Create a reply draft with ChatGPT when an email arrives in Outlook, save it as a draft, and send a notification
Create a reply draft with ChatGPT when an email arrives in Outlook, save it as a draft, and send a notification
Launch this workflow to connect
Microsoft Outlook &
ChatGPT &
Microsoft Teams
!
■Overview
Use this workflow to connect Outlook with ChatGPT and automate everything from generating email reply drafts based on incoming email content to saving them as drafts. Reduce the time spent handling emails and streamline your work.
■Who this template is for
- Anyone considering integrating ChatGPT to streamline email handling in Outlook
- Anyone who handles a high volume of inquiry emails daily and finds it challenging to create reply messages
- Team leaders who want to standardize the quality of email replies and reduce reliance on individual team members
■Benefits of using this template
- When an email is received in Outlook, ChatGPT automatically creates a reply draft, reducing the time spent writing and allowing you to focus on more important work.
- Reply messages are generated based on preconfigured prompts, helping prevent quality inconsistencies between team members and standardize response quality.
■Flowbot overview
- First, connect ChatGPT, Outlook, and Microsoft Teams with Yoom.
- Next, select Outlook as the trigger and configure the "When an email is received" action.
- Next, configure ChatGPT's "Generate Text" action to create a reply message based on the content of the received email.
- Next, configure the "Extract Text" action to extract only the parts needed for the reply from the generated text.
- Next, configure Outlook's "Create Email Draft" action to save an email draft with the extracted text as the body.
- Finally, configure Microsoft Teams' "Send a Message to a Channel" action to notify the specified channel that a draft has been created.
※"Trigger": An action that starts the flow. "Operation": An action that processes tasks within the flow after the trigger is activated.
■Customization points for this workflow
■Customization points for this workflow
- In the Outlook trigger settings, specify the email folder you want to automate.
- In ChatGPT's Generate Text action, configure the prompt so that it generates polite messages aligned with your company's reply policy.
- In the Microsoft Teams notification action, specify the team ID and channel ID to receive notifications.
■Notes
- Connect both Outlook and ChatGPT with Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
- Microsoft 365 (formerly Office 365) offers plans for home use and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- OpenAI provides ChatGPT API access as a paid service, with usage-based charges based on the tokens used for API requests. Please note that an error will occur if payment cannot be processed when using the API.
- To run ChatGPT (OpenAI) actions, you need to subscribe to OpenAI's paid API plan. (Your account must be able to process payments when the API is used.)
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About the Apps
Microsoft Outlook
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ChatGPT
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Templates using
Microsoft Teams
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About the apps you use
Microsoft Outlook
Yoom allows you to integrate with