When a file is uploaded to Box, upload a file version and notify Outlook
When a file is uploaded to Box, upload a file version and notify Outlook
Launch this workflow to connect
Box &
Microsoft Outlook
!
■Overview
Do you manually update file versions in Box and notify relevant stakeholders after each update? These repetitive tasks are not only time-consuming but can also lead to human errors, such as missed updates or forgotten notifications. With this workflow, uploading a file to Box automatically updates its version and sends a notification via Outlook to your specified recipients. Eliminate tedious manual work and manage your files more accurately.
■Recommended for
- Anyone who wants to automate version updates and stakeholder notifications for files managed in Box
- Anyone who wants to prevent missed updates and communication errors caused by manual file handling and email notifications
- Anyone who regularly uses Box and Outlook and wants to improve operational efficiency
■Benefits of this template
- Automatically handle everything from uploading a file to Box and updating its version to sending a notification via Outlook, reducing the time spent on manual tasks.
- Prevent human errors such as manual version management mistakes and missed stakeholder notifications, creating a reliable file-sharing process.
■Flowbot steps
- First, connect Box and Outlook to Yoom.
- Next, select Box as the trigger and configure the workflow to start when a file is uploaded to a specific folder.
- Select Box as an operation and configure it to upload a new version of a specific file.
- Finally, configure Outlook's “Send email” action as an operation to notify stakeholders that the file has been updated.
※ “Trigger”: An action that starts the workflow. “Operation”: An action that runs within the workflow after the trigger is activated.
■Customization options
- In the Box trigger settings, specify the ID of the folder you want to monitor.
- When uploading a new file version in the Box operation, specify the ID of the target file.
- Customize the subject and body of the email sent via Outlook. Including details such as the file name in the message helps recipients quickly understand its contents.
■Notes
- Connect both Box and Outlook to Yoom.
- Microsoft 365 (formerly Office 365) offers plans for home users and organizations (Microsoft 365 Business). Authentication may fail if you are not subscribed to an organizational plan.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a File Is Uploaded to a Folder
When a Comment Is Created
When a File Name Is Changed
When a Comment Is Updated
When a Selected Event Occurs
When a File in a Folder Is Deleted
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
Flowbot operations
Download File
Get List of Items in Folder
Create Folder
Search Content in Specific Folders
Copy File
Upload File
Get File Information
Upload File Version
Create New User
Add User to Group
Delete Registered Webhook
Rename Folder
Move Folder
Get Folder Information
Get List of Collaboration Information for a Specific Folder
Update Collaboration
Get Collaboration Information
Rename File
Flowbot triggers
When a File Is Uploaded to a FolderWhen a Comment Is CreatedWhen a File Name Is ChangedWhen a Comment Is UpdatedWhen a Selected Event OccursWhen a File in a Folder Is Deleted
Flowbot operations
Download FileGet List of Items in FolderCreate FolderSearch Content in Specific FoldersCopy FileUpload FileGet File InformationUpload File VersionCreate New UserAdd User to GroupDelete Registered WebhookRename FolderMove FolderGet Folder InformationGet List of Collaboration Information for a Specific FolderUpdate CollaborationGet Collaboration InformationRename FileMove FileCopy FolderCreate CollaborationSearch ContentAdd Shared Link to FolderAdd or Update File TagsGet File Tag InformationCreate a Shared Link for a FileCreate Metadata Instance on FileUpdate File Metadata InstanceGet File Metadata InstanceDelete File Metadata InstanceGet Group ListDelete File
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified GroupMore inspiration for you
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