Convert Excel files submitted through Google Forms to PDF with CloudConvert and store them in Google Drive
Convert Excel files submitted through Google Forms to PDF with CloudConvert and store them in Google Drive
Launch this workflow to connect
Google Drive &
CloudConvert &
Google Forms
!
■Overview
Do you find it time-consuming to convert Excel files generated during your daily operations into PDFs? This is especially inefficient when receiving files through Google Forms, as you need to download, manually convert, and re-upload them. It can also make file management more complicated. With this workflow, when an Excel file is attached to and submitted through Google Forms, CloudConvert automatically converts it to PDF and saves it in a specified Google Drive folder. Automate the manual file conversion process (convert xls to pdf) and streamline your operations.
■Who is this template for?
- Anyone who wants to automate the conversion and storage of Excel files received through Google Forms as PDFs
- Anyone who wants to reduce the time and errors involved in manually converting file formats (convert xls to pdf)
- Business users who want to improve file management efficiency by integrating CloudConvert with Google Drive
■Benefits of using this template
- Automate the entire process—from receiving a response in Google Forms to converting the Excel file to PDF and saving it in Google Drive—to reduce time spent on manual tasks
- Eliminate manual file handling to prevent human errors such as conversion mistakes, selecting the wrong save location, or forgetting to save the file
■Flowbot steps
- First, connect Google Forms, CloudConvert, and Google Drive to Yoom
- Next, select Google Forms as the trigger, set the “When a response is submitted to the form” action, and target responses with an attached Excel file
- Set the Google Drive “Download a file” action as an operation to download the Excel file received through the form
- Then, configure the CloudConvert operation to upload the downloaded file and convert it to PDF
- Once the conversion is complete, download the converted file from CloudConvert
- Finally, set the Google Drive “Upload a file” action as an operation to save the downloaded PDF file in the specified folder
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customizing this workflow
- With CloudConvert’s file conversion action, you can set the output format, file name, and other values as needed, or embed dynamic information such as form responses as variables
- With Google Drive’s file upload action, you can specify a fixed folder ID or file name, or set information retrieved in a previous operation as variables
■Notes
- Connect Google Forms, CloudConvert, and Google Drive to Yoom.
- For instructions on retrieving response data when using Google Forms as a trigger, see How to retrieve response data with the Google Forms trigger.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval depends on your plan.
Check Out Similar Templates!
Create a record in Notion when a new file is added to Google Drive.
In this workflow, when a new file is uploaded to Google Drive, the file information is automatically compiled in Notion. This automation facilitates smooth file tracking and sharing, ensuring seamless information sharing within the team.
See more
About the Apps
Templates using
Google Drive
Automatically convert PowerPoint files in Google Drive to Google Slides and notify your team in Slack. Eliminate manual conversions and missed sharing to streamline document management and team collaboration.
In this workflow, when a new file is uploaded to Google Drive, the file information is automatically compiled in Notion. This automation facilitates smooth file tracking and sharing, ensuring seamless information sharing within the team.
The workflow automatically saves form responses to Google Drive and registers leads in Salesforce. It enhances data management efficiency and integrates the sales process.
CloudConvert
Related apps
Templates using
CloudConvert
Rename files and change their extensions with CloudConvert after they’re uploaded to Box, then upload them back to Box. Keep your files organized and streamline your workflow.
When a file is sent from Discord, convert it to any file format with CloudConvert and save it to Google Drive
Automatically convert files received in Discord with CloudConvert via Yoom, then save them to Google Drive. Prevent missed downloads, conversions, and uploads while reducing processing time.
Convert files uploaded to Box with CloudConvert, extract text using OCR, and send the results to Discord. Streamline file format changes, content review, and team sharing to improve operational efficiency.
Google Forms
Related apps
Templates using
Google Forms
When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.
