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Archive a Trello card when you receive a specific email in Gmail

Archive a Trello card when you receive a specific email in Gmail

Launch this workflow to connect Trello & Gmail !
■Overview
Do you manually move Trello cards to your archive after receiving completion reports or other emails in Gmail? This process is not only tedious, but can also lead to missed updates and mistakes. With this workflow, simply receiving a specific email in Gmail automatically searches for the relevant Trello card and archives it, helping you resolve these challenges smoothly.
■Who Should Use This Template
  • Anyone who manually updates Trello card statuses based on completion reports or other emails received in Gmail
  • Anyone who finds manually archiving Trello cards time-consuming or prone to missed updates
  • Anyone who wants to automate routine task management and focus on more important core work
■Benefits of This Template
  • Automatically archive Trello cards when specific emails are received, reducing the time spent manually updating statuses.
  • Reduce the risk of human error, such as forgetting to archive a card or operating on the wrong card.
■Workflow Steps
  1. First, connect Gmail and Trello to Yoom.
  2. Next, select Gmail as the trigger and set the action to “When an email matching specific keywords is received.”
  3. Then, set up the AI feature operation “Extract data from text” to extract the information needed to identify the Trello card from the body of the received email.
  4. Next, set up the Trello operation “Search for cards (partial match in title)” to find the relevant card based on the extracted information.
  5. Finally, set up the Trello operation “Archive a card” to archive the card found in the search.
※ “Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.
■Customization Options
  • In the Gmail trigger settings, specify the subject or body keywords included in the emails you want to use as the starting point for automation.
  • In the AI feature settings, configure the workflow to extract the information needed to identify the Trello card, such as the task name, from the body of the received email.
  • In the Trello card search action, use the information extracted by the AI feature as a variable to dynamically set the search keyword.
■Notes
  • Connect both Trello and Gmail to Yoom.
  • You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
  • Note that the shortest available trigger interval varies by plan.
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About the apps you use
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This is a business workflow that automatically closes GitHub issues in response to Trello card status updates. It links task management and development management to save effort and support efficient project operations.

A business workflow that automatically generates expired Trello card information as Confluence pages. It supports the streamlining of project management, centralization of information, and reduction of manual tasks.

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This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.

This is a business workflow that automatically adds Gmail received content to Notion. It streamlines email management and information organization, eliminating the need for manual transcription. By ensuring important emails are securely saved and shared, it enhances the team's operational productivity.

This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
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No-Code API Actions
Executable API actions
Flowbot triggers
    When a Card Is Created (Webhook)
    When a Card Is Updated (Webhook)
    When a Card Is Moved to the Specified List (Webhook)
    When a Card Is Created or Updated (Webhook)
    When a File Is Added to a Card (Webhook)
    When an Email Matching Specific Keywords Is Received
    When an Email with a Specific Label Is Received
    When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
    Get Lists on a Board
    Create a New Card
    Get Labels List
    Get Board Members
    Archive Card
    Move Card to Another List
    Invite Member to Board
    Get Cards in a Specific List
    Get Card Information
    Change Card Cover Color
    Get List of Card Custom Field Information
    Get Dropdown Custom Field Information
    Get Specific Custom Field Settings
    Get Card Custom Field Items
    Update Card
    Search Cards
    Get Information on Files Attached to a Card
    Download File
    Create List
    Add Comment to Card
    Search Emails
    Move Message to Trash
    Add Label to Specific Message
    Remove Label from Specific Message
    Retrieve Specific Message
Flowbot triggers
    When a Card Is Created (Webhook)
    When a Card Is Updated (Webhook)
    When a Card Is Moved to the Specified List (Webhook)
    When a Card Is Created or Updated (Webhook)
    When a File Is Added to a Card (Webhook)
Flowbot operations
    Get Lists on a Board
    Create a New Card
    Get Labels List
    Get Board Members
    Archive Card
    Move Card to Another List
    Invite Member to Board
    Get Cards in a Specific List
    Get Card Information
    Change Card Cover Color
    Get List of Card Custom Field Information
    Get Dropdown Custom Field Information
    Get Specific Custom Field Settings
    Get Card Custom Field Items
    Update Card
    Search Cards
    Get Information on Files Attached to a Card
    Download File
    Create List
    Add Comment to Card
Flowbot triggers
    When an Email Matching Specific Keywords Is Received
    When an Email with a Specific Label Is Received
    When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
    Search Emails
    Move Message to Trash
    Add Label to Specific Message
    Remove Label from Specific Message
    Retrieve Specific Message