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Cal.com HubSpot
When an event is scheduled in Cal.com, extract the data and create a contact in HubSpot
Try this template
Cal.com HubSpot

When an event is scheduled in Cal.com, extract the data and create a contact in HubSpot

Launch this workflow to connect Cal.com & HubSpot !
Try this template

■Overview

While using Cal.com for scheduling is convenient, do you find it time-consuming to manually enter customer information into HubSpot afterward? Manual data entry not only takes time but can also lead to human errors, such as incorrect information or missed entries. This workflow connects Cal.com and HubSpot seamlessly, automatically creating a HubSpot contact whenever an event is scheduled, helping you eliminate these challenges.

■Who Is This Template For?

  • Sales professionals who use both Cal.com and HubSpot and find manual data entry after scheduling inefficient
  • Anyone who wants to automate data transfers from Cal.com to HubSpot to streamline customer management
  • Managers who want to automate the process from scheduling to customer registration and improve overall team productivity

■Benefits of Using This Template

  • Contacts are automatically created in HubSpot whenever an event is scheduled in Cal.com, reducing the time spent on manual data entry.
  • Because the system handles the process automatically, it helps prevent human errors such as incorrect names or contact details and missed registrations.

■Flowbot Steps

  1. First, connect Cal.com and HubSpot to Yoom.
  2. Next, select Cal.com as the trigger and set it to “When an event is scheduled (Webhook).”
  3. Then, configure the AI operation “Extract text” to retrieve the required data from the information received from Cal.com.
  4. Finally, select HubSpot’s “Create a contact” operation and configure it to create a contact based on the extracted data.

※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger runs.

■Customization Options

  • For AI text extraction, specify the information you want to register in HubSpot, such as the person’s name and email address, from the data received from Cal.com.
  • For the HubSpot contact creation action, specify which HubSpot properties should receive each value extracted in the previous step.

