While many people keep Slack open on their desktops at all times, Google Forms is something that most of us open only when needed. Switching screens to open Google Forms may seem like a small inconvenience, but over time, it can add up and become a burden.
Wouldn’t it be convenient if you could check all the necessary information on Slack every time a new response comes in via Google Forms? In this article, we’ll introduce a flow that notifies you on a Slack channel whenever a new response is submitted to Google Forms, along with the response details. The best part is that you can do this without any coding, so you can start saving time and effort while boosting your work efficiency starting today!
Recommended for:
Those who want to receive Slack notifications when a response is submitted to Google Forms.
Those who want to check Google Forms responses directly on Slack.
Those looking to integrate Google Forms and Slack for better work efficiency.
Those who want to try it out right away.
This article introduces how to use the no-code tool "Yoom" for the integration. No complicated settings or operations are needed, making it simple for non-engineers to implement. You can even get started right away with the template provided below, so feel free to give it a try!
When a response is submitted via Google Forms, notify on Slack.
■Overview Isn't it a hassle to share inquiries or survey responses received via Google Forms with stakeholders each time? Manual sharing can lead to delayed handling or missed information. By leveraging this workflow, as soon as a response is submitted to Google Forms, it can automatically notify the specified Slack channel, enabling fast and reliable information sharing and improving the quality of follow-up.
■Recommended for ・Those who want to quickly share responses received via Google Forms with the team on Slack ・Those who find manual information sharing burdensome and want to prevent missed or delayed notifications ・Team leaders who want to speed up the transition to the next action based on the form response content
■Notes ・Please integrate Yoom with both Google Forms and Slack. ・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・The shortest run interval depends on your plan. ・For how to retrieve response contents when using Google Forms as a trigger, please see below. https://intercom.help/yoom/en/articles/6807133
How to Notify Slack When a Google Form Response is Submitted
Let's create a flow using Yoom to notify any Slack channel when a response is submitted in Google Forms.
Before You Start
If you don't have a Yoom account, please create one from the Yoom account creation page. It takes just 30 seconds to get started!
Step 1: My App Integration
To create a flow in Yoom, you need to integrate your Slack account with Yoom and your Google Forms account with Yoom.
1. Integrate Slack with Yoom
First, integrate Slack with Yoom. Click "App Integration" on the left tab and select Slack.
You will be asked for access permissions. Select the channel you want to notify from "Where should Yoom post?" and click "Allow" to complete the integration.
2. Integrate Google Forms with Yoom
Next, integrate Google Forms with Yoom. Click "App Integration" on the left tab and select Google Forms.
You will be redirected to the Google Forms permission settings page. Click "Sign in with Google".
In the account selection screen, select the account you want to integrate.
Click "Allow" to complete the My App integration.
When a response is submitted via Google Forms, notify on Slack.
■Overview Isn't it a hassle to share inquiries or survey responses received via Google Forms with stakeholders each time? Manual sharing can lead to delayed handling or missed information. By leveraging this workflow, as soon as a response is submitted to Google Forms, it can automatically notify the specified Slack channel, enabling fast and reliable information sharing and improving the quality of follow-up.
■Recommended for ・Those who want to quickly share responses received via Google Forms with the team on Slack ・Those who find manual information sharing burdensome and want to prevent missed or delayed notifications ・Team leaders who want to speed up the transition to the next action based on the form response content
■Notes ・Please integrate Yoom with both Google Forms and Slack. ・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・The shortest run interval depends on your plan. ・For how to retrieve response contents when using Google Forms as a trigger, please see below. https://intercom.help/yoom/en/articles/6807133
2. Set a Trigger to Activate When a Google Form is Answered
Now, let's create a flow that notifies a designated Slack channel when a response is submitted through a Google Form.
Select the project where you want to create the flow, and start creating the flow by clicking "Create New" → "Create from Scratch" in the top right corner.
You can set the flow title and description freely, so please set a clear title.
Also, for the condition to activate the flow bot, click "Trigger from an app event" and select Google Form.
For the trigger action, select "When a response is submitted to the form" and set the trigger activation interval and form ID.
Set the trigger activation interval to the shortest, 5 minutes.
The form ID can be obtained from the Google Form URL you want to notify. The part "●●●●●●" in "https://docs.google.com/forms/d/●●●●●●/edit" is the form ID.
Once the settings are complete, click "Test" below the form ID field.
If the "Test Successful" message appears, the trigger setup is complete.
Note that the trigger activation interval can be set to 5, 10, 15, 30, or 60 minutes. The shortest activation interval varies depending on the plan, so please be aware. Additionally, for methods to obtain response content other than existing items with the Google Form trigger, please refer to How to Obtain Response Content with Google Form Trigger.
3. Set an Action to Notify Slack
Next, set up an action to notify Slack about the submission of a response to the Google Form and its content.
From the "+" button below the app trigger, select the operation type "Integrate with App" and connect with Slack.
Once connected with Slack, select the action "Send a message to a channel" and set the Slack channel you want to notify and the message content.
