🚀 Let’s Create a Notion Task Automation Flow with ChatGPT

Let's walk through <span class="mark-yellow">how to set up a flow that automates task creation and updates in Notion Using ChatGPT for updated contents</span>.

⏱️ Setup time: 10 minutes

🔧 What You’ll Need

• A free Yoom account
• Access to Notion & ChatGPT

If you don’t have a Yoom account yet, register now from this registration form!

⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visit OpenAI API Pricing.

Step 1: Register Notion, ChatGPT in Yoom

Let’s start with connecting these apps first!

After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.

Connect Notion

⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again. 

Search for Notion in the app list and select it. 

Then log in to your Notion account.

When the following screen appears, click "Select Pages".

Select the page(s) to grant access to the database and click "Allow Access".

Connect ChatGPT

Search for "ChatGPT" from the app list and select it.

Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.

To get your access token, follow the instructions in this guide.

Once all the required fields are filled in, click "Add" to complete registration.

Step 2: Copy the Template

Click the "Try It" button to copy the pre-built template into your project.

Click "Try this template".

Click "OK" and give the Flowbot a name to recognize.

The template will be copied to your "My Project".

Step 3: Set Up Notion Trigger

Let’s set up the Notion trigger action. Click on “When a page is created or updated”.

Give your trigger a title (optional). Check the pre-configured settings, and click “Next”. 

Set your trigger interval (how often you want Yoom to check Notion for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan. 

⚠️ Note: The trigger interval varies depending on your Yoom plan. ‍Be sure to check your current plan’s limit.

Click “Test” and check if the correct data gets retrieved in the Retrieved Value. Then click “Save”. 

📚 Reference: For more details on retrieved values and how to set it up, see the guide here.

Step 4: Retrieve Page Information

Click on the next Notion action item.

Give your action a title (optional). Then check the pre-configured settings, and click “Next”.

Select the Page ID from the displayed options. 

Then click “Test”. 

If the retrieved value gets updated correctly, click “Save”. 

Step 5: Generate Text with ChatGPT

Click on the ChatGPT action item. 

Similarly, check the pre-configured setting screen and click “Next”. 

Let’s create an instruction for ChatGPT. 

Select the retrieved values from the previous step. Choose the value you want to share and generate text with ChatGPT. 

Below are optional settings you can set up. 

• Role: Set the role of the entity (default: 'user'). It determines how ChatGPT responds, helping set the context for the interaction.
• Temperature: Set a value between 0 and 2. A higher value (e.g., 0.8)  generates more creative and varied responses, while a lower value (e.g., 0.3) produces more focused and consistent outputs. It can be left blank.
• Maximum token count: A token is a unit of text (such as words or punctuation) that indicates the amount of text the model can process at once. It can be left blank.
• Model ID: Select the model to be used for generating texts (default, 'gpt-4o'). Different models may affect the quality and style of the output.

Once you’re finished with the setting, click “Test”.
If the test is successful, save it. 

Step 6: Update the Notion Database

Click on “Update Record”. 

Similarly, check the pre-configured setting screen and click “Next”. 

Select the Page ID from the displayed options. 

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Then fill out the Property Name and Value. 

For Value, select the response generated by ChatGPT. By setting it as below, you can automatically quote the response generated by ChatGPT.

Once set, click "Test".

If the data gets updated in Notion, click "Save". 

Step 7: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.

That’s it! 🎉 Your Flowbot is complete!

💡 Other Automation Examples Using Notion and ChatGPT

By linking Notion and ChatGPT, you can unlock a range of automation possibilities. <span class="mark-yellow">Here are some more examples you can explore for your next automation</span>!  

Automation Examples Using Notion & ChatGPT

With Notion and ChatGPT, you can automate tasks like generating text or summarizing information based on data within Notion.

Automation Examples Using Notion

Integrate Notion Data with Various Databases

Automatically sync data within Notion with external databases like Google Sheets or Salesforce, ensuring that your information stays consistent across platforms.

Create Documents Based on Notion Data

Automatically generate documents such as quotes or invoices from the data within Notion, reducing manual work and ensuring accuracy in your documents.

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Automation Example Using ChatGPT

Summarize Received Emails with ChatGPT and Send Notifications

Automatically summarize emails in Gmail, Outlook, or other platforms using ChatGPT, and send notifications to your chat tools like Slack. This helps streamline communication and ensures you never miss key information.

Analyze Added Information with ChatGPT and Reflect the Results

When new information is added to platforms like Salesforce or Notion, ChatGPT analyzes it and automatically appends the results, keeping your data organized and up-to-date.

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👏 Benefits and Use Cases of Integrating Notion with ChatGPT

Benefit 1. Automating Task Creation from Messages

With Notion and ChatGPT integration, tasks can be automatically created from texts updated in Notion. For example, during meetings, when a team member adds their notes in Notion, ChatGPT automatically generates a task based on the content and adds it to the relevant project. This eliminates the need for manual task creation, <span class="mark-yellow">reducing errors and ensuring consistent task management from the start, which ultimately improves workflow efficiency</span>.

Benefit 2. Automatically Updating Task Content

ChatGPT can also automatically update existing task content based on new information posted in Notion. For example, when project progress comments are added to Notion, ChatGPT will update the relevant task with the latest details. <span class="mark-yellow">This ensures that task content is always current, providing transparency and reducing the need for manual updates, helping teams stay on top of project status and progress</span>.

Benefit 3. Centralizing and Efficiently Using Information

By integrating Notion with ChatGPT, you can centralize information from various sources and use it more effectively. ChatGPT can automatically summarize new information added by team members and apply it to the relevant tasks or project pages in Notion. This ensures that <span class="mark-yellow">all necessary information is organized and easily accessible, helping teams share information smoothly</span>. The result is better decision-making with accurate and consistent data, leading to improved operational efficiency.

📖 Summary

In this article, we explored the powerful benefits of integrating Notion with ChatGPT using Yoom. By connecting these tools, you can automate tasks and enhance information sharing, driving better business efficiency and productivity. 

Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now