■Notes

  • ‍‍Connect both Cal.com and HubSpot to Yoom.
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About the Apps
Cal.com
Yoom allows integration with Cal.com's API without any code, enabling connections between Cal.com and various services. For example, you can notify chat tools like Slack or Teams when an appointment is registered on Cal.com, or integrate user information from registered appointments into CRMs like Salesforce or HubSpot.
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About the apps you use
Cal.com
Yoom allows integration with Cal.com's API without any code, enabling connections between Cal.com and various services. For example, you can notify chat tools like Slack or Teams when an appointment is registered on Cal.com, or integrate user information from registered appointments into CRMs like Salesforce or HubSpot.
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No-Code API Actions
Executable API actions
All
Cal.com
HubSpot
Flowbot triggers
    When a Schedule Is Registered (Webhook)
    When a Schedule Is Changed (Webhook)
    When a Schedule Is Canceled (Webhook)
    When There Is a No-show (Webhook)
    When the Meeting Is Over (Webhook)
    Meeting Started (Webhook)
    When a New Contact Is Created
    When a New Company Is Created
    When a New Deal Is Created
    When a Contact Is Created or Updated
    When a Company Is Created or Updated
    When a Deal Is Created or Updated
    When a Form Is Submitted
    When a Product Is Created
    When a Product Is Created or Updated
    When a Deal Is Updated to the Specified Stage
    When a Record Is Created in a Custom Object
    When a Record in a Custom Object Is Created or Updated
    When an Order Is Created or Updated
    When an Order Is Created
    When a Ticket Is Created
    When a Ticket Is Created or Updated
    When a Service Record Is Created
    When a Service Record Is Created or Updated
    When a Task Is Created
    When a Note Is Added to a Deal
    When a Message in the Specified Thread Receives a Reply
Flowbot operations
    Get Bookings List
    Create a Booking
    Get Latest Contact IDs
    Get Latest Company IDs
    Get Latest Deal IDs
    Submit Data to Form
    Create Form
    Get Tax Rate List
    Get Object Associations
    Create Association Between Custom Objects
    Create Record Association Between Ticket and Custom Object
    Get List of Inbox Threads
    Download Export File
    Create Custom Object Record (Associate with Deal Record)
    Create Contact
    Get Contact
    Update Contact
    Search Contacts (Keyword Search)
    Get Contact Custom Properties
    Get a List of Contact IDs
    Update a Contact Custom Property
    Add a Note to a Contact
    Search Multiple Contacts (and Criteria)
    Get Company IDs Associated with a Specific Contact
    Retrieve a List of Notes Associated with a Contact
    Create Task
    Retrieve a List of Tasks
    Retrieve a Task
    Create Company
    Get Company Information
    Update Company
    Search Companies (Keyword Search)
    Get Company Custom Properties
    Get a List of Company IDs
    Update Company Custom Property
    Add Note to Company
    Add Meeting to Company
    Search Multiple Companies (Filter Criteria)
    Create Deal
    Retrieve Deal Information
    Update Deal
    Search Deals (Keyword Search)
    Retrieve Deal Custom Properties
    Search Deals (Filter Search)
    Update Deal Custom Property
    Add Note to Deal
    Add Line Item to Deal
    Retrieve Deal Line Items
    Retrieve Custom Object Record
    Create Custom Object Record
    Update Custom Object Record
    Search Custom Object Records (Keyword Search)
    Add Note to Custom Object Record
    Retrieve Custom Object Record IDs Associated with Specific Deal
    Search Custom Object Records (Filter Search)
    Create Ticket
    Update Ticket
    Update Ticket Custom Property
    Add Note to Ticket
    Retrieve Ticket Details
    Retrieve Ticket Custom Properties
    Search Multiple Tickets (Filter Criteria)
    Retrieve Product
    Create Product
    Update Product
    Search Products (Keyword Search)
    Search Products (Filter Search)
    Get Quote
    Update Quote
    Delete Quote
    Search Quotes
    Search Quote Templates (Filter Search)
    Add Signer to Quote
    Create Quote
    Get User Information
    Search Users (Keyword Search)
    Search Users (Filter Search)
    Create User
    Get Pipeline Stages
    Get Pipeline Stage
    Get List of Owners
    Get Owner Information
    Get Export Task Status and File URL
    Run CRM Data Export Task
    Get Line Item Details
    Get Line Item Custom Properties
    Associate Records
    Get Public URL for File
    Get Subscription Definitions
    Create Call Log
    Search Line Items (Filter Search)
    Search Fees (Filter Search)
    Search Discounts (Filter Search)
    Create Meeting Log
    Retrieve Service Custom Properties
    Associate a Custom Object Record with a Contact
    Create Order
    Retrieve Orders
    Update Order
    Retrieve Order
    Upload a File to a Specified Folder
    Search Multiple Contacts (or Criteria)
Flowbot triggers
    When a Schedule Is Registered (Webhook)
    When a Schedule Is Changed (Webhook)
    When a Schedule Is Canceled (Webhook)
    When There Is a No-show (Webhook)
    When the Meeting Is Over (Webhook)
    Meeting Started (Webhook)
Flowbot operations
    Get Bookings List
    Create a Booking
Flowbot triggers
    When a New Contact Is Created
    When a New Company Is Created
    When a New Deal Is Created
    When a Contact Is Created or Updated
    When a Company Is Created or Updated
    When a Deal Is Created or Updated
    When a Form Is Submitted
    When a Product Is Created
    When a Product Is Created or Updated
    When a Deal Is Updated to the Specified Stage
    When a Record Is Created in a Custom Object
    When a Record in a Custom Object Is Created or Updated
    When an Order Is Created or Updated
    When an Order Is Created
    When a Ticket Is Created
    When a Ticket Is Created or Updated
    When a Service Record Is Created
    When a Service Record Is Created or Updated
    When a Task Is Created
    When a Note Is Added to a Deal
    When a Message in the Specified Thread Receives a Reply
Flowbot operations
    Get Latest Contact IDs
    Get Latest Company IDs
    Get Latest Deal IDs
    Submit Data to Form
    Create Form
    Get Tax Rate List
    Get Object Associations
    Create Association Between Custom Objects
    Create Record Association Between Ticket and Custom Object
    Get List of Inbox Threads
    Download Export File
    Create Custom Object Record (Associate with Deal Record)
    Create Contact
    Get Contact
    Update Contact
    Search Contacts (Keyword Search)
    Get Contact Custom Properties
    Get a List of Contact IDs
    Update a Contact Custom Property
    Add a Note to a Contact
    Search Multiple Contacts (and Criteria)
    Get Company IDs Associated with a Specific Contact
    Retrieve a List of Notes Associated with a Contact
    Create Task
    Retrieve a List of Tasks
    Retrieve a Task
    Create Company
    Get Company Information
    Update Company
    Search Companies (Keyword Search)
    Get Company Custom Properties
    Get a List of Company IDs
    Update Company Custom Property
    Add Note to Company
    Add Meeting to Company
    Search Multiple Companies (Filter Criteria)
    Create Deal
    Retrieve Deal Information
    Update Deal
    Search Deals (Keyword Search)
    Retrieve Deal Custom Properties
    Search Deals (Filter Search)
    Update Deal Custom Property
    Add Note to Deal
    Add Line Item to Deal
    Retrieve Deal Line Items
    Retrieve Custom Object Record
    Create Custom Object Record
    Update Custom Object Record
    Search Custom Object Records (Keyword Search)
    Add Note to Custom Object Record
    Retrieve Custom Object Record IDs Associated with Specific Deal
    Search Custom Object Records (Filter Search)
    Create Ticket
    Update Ticket
    Update Ticket Custom Property
    Add Note to Ticket
    Retrieve Ticket Details
    Retrieve Ticket Custom Properties
    Search Multiple Tickets (Filter Criteria)
    Retrieve Product
    Create Product
    Update Product
    Search Products (Keyword Search)
    Search Products (Filter Search)
    Get Quote
    Update Quote
    Delete Quote
    Search Quotes
    Search Quote Templates (Filter Search)
    Add Signer to Quote
    Create Quote
    Get User Information
    Search Users (Keyword Search)
    Search Users (Filter Search)
    Create User
    Get Pipeline Stages
    Get Pipeline Stage
    Get List of Owners
    Get Owner Information
    Get Export Task Status and File URL
    Run CRM Data Export Task
    Get Line Item Details
    Get Line Item Custom Properties
    Associate Records
    Get Public URL for File
    Get Subscription Definitions
    Create Call Log
    Search Line Items (Filter Search)
    Search Fees (Filter Search)
    Search Discounts (Filter Search)
    Create Meeting Log
    Retrieve Service Custom Properties
    Associate a Custom Object Record with a Contact
    Create Order
    Retrieve Orders
    Update Order
    Retrieve Order
    Upload a File to a Specified Folder
    Search Multiple Contacts (or Criteria)
Tab 1
Tab 2
Tab 3
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