Create a sharing link and notify Microsoft Teams when a file is uploaded to OneDrive
Create a sharing link and notify Microsoft Teams when a file is uploaded to OneDrive
Launch this workflow to connect
Microsoft OneDrive &
Microsoft Teams
!
■Overview
Sharing files in OneDrive can be time-consuming when you have to manually create a sharing link and notify everyone involved each time. It can also lead to missed notifications. With this workflow, when a file is uploaded to a specific OneDrive folder, a sharing link is automatically created and Microsoft Teams is notified. This eliminates the manual work involved in creating OneDrive sharing links and enables fast, reliable information sharing.
■Who Should Use This Template
- Those who manually share files in OneDrive and send notifications in Microsoft Teams
- Those who want to prevent human errors such as incorrect sharing links or missed notifications caused by manual work
- Those who want to automate routine tasks such as creating OneDrive sharing links and improve efficiency across their team
■Benefits of Using This Template
- Because the process from creating a sharing link to sending a notification runs automatically when a file is uploaded, you can reduce the time previously spent on manual tasks.
- Eliminate mistakes such as pasting the wrong link or failing to notify the relevant people, enabling reliable file sharing.
■Workflow
- First, connect OneDrive and Microsoft Teams to Yoom.
- Next, select OneDrive as the trigger and set the action to “When a file is created or updated in a specific folder.”
- Then, use the branching feature in the operation to set a condition so that subsequent actions run only when the file is “created.”
- Next, set the OneDrive “Create a sharing link” action in the operation.
- Finally, set the Microsoft Teams “Send a message to a channel” action in the operation and notify any channel of the sharing link you created.
※“Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.
■Customization Options
■Customization Options
- In the OneDrive trigger settings, specify the folder you want to include in the automation.
- In the Microsoft Teams notification settings, freely select the channel where you want to send the message.
- You can edit the notification message and insert not only fixed text but also variables such as the file name and the sharing link you created.
■Notes
- Connect both OneDrive and Microsoft Teams to Yoom.
- Microsoft 365 (formerly Office 365) offers plans for home use and general business use (Microsoft 365 Business). Authentication may fail if you are not subscribed to a general business plan.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies depending on your plan.
- Branching is an operation available on the Mini Plan and higher. On the Free Plan, operations configured in workflows that use branching will result in an error.
- Paid plans such as the Mini Plan include a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to plan restrictions.
- Due to the app's specifications, the file creation time and last updated time may not be identical, which could result in incorrect branching.
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About the Apps
Templates using
Microsoft OneDrive
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Templates using
Microsoft Teams
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About the apps you use
Microsoft OneDrive
Yoom allows you to utilize OneDrive's API without any coding. For example, you can automatically upload attachments received via email to OneDrive and send notifications to Slack or Chatwork.
see detailsTemplates
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Microsoft Teams
Yoom allows you to utilize Microsoft Teams API without any coding. By integrating Teams with Yoom, you can automate notifications to Teams and automatically register events in the Teams calendar.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a File Is Created or Updated in a Specific Folder
When a Folder Is Created or Updated in a Specific Folder
When a Message Is Sent to a Channel
When a Message Is Sent to a Chat
When an Event Is Added to the Calendar
When a Message with a File Is Sent to the Channel
When a Reply Is Posted in a Specific Message Thread
Flowbot operations
Search Folders and Files
Get a List of Files in a Specific Folder
Create Folder
Download File
Upload File
Copy a File
Create Excel File
Grant Permissions to Folder or File
Change Folder or File Name
Create Sharing Link
Delete File/Folder
Move File to Another Folder
Download File as PDF
Get Top-level Folder List
Get Subfolders of a Specific Folder
Get Teams
Get Team Members
Get Channel List
Flowbot triggers
When a File Is Created or Updated in a Specific FolderWhen a Folder Is Created or Updated in a Specific Folder
Flowbot operations
Search Folders and FilesGet a List of Files in a Specific FolderCreate FolderDownload FileUpload FileCopy a FileCreate Excel FileGrant Permissions to Folder or FileChange Folder or File NameCreate Sharing LinkDelete File/FolderMove File to Another FolderDownload File as PDFGet Top-level Folder ListGet Subfolders of a Specific Folder
Flowbot triggers
When a Message Is Sent to a ChannelWhen a Message Is Sent to a ChatWhen an Event Is Added to the CalendarWhen a Message with a File Is Sent to the ChannelWhen a Reply Is Posted in a Specific Message Thread
Flowbot operations
Get TeamsGet Team MembersGet Channel ListPost a Message to a ChannelSend Message to ChatRetrieve a List of ChatsCreate ChannelPost a Message to a Channel (Mention a Channel)Get User PresenceReply to a Message Posted to a ChannelCreate a Calendar EventGet Folder InformationDownload FileAdd Member to TeamGet Replies to a Specific MessageGet Messages in a Specific ChannelGet User InformationUpdate Calendar EventGet Events[For Next Page Link] Get EventsCreate a TeamDownload Meeting Recording DataGet Meeting InformationGet Meeting Recording ListRequest ApprovalGet Approval ListCancel ApprovalRetrieve a Message in a Specific ChannelMore inspiration for you
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