When you receive a Gmail message that matches specific keywords, organize its content with AI and add it to Google Sheets
When you receive a Gmail message that matches specific keywords, organize its content with AI and add it to Google Sheets
Launch this workflow to connect
Gmail &
Google Sheets
!
■Overview
Do you spend too much time checking important emails containing specific keywords in Gmail one by one and manually entering their details into Google Sheets? This manual process is not only time-consuming, but can also lead to data entry errors and omissions. With this workflow, when you receive an email containing specific keywords in Gmail, AI automatically organizes the content and adds the information to the designated Google Sheet, helping you solve these challenges smoothly.
■Recommended for
- Anyone who finds it time-consuming to manage emails containing specific keywords received in Gmail
- Anyone who wants to summarize incoming emails with AI and manage them in Google Sheets
- Anyone considering automating the manual process of transferring information from emails
■Benefits of this template
- Processing starts automatically when you receive an email containing specific keywords in Gmail, reducing the time previously spent manually transferring information.
- Prevent human errors such as missed entries and data entry mistakes, helping maintain data accuracy.
■Workflow steps
- First, connect Gmail and Google Sheets to Yoom.
- Next, select Gmail as the trigger and set the action to “When an email matching specific keywords is received.”
- Then, configure the AI feature as an operation and create instructions for organizing and summarizing the content of the received email.
- Finally, configure the “Add a record” action for Google Sheets as an operation and add the text generated by AI to the designated sheet.
※“Trigger”: An action that initiates the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customizable aspects of this workflow
■Customizable aspects of this workflow
- In the Gmail trigger settings, you can specify any keywords to detect in incoming emails.
- You can freely combine and configure the information added to Google Sheets, including not only fixed text but also information retrieved in previous steps, such as the Gmail received date and time or an AI-generated summary.
■Notes
- Connect both Gmail and Google Sheets to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When a Row Is Added
When a Row Is Updated
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Set a Value in a Cell
Get Values
Clear Values
Create a New Spreadsheet
Copy a Sheet (Tab)
Add a New Sheet (Tab)
Delete Sheet (Tab)
Replace Values
Update Sheet Name
Delete Rows
Get Spreadsheet Info
Get Sheet Names
Apply a Formula to a Range
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd RowsMore inspiration for you
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