This is a business workflow that automatically adds Google Form responses to Notion and sends event information via Gmail. This streamlines data management and information dissemination, making event operations more efficient.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
When a response is submitted to a Google Form, an event is added to Google Calendar and an email is sent. This flow allows for seamless automation from adding the event to sending the email, using only the form responses.
About the apps you use
Google Drive
Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.
see detailsTemplates
Automatically convert PowerPoint files in Google Drive to Google Slides and notify your team in Slack. Eliminate manual conversions and missed sharing to streamline document management and team collaboration.
Convert files containing specific keywords created in Google Drive into Google Slides
In this workflow, when a new file is uploaded to Google Drive, the file information is automatically compiled in Notion. This automation facilitates smooth file tracking and sharing, ensuring seamless information sharing within the team.
Create a record in Notion when a new file is added to Google Drive.
The workflow automatically saves form responses to Google Drive and registers leads in Salesforce. It enhances data management efficiency and integrates the sales process.
Add files to Google Drive using form responses and register leads in Salesforce.
CloudConvert
At Yoom, you can integrate with CloudConvert without any code to automate various file conversion processes. For example, you can automatically convert PowerPoint files received via email into PDFs or automatically compress files uploaded to Google Drive or Box.
see detailsTemplates
Rename files and change their extensions with CloudConvert after they’re uploaded to Box, then upload them back to Box. Keep your files organized and streamline your workflow.
Rename the file and change its extension in CloudConvert, then upload it back to Box
When a file is sent from Discord, convert it to any file format with CloudConvert and save it to Google Drive
Automatically convert files received in Discord with CloudConvert via Yoom, then save them to Google Drive. Prevent missed downloads, conversions, and uploads while reducing processing time.
When a file is sent from Discord, convert it to any file format with CloudConvert and save it to Google Drive
Convert files uploaded to Box with CloudConvert, extract text using OCR, and send the results to Discord. Streamline file format changes, content review, and team sharing to improve operational efficiency.
Convert files stored in Box with CloudConvert, run OCR, and send notifications to Discord
Google Forms
Yoom allows you to integrate with Google Forms API without any code, enabling you to automate various tasks. For example, you can notify Slack or Chatwork of information submitted via Google Forms, or automatically store information in CRMs like kintone or Salesforce.
see detailsTemplates
When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.
Add Google Form responses to Google Sheets
This is a business workflow that automatically adds Google Form responses to Notion and sends event information via Gmail. This streamlines data management and information dissemination, making event operations more efficient.
Add Google Form responses to Notion and send event information via Gmail.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
When a response is submitted to a Google Form, an event is added to Google Calendar and an email is sent. This flow allows for seamless automation from adding the event to sending the email, using only the form responses.
Add a Google Calendar event and send an email based on responses from a Google Forms reservation form.
No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
When the Job Is Completed
When a Form Response Is Submitted
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
When the Job Is Completed
Flowbot operations
Upload FileConvert FileOptimize FileCreate ThumbnailCapture WebsiteCreate ZIP Archive from FilesRun File Export TaskDownload FileGet File Download URLConvert File (Simple)Optimize File (Simple)Create Thumbnail (Simple)Create ZIP Archive (Simple)Merge Files into PDFConvert Files to PDF and Merge
Flowbot triggers
When a Form Response Is Submitted
Flowbot operations
Get Response ListRetrieve a Specific ResponseGet Response List (Specify Response Period)Get Form QuestionsUpdate Form Title and DescriptionUpdate Question Titles and DescriptionsCreate a New FormUpdate Form Visibility SettingsAdd a Short/paragraph Question (Title and Description)Add a Choice Question (Radio, Checkbox, or Dropdown)Add a Grid Question (Multiple-choice Grid / Checkbox Grid)Add a Question Title and Description (Date/Time)Add a Question Title and Description (Linear Scale)Add a Question Title and Description (Image + Text)Add a Question Title and Description (Image + Choice)Add a Question Title and Description (Choices with Images)More inspiration for you
Discover step-by-step guides for automating your work using the apps featured in this workflow!
