Update a OneDrive folder name based on emails with a specific Gmail label
Update a OneDrive folder name based on emails with a specific Gmail label
Launch this workflow to connect
Microsoft OneDrive &
Gmail
!
■Overview
Checking specific emails in Gmail and manually updating OneDrive folder names each time can be time-consuming and prone to missed updates and input errors. With this workflow, receiving an email with a specific Gmail label triggers AI to automatically extract information from the email body and update the OneDrive folder name. This helps eliminate these issues and improve the accuracy of file management.
■Recommended for
- Those who want to integrate Gmail and OneDrive to streamline folder management for each project
- Those who spend too much time manually changing folder names and struggle with issues such as input errors
- Those who want to automate file management tasks triggered by email notifications
■Benefits of this template
- Folder names are updated automatically when an email is received in Gmail, reducing the time spent on manual tasks and allowing you to focus on more important work.
- Prevent human errors such as missed updates and incorrect entries when manually changing folder names, improving the accuracy and consistency of file management.
■Flow bot steps
- 1.First, connect Gmail and OneDrive to Yoom.
- 2.Next, select Gmail as the trigger, set the “When an email with a specific label is received” action, and specify the target label.
- 3.Then, set up the AI feature’s “Extract data from text” operation to extract the information needed for the folder name from the received email body.
- 4.Next, set up OneDrive’s “Search for folders and files” operation to find the folder whose name you want to change.
- 5.Finally, set up OneDrive’s “Change folder or file name” operation to update the folder name based on the information extracted by the AI feature.
※“Trigger”: An action that starts the flow. “Operation”: An action that performs processing within the flow after the trigger starts.
■Customization options
- You can choose the type of AI and the character limit used for the AI feature’s “Extract data from text” operation.
- The new folder name set in OneDrive’s “Change folder or file name” action can be customized freely. By combining dynamic information (variables), such as the business partner name extracted by the AI feature in the previous step, with fixed text such as “[Completed],” you can automatically update folder names using a consistent naming convention.
■Notes
- Connect both Gmail and OneDrive to Yoom.
- Microsoft 365 (formerly Office 365) offers personal and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
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About the Apps
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Gmail
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About the apps you use
Microsoft OneDrive
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No-Code API Actions
Executable API actions
Flowbot triggers
When a File Is Created or Updated in a Specific Folder
When a Folder Is Created or Updated in a Specific Folder
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search Folders and Files
Get a List of Files in a Specific Folder
Create Folder
Download File
Upload File
Copy a File
Create Excel File
Grant Permissions to Folder or File
Change Folder or File Name
Create Sharing Link
Delete File/Folder
Move File to Another Folder
Download File as PDF
Get Top-level Folder List
Get Subfolders of a Specific Folder
Search Emails
Move Message to Trash
Add Label to Specific Message
Flowbot triggers
When a File Is Created or Updated in a Specific FolderWhen a Folder Is Created or Updated in a Specific Folder
Flowbot operations
Search Folders and FilesGet a List of Files in a Specific FolderCreate FolderDownload FileUpload FileCopy a FileCreate Excel FileGrant Permissions to Folder or FileChange Folder or File NameCreate Sharing LinkDelete File/FolderMove File to Another FolderDownload File as PDFGet Top-level Folder ListGet Subfolders of a Specific Folder
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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