Upload attachments to OneDrive when tasks in a specific Asana project are completed

■Overview

When managing tasks in Asana, do you manually upload files attached to completed tasks to OneDrive every time? While this task is simple, it can be time-consuming and lead to human errors such as forgetting to save files or saving them in the wrong location. By connecting Asana and OneDrive, this workflow automatically uploads attachments when a task is completed, solving these challenges associated with repetitive tasks.

■Recommended for

• Anyone who manually saves files to OneDrive after completing tasks managed in Asana
• Anyone who wants to automate file transfers between Asana and OneDrive and eliminate human errors
• Anyone who wants to streamline project deliverable management and focus on core business activities

■Benefits

• When a task is completed in Asana, attached files are automatically saved to OneDrive, reducing the time spent on manual work
• By eliminating the need to upload files manually, this workflow prevents human errors such as forgetting to save files or saving them in the wrong location, ensuring reliable file management

■Flowbot steps

1. First, connect Asana and OneDrive with Yoom
2. Next, select Asana as the trigger and set the action to “When a task in a specific project is completed”
3. Then, configure Asana’s “Get attached file information” action in an operation to retrieve information about files attached to the completed task
4. Next, configure the “Get file download URL” and “Download file” actions in sequence based on the retrieved information
5. Finally, configure OneDrive’s “Upload file” action in an operation to upload the downloaded file to the specified folder

※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.

■Customization options

• In the Asana trigger settings, you can specify the project to include in the automation
• For the action that uploads files to OneDrive, you can specify the destination folder and file name

■Notes

• Connect both Asana and OneDrive with Yoom.
• Microsoft 365 (formerly Office 365) offers plans for home users and businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Be aware that the shortest available trigger interval varies by plan.
• Files up to 300 MB can be downloaded. Depending on the app specifications, the limit may be less than 300 MB.
• For details on the file size limits for triggers and individual operations, see this page.