Send a Microsoft Teams notification when an event is scheduled in Cal.com

■Overview

Are you spending time manually notifying your team on Microsoft Teams every time a new appointment is booked in Cal.com?
While this task is simple, missed or delayed updates can disrupt team collaboration.
With this workflow, you can connect Cal.com and Microsoft Teams to automatically notify your team whenever an appointment is booked, making information sharing seamless.

■Recommended for

• Anyone who manually shares Cal.com bookings on Microsoft Teams
• Managers who want to automate team schedule sharing and prevent misunderstandings or missed updates
• Anyone who wants to connect Cal.com and Microsoft Teams to build a faster information-sharing process

■Benefits of this template

• Notifications are sent to Microsoft Teams as soon as an appointment is booked in Cal.com, reducing the time spent sharing updates manually.
• Prevent human errors such as missed or delayed notifications and incorrect information, ensuring reliable information sharing.

■Flowbot steps

1. First, connect your Cal.com and Microsoft Teams accounts to Yoom.
2. Next, select Cal.com as the trigger and set “When an appointment is booked (Webhook)” to define what starts the flow.
3. Finally, select Microsoft Teams as the operation and set the “Send a message to a channel” action to automatically notify the specified channel with appointment details registered in Cal.com.

※“Trigger”: The action that starts the flow. “Operation”: The action that processes data within the flow after the trigger starts.

■Customization options

• For Microsoft Teams notifications, select the team ID and channel ID where you want to send messages from the options available in Yoom.
• You can freely customize the notification message. Include details retrieved from Cal.com, such as the appointment date and time or participant names, to create clearer notifications.

■Notes

• ‍‍Connect both Cal.com and Microsoft Teams to Yoom.
• Microsoft 365 (formerly Office 365) offers plans for home users and businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.