When you receive an attachment in Gmail, upload it to OneDrive, create a sharing link, and send a notification
When you receive an attachment in Gmail, upload it to OneDrive, create a sharing link, and send a notification
Launch this workflow to connect
Microsoft OneDrive &
Gmail
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■Overview
Do you manually save and share attachments such as invoices received in Gmail to OneDrive each time? These routine tasks not only take time but can also lead to human errors, such as failing to save files or sharing them with the wrong people.
With this workflow, you can automate everything from saving files to OneDrive and creating share links to notifying relevant team members, triggered by the receipt of specific emails. Automate OneDrive and streamline your file management processes.
With this workflow, you can automate everything from saving files to OneDrive and creating share links to notifying relevant team members, triggered by the receipt of specific emails. Automate OneDrive and streamline your file management processes.
■Recommended for
- Anyone who manages Gmail attachments in OneDrive and finds manually saving files time-consuming
- Anyone looking to automate OneDrive and streamline file sharing and related notification workflows
- Anyone looking to prevent missed file saves and sharing errors caused by manual work and improve operational accuracy
■Benefits of using this template
- Attachments are automatically saved to OneDrive when received in Gmail, reducing the time previously spent managing files manually
- By eliminating the need to manually save files and send sharing notifications, this workflow helps prevent human errors such as missed saves and incorrect sharing destinations
■Flow
- First, connect OneDrive and Gmail to Yoom
- Next, select Gmail as the trigger and set the action to “When an email matching specific keywords is received”
- Then, set up OneDrive’s “Upload a file” action in the operation and upload the email attachment
- Next, configure a OneDrive operation to create a share link for the uploaded file
- Finally, set up Gmail’s “Send an email” action in the operation and notify the relevant team members with the share link in the email body
※“Trigger”: An action that starts the flow. “Operation”: An action that processes tasks within the flow after the trigger starts.
■Customizable points in this workflow
- When uploading a file to OneDrive, you can set the destination drive ID. Select a location that fits your needs, such as a personal drive or shared drive
- In the OneDrive settings, you can also specify the item ID for a specific folder. Automatically organize files into folders based on their type, such as “Invoices” or “Project Materials”
■Notes
- Connect both OneDrive and Gmail to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- Microsoft 365 (formerly Office 365) offers plans for home use and plans for general business use (Microsoft 365 Business). Authentication may fail if you are not subscribed to a general business plan.
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits for triggers and individual operations, see File size limits.
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About the Apps
Templates using
Microsoft OneDrive
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Gmail
Related apps
Templates using
Gmail
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About the apps you use
Microsoft OneDrive
Yoom allows you to utilize OneDrive's API without any coding. For example, you can automatically upload attachments received via email to OneDrive and send notifications to Slack or Chatwork.
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Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a File Is Created or Updated in a Specific Folder
When a Folder Is Created or Updated in a Specific Folder
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search Folders and Files
Get a List of Files in a Specific Folder
Create Folder
Download File
Upload File
Copy a File
Create Excel File
Grant Permissions to Folder or File
Change Folder or File Name
Create Sharing Link
Delete File/Folder
Move File to Another Folder
Download File as PDF
Get Top-level Folder List
Get Subfolders of a Specific Folder
Search Emails
Move Message to Trash
Add Label to Specific Message
Flowbot triggers
When a File Is Created or Updated in a Specific FolderWhen a Folder Is Created or Updated in a Specific Folder
Flowbot operations
Search Folders and FilesGet a List of Files in a Specific FolderCreate FolderDownload FileUpload FileCopy a FileCreate Excel FileGrant Permissions to Folder or FileChange Folder or File NameCreate Sharing LinkDelete File/FolderMove File to Another FolderDownload File as PDFGet Top-level Folder ListGet Subfolders of a Specific Folder
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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