Shorten links to files uploaded to Google Drive with Bitly and send notifications
Shorten links to files uploaded to Google Drive with Bitly and send notifications
Launch this workflow to connect
Google Drive &
Bitly &
Slack
!
■Overview
Do you find it time-consuming to shorten Google Drive file-sharing links with Bitly and notify stakeholders each time? This is especially true for content intended for public release, such as marketing materials and event presentation materials, which are frequently shared and distributed. Every time a new file is added, the same process has to be repeated. With this workflow, you can automate the entire process—from shortening links with Bitly to sending notifications—whenever a file is uploaded to Google Drive, making content sharing more efficient.
■Who This Template Is For
- Anyone who manually shortens Google Drive sharing links for marketing or event materials using Bitly
- Anyone who wants to streamline the sharing of content intended for public release and prevent mistakes such as incorrect URLs or missed notifications
- Anyone who wants to reduce the time spent on routine team tasks and streamline information sharing
■Benefits of This Template
- Shorten the time spent on manual tasks by automatically shortening links with Bitly and sending notifications whenever a file is uploaded to Google Drive.
- Prevent human errors such as copying the wrong URL or forgetting to send a notification, ensuring reliable information sharing.
■Flowbot Workflow
- First, connect Bitly, Google Drive, and Slack to Yoom.
- Next, select Google Drive as the trigger and set it to “When a new file or folder is created in a specific folder.”
- Then, configure the Google Drive operation “Change file permissions to ‘Anyone with the link’” to make the file shareable.
- Next, configure the Bitly operation “Shorten a link” to shorten the file link retrieved from Google Drive.
- Finally, configure the Slack operation “Send a message to a channel” to send a message containing the generated shortened URL.
※ “Trigger”: An action that starts a flow, “Operation”: An action that processes data within a flow after the trigger starts
■Customization Options
■Customization Options
- In the Slack operation, select the channel where you want to send the notification.
- Create the notification message freely by combining information retrieved in previous steps, such as the file name and Bitly-shortened URL, with any text you choose.
■Notes
- Connect Google Drive, Bitly, and Slack to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
When a Message Is Posted to a Channel
When a File Is Posted to a Channel
When a Message Is Posted to a Channel (Webhook)
When a Reaction Is Added to a Message (Webhook)
When a User Is Mentioned in a Channel
When a Message Containing Specified Text Is Posted to a Channel
When the Slack App Is Mentioned (Webhook)
When Mentioned in a Channel (Multiple Users)
When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)
When a New Channel Is Created (Webhook)
When a Message Is Posted in a Thread (Webhook)
When Mentioned in a Channel (Multiple Users & User Groups)
When a Message Reaction Is Removed (Webhook)
When a Posted Message Is Updated (Webhook)
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
There is no action.
Flowbot operations
Shorten LinkCreate BitlinkDelete BitlinkGet Bitlink ClicksGet Bitlink Click SummaryExpand a BitlinkSearch Bitlinks
Flowbot triggers
When a Message Is Posted to a ChannelWhen a File Is Posted to a ChannelWhen a Message Is Posted to a Channel (Webhook)When a Reaction Is Added to a Message (Webhook)When a User Is Mentioned in a ChannelWhen a Message Containing Specified Text Is Posted to a ChannelWhen the Slack App Is Mentioned (Webhook)When Mentioned in a Channel (Multiple Users)When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)When a New Channel Is Created (Webhook)When a Message Is Posted in a Thread (Webhook)When Mentioned in a Channel (Multiple Users & User Groups)When a Message Reaction Is Removed (Webhook)When a Posted Message Is Updated (Webhook)
Flowbot operations
Send Message to ChannelSend Direct MessageGet Member IDs in a ChannelCreate ChannelInvite Members to ChannelGet User Group ListPost Message to ThreadArchive ChannelGet Messages in a ThreadList Public ChannelsRemove a Member from a Private ChannelFind User by Email AddressGet User InfoGet a Specific MessageGet Message LinkDelete MessageGet Users in a User GroupGet Reactions for a MessageCreate a User GroupList Channel MessagesSend a Message to a Channel with AttachmentsList Rows in a ListCreate ListUpdate ListGet a Specific List RowRemove List AccessMore inspiration for you
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