Autonomously screen job candidates with an AI worker when applications arrive in Gmail, then notify Slack
Autonomously screen job candidates with an AI worker when applications arrive in Gmail, then notify Slack
Launch this workflow to connect
Gmail &
Slack
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■Overview
Reviewing numerous application emails and screening candidates during the hiring process can be time-consuming and labor-intensive. This workflow uses an AI Worker to automate candidate screening after receiving job applications in Gmail, as well as notifying the results in Slack. Reduce the effort required for manual screening and create an environment where you can focus on more strategic hiring activities.
■Who should use this template
- HR and recruiting professionals who want to use an AI Worker to streamline initial candidate screening
- Those handling a large number of applicants who want to reduce the workload and improve the quality of resume screening
- Those who use Gmail and Slack regularly and are interested in automating the entire hiring process
■Benefits of using this template
- Automate everything from receiving application emails to initial screening and notifying the person in charge, reducing the time recruiters spend on manual screening.
- Because the AI Worker evaluates candidates based on predefined criteria, it helps prevent inconsistencies between reviewers and standardizes the screening process.
■Flowbot steps
- First, connect Gmail and Slack to Yoom.
- Next, select Gmail as the trigger and set the action to “When an email with a specific label is received.”
- Then, select AI Worker as the operation and create a manual (instruction) that matches the applicant’s background against the job requirements, determines whether they pass the screening, and automatically generates follow-up interview questions.
- Finally, configure a Slack action as an operation to notify the designated channel of the screening results generated by the AI Worker.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes information within the flow after the trigger starts.
■Customization options
■Customization options
- When configuring the AI Worker, you can provide specific, fixed instructions for the job requirements used as evaluation criteria, such as required skills, preferred qualifications, and years of experience.
- By embedding applicant information collected by the Gmail trigger, such as the email body and attached files, as variables in the AI Worker’s instructions, you can tailor the screening process to each applicant.
- You can freely configure the Slack notification channel and message content. Choose which information to include, such as a summary of the screening results generated by the AI or interview questions.
■Notes
- Connect both Gmail and Slack to Yoom. You also need to connect the tools (apps) used within the AI Worker under My Apps.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval depends on your plan.
- For basic AI Worker configuration, see “[AI Worker] How to configure the basics”.
- The number of simultaneous AI Worker executions, the number of AI Workers you can create, and the AI models available to you depend on your plan.
- The apps and operations available within an AI Worker are subject to the same usage limits as Flowbots.
- Please note that AI Workers consume tasks during test runs just as they do during production runs. For details, see “[AI Worker] How task execution counts are calculated”.
- AI Workers are more likely to process tasks appropriately when their manuals are configured in detail. For details, see “[AI Worker] How to create a manual”.
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About the Apps
Gmail
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Gmail
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Templates using
Slack
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About the apps you use
Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
see detailsTemplates
This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.
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This is a business workflow that automatically adds Gmail received content to Notion. It streamlines email management and information organization, eliminating the need for manual transcription. By ensuring important emails are securely saved and shared, it enhances the team's operational productivity.
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Automatically sort incoming emails in Gmail by keywords and forward them to the person in charge.
This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
Automatically sort incoming emails in Gmail by keywords and forward them to the person in charge.
Slack
Yoom allows you to utilize Slack's API without any coding. By integrating Yoom with Slack, you can freely connect various SaaS with Slack and receive all kinds of notifications on Slack. Additionally, it is possible to trigger a bot when a message is sent to Slack.
see detailsTemplates
This is a flow bot that automatically activates at the end of each month and sends notifications via Slack. This flow bot can perform various automated processes through the flows added after the branch on the right side. For example, you can use it for various purposes such as monthly invoice issuance, aggregation processing to spreadsheets, or regular data backup processing.
Activate the flow bot at the end of each month and notify Slack.
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Add a comment to a Wrike task when a post is made in a Slack channel.
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Add inquiry content from Slack to Google Sheets
No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When a Message Is Posted to a Channel
When a File Is Posted to a Channel
When a Message Is Posted to a Channel (Webhook)
When a Reaction Is Added to a Message (Webhook)
When a User Is Mentioned in a Channel
When a Message Containing Specified Text Is Posted to a Channel
When the Slack App Is Mentioned (Webhook)
When Mentioned in a Channel (Multiple Users)
When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)
When a New Channel Is Created (Webhook)
When a Message Is Posted in a Thread (Webhook)
When Mentioned in a Channel (Multiple Users & User Groups)
When a Message Reaction Is Removed (Webhook)
When a Posted Message Is Updated (Webhook)
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Send Message to Channel
Send Direct Message
Get Member IDs in a Channel
Create Channel
Invite Members to Channel
Get User Group List
Post Message to Thread
Archive Channel
Get Messages in a Thread
List Public Channels
Remove a Member from a Private Channel
Find User by Email Address
Get User Info
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When a Message Is Posted to a ChannelWhen a File Is Posted to a ChannelWhen a Message Is Posted to a Channel (Webhook)When a Reaction Is Added to a Message (Webhook)When a User Is Mentioned in a ChannelWhen a Message Containing Specified Text Is Posted to a ChannelWhen the Slack App Is Mentioned (Webhook)When Mentioned in a Channel (Multiple Users)When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)When a New Channel Is Created (Webhook)When a Message Is Posted in a Thread (Webhook)When Mentioned in a Channel (Multiple Users & User Groups)When a Message Reaction Is Removed (Webhook)When a Posted Message Is Updated (Webhook)
Flowbot operations
Send Message to ChannelSend Direct MessageGet Member IDs in a ChannelCreate ChannelInvite Members to ChannelGet User Group ListPost Message to ThreadArchive ChannelGet Messages in a ThreadList Public ChannelsRemove a Member from a Private ChannelFind User by Email AddressGet User InfoGet a Specific MessageGet Message LinkDelete MessageGet Users in a User GroupGet Reactions for a MessageCreate a User GroupList Channel MessagesSend a Message to a Channel with AttachmentsList Rows in a ListCreate ListUpdate ListGet a Specific List RowRemove List AccessMore inspiration for you
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