Google Drive with ChatGPT, you can easily automate many tasks like file summarization, document translation, and folder organization. In this guide, we focused on how to automate file summarization, a task that’s often time-consuming and repetitive. With ChatGPT processing your files, you can save time, improve accuracy, and keep your records organized without much effort :)
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
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