The message content can be dynamically set using Output.
■Overview Isn't it a hassle to share inquiries or survey responses received via Google Forms with stakeholders each time? Manual sharing can lead to delayed handling or missed information. By leveraging this workflow, as soon as a response is submitted to Google Forms, it can automatically notify the specified Slack channel, enabling fast and reliable information sharing and improving the quality of follow-up.
■Recommended for ・Those who want to quickly share responses received via Google Forms with the team on Slack ・Those who find manual information sharing burdensome and want to prevent missed or delayed notifications ・Team leaders who want to speed up the transition to the next action based on the form response content
■Notes ・Please integrate Yoom with both Google Forms and Slack. ・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・The shortest run interval depends on your plan. ・For how to retrieve response contents when using Google Forms as a trigger, please see below. https://intercom.help/yoom/en/articles/6807133
Other Automation Examples Using Slack and Google Forms
In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Slack and Google Forms.
If there's anything that piques your interest, please feel free to try it out!
Automation Examples Integrating Slack and Google Forms
It is possible to set up integrations that notify Slack only when a specific option is selected in Google Forms, or send PDF documents attached to Google Forms to Slack. Additionally, you can convert the responses from Google Forms into a PDF and post it on Slack.
When a specific option is selected in Google Forms, notify Slack.
■Overview This flow notifies Slack when a specific option is selected on Google Forms. You can share information with the team in real-time based on the form responses.
■Recommended for ・Personnel using Google Forms who want to immediately respond to specific answers ・Administrators who want to automate team notifications and reduce manual notification tasks ・Project leaders who want to quickly share feedback or requests requiring urgent attention
■Notes ・Please integrate Google Forms and Slack with Yoom. ・You can select the trigger intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available on the Mini Plan or higher. If you are on the Free Plan, operation settings on the flow bot will result in an error, so please be cautious. ・Paid plans such as the Mini Plan are available for a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview The flow 'Read files uploaded to Microsoft SharePoint with OCR and notify Slack' automatically analyzes the content using OCR technology when a file is uploaded to Microsoft SharePoint and notifies the analysis results to Slack in real-time. This facilitates smooth information sharing within the team and significantly reduces manual verification tasks.
■Recommended for - Business teams that use Microsoft SharePoint and Slack on a daily basis - Administrators who want to quickly share the content of uploaded files - Those who want to automatically extract information from documents using OCR functionality - Those who want to automate business processes and improve efficiency
■Notes - Please link Yoom with both Microsoft SharePoint and Slack. - Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan. - AI operations for OCR or transcribing audio to text are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations of the flow bot set will result in an error, so please be careful. - Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Overview Are you manually sending notifications to Slack every time you update information managed in Google Sheets? Such routine reporting tasks not only require effort but can also lead to errors such as delayed or missed notifications. By using this workflow, you can use row additions in Google Sheets as a trigger to automatically send a message to a specified Slack channel, streamlining information sharing.
Who this template is recommended for - Those who report each update made in Google Sheets to their team on Slack - Those who want to prevent human errors such as notification time lags and missed reports caused by manual work - Those who want to automate information-sharing processes within a team or department and improve operational efficiency
Notes - Please connect Yoom with both Google Sheets and Slack. - For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum run interval varies by plan.
■Overview This is a flow that sends an approval request to the person in charge and notifies on Slack when a file is added to Dropbox. With Yoom, you can easily connect apps without programming.
■Recommended for ・Those who want to improve the efficiency of approval operations starting from adding files to Dropbox ・Those who find manual document approval requests cumbersome ・Those who want to improve the speed of confirmation by receiving notifications from Slack after approval is completed
■Notes ・Please connect Yoom with both Dropbox and Slack.
■Overview The flow 'Send approval request when a page is created in Notion and notify Slack after approval' automates the process from creating a new page in Notion to the approval process and notification to Slack.
■Recommended for ・Those who manage tasks using Notion but find the approval process time-consuming ・Team leaders who manually handle approval requests and notifications and want to improve efficiency ・Administrators who want to automate workflows by integrating Notion and Slack ・Those aiming to standardize business processes and reduce errors
■Notes ・Please integrate Yoom with both Notion and Slack. ・Branching is a feature (operation) available in the Mini Plan or higher. In the case of the Free Plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The 'Create a quotation from Google Form content and store it in Box' workflow is a business workflow that seamlessly automates the issuance of quotations. By implementing this workflow, you can automate the entire process from quotation creation to storage, reducing the burden of daily tasks.
