When a file is uploaded to Box, upload a file version and add it to Google Sheets
When a file is uploaded to Box, upload a file version and add it to Google Sheets
Launch this workflow to connect
Box &
Google Sheets
!
■Overview
Manually updating the version and transferring information to Google Sheets every time a new file is uploaded to Box is time-consuming and prone to errors, such as missed updates. With this workflow, you can automate everything from updating the file version to adding information to Google Sheets when a file is uploaded to Box, making file management more efficient.
■Who Should Use This Template
- Anyone who manages files manually using Box and Google Sheets
- Anyone struggling with the complexity of file version management in Box or missed updates
- Anyone looking to eliminate manual data entry errors and improve operational accuracy
■Benefits of Using This Template
- Automate the entire process—from uploading a file to Box and updating its version to recording the information—reducing the time spent on manual tasks.
- Prevent human errors, such as missed version updates and data entry mistakes when transferring information to Google Sheets.
■Flowbot Steps
- First, connect Box and Google Sheets to Yoom.
- Next, select Box as the trigger, set it to “When a file is uploaded to a folder,” and specify the target folder.
- Then, configure the Box operations in the following order: “Download a file,” “Upload a file version,” and “Get file information.”
- Finally, configure the Google Sheets operation, “Add a record,” to record the retrieved file information.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization Options
- For the Google Sheets “Add a record” action, set the ID of the destination spreadsheet and the sheet name as needed.
- For each column in the record to be added, you can freely set information retrieved from Box in the previous operation, such as the file name and last updated time.
■Notes
- Connect both Box and Google Sheets to Yoom.
- The maximum file size available for download is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file sizes that can be handled by the trigger and each operation, see this page.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a File Is Uploaded to a Folder
When a Comment Is Created
When a File Name Is Changed
When a Comment Is Updated
When a Selected Event Occurs
When a File in a Folder Is Deleted
When a Row Is Added
When a Row Is Updated
Flowbot operations
Download File
Get List of Items in Folder
Create Folder
Search Content in Specific Folders
Copy File
Upload File
Get File Information
Upload File Version
Create New User
Add User to Group
Delete Registered Webhook
Rename Folder
Move Folder
Get Folder Information
Get List of Collaboration Information for a Specific Folder
Update Collaboration
Get Collaboration Information
Rename File
Flowbot triggers
When a File Is Uploaded to a FolderWhen a Comment Is CreatedWhen a File Name Is ChangedWhen a Comment Is UpdatedWhen a Selected Event OccursWhen a File in a Folder Is Deleted
Flowbot operations
Download FileGet List of Items in FolderCreate FolderSearch Content in Specific FoldersCopy FileUpload FileGet File InformationUpload File VersionCreate New UserAdd User to GroupDelete Registered WebhookRename FolderMove FolderGet Folder InformationGet List of Collaboration Information for a Specific FolderUpdate CollaborationGet Collaboration InformationRename FileMove FileCopy FolderCreate CollaborationSearch ContentAdd Shared Link to FolderAdd or Update File TagsGet File Tag InformationCreate a Shared Link for a FileCreate Metadata Instance on FileUpdate File Metadata InstanceGet File Metadata InstanceDelete File Metadata InstanceGet Group ListDelete File
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd RowsMore inspiration for you
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