■Recommended for those who: - Feel burdened by the creation and management of quotations - Are finding it difficult to handle an increase in quotation requests manually - Want to speed up customer response and are leading a sales team - Want to streamline the submission of quotations and improve customer response speed - Want to centralize data management and share it with the entire team - Want to automatically store quotations in Box and achieve a system where the entire team can easily access and share information
■Notes - Please integrate Google Form, Google Spreadsheet, and Box with Yoom. - For information on how to obtain Google Form response content when using it as a trigger, please refer to the following: https://intercom.help/yoom/ja/articles/6807133 - Please prepare a template for invoices in Google Spreadsheet. For details, please refer to the following: https://intercom.help/yoom/ja/articles/8237765 - Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■Overview Do you find it cumbersome to manually create documents based on responses collected via Google Forms and save them to Dropbox? This series of tasks not only takes time but also tends to cause human errors such as transcription mistakes and missed saves. By using this workflow, when a new response is submitted to Google Forms, a PDF document based on its contents is automatically generated and stored in a specified folder in Dropbox. Free yourself from routine document creation tasks and focus on more important work.
■Recommended for ・Those who manually create documents based on information collected via Google Forms ・Those who want to automate the entire process from document creation to storage and improve operational efficiency ・Those who want to prevent human errors such as manual input mistakes and missed file saves
■Notes ・Please connect both Google Forms and Dropbox with Yoom. ・For the trigger, you can select a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・For how to retrieve response contents when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133
■Overview The workflow "Generate PDF document from Google Form contents and store in OneDrive" contributes to the efficiency of document issuing tasks. Routine tasks are automated, thus reducing the workload.
■Recommended for those who: ・Collect information using Google Forms ・Want to quickly generate PDF documents using responses from Google Forms ・Want to avoid the hassle of manually creating PDF documents and process them quickly ・Use OneDrive on a regular basis ・Want to streamline file management using OneDrive ・Save responses from Google Forms in PDF format regularly for efficient information management
■Notes ・Please integrate both Google Forms and OneDrive with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Note that the shortest activation interval may vary depending on the plan. ・For methods to obtain response contents when using Google Forms as a trigger, please see below. https://intercom.help/yoom/ja/articles/6807133 ・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to a business plan.
■Overview Manually transcribing inquiries and task requests received via Google Forms into Trello each time can be time-consuming. Especially when many responses are received, human errors such as input mistakes and transcription omissions are more likely to occur. By using this workflow, as soon as a response is submitted to Google Forms, a card is automatically created in Trello, solving these issues caused by manual work.
■Recommended for ・People responsible for managing tasks in Trello based on information received via Google Forms ・Those who find it time-consuming to manually transcribe requests from the form into Trello ・Those who want to automate the linkage between the form and the task management tool to improve operational efficiency
■Notes ・Please connect Yoom with both Google Forms and Trello. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies depending on the plan. ・For how to obtain response contents when using Google Forms as the trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133
■ Overview The "Add employees to Google Workspace from Google Form responses" workflow automates the registration process for new employees smoothly. With Yoom, integration between apps can be achieved without programming, making it easy to implement this flow.
■ Who we recommend this template for: - HR personnel collecting new employee information using Google Forms - Team leaders who want to streamline operations by linking Google Workspace and Google Forms - Business owners who want to standardize and automate the new employee registration process
■ Note - Please integrate Yoom with both Google Workspace and Google Forms. - Google Workspace is an app available only in the Team Plan and Success Plan. In the Free Plan or Mini Plan, operations or data connections set with Flowbots will result in errors, so please be careful. - Paid plans like Team Plan and Success Plan offer a two-week free trial. Restricted apps can be used during the free trial period. - For instructions on how to obtain response content when using Google Forms as a trigger, please refer to the link below. https://intercom.help/yoom/ja/articles/6807133 - Triggers can be set to operate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the minimum operational interval varies depending on the plan.
■Overview The workflow 'Read PNG files received in Google Forms with OCR and add them to Google Sheets' is a process that automatically extracts text from PNG images collected through Google Forms and organizes it in Google Sheets. By utilizing Yoom, it reduces manual data entry tasks, achieving operational efficiency and accurate data management. It significantly reduces the time and effort required for daily data processing, providing an environment where you can focus on more important tasks.
■Recommended for ・Those who collect PNG files with Google Forms and manually enter data ・Office staff who want to streamline the OCR processing of PNG files ・Companies that want to automate data entry into Google Sheets and improve operational efficiency ・Those who want to promote the automation of daily operations using RPA or AI ・Team leaders who want to improve the accuracy of data entry
■Notes ・Please link Google Forms, Google Sheets, and Yoom. ・Refer to the following for how to obtain the response content when using Google Forms as a trigger. https://intercom.help/yoom/en/articles/6807133 ・You can select the trigger activation interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・AI operations for OCR or voice transcription are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Improve Productivity by Integrating Slack and Google Forms
By integrating Slack with Google Forms, you can gather notifications and information from less frequently used tools into Slack, allowing you to check necessary information directly within Slack. By automating with multiple tools in this way, you can save time and effort on minor tasks, promoting efficiency and productivity for the entire team.
There are also other automation flows for Slack and Google Forms, so please give them a try.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I am responsible for marketing at Yoom. While automating my own tasks with Yoom, I also publish helpful blogs to promote the convenience of Yoom to the world. Although I have no programming knowledge, I successfully reduced the time spent on report creation from about an hour each day to zero by automating it with Yoom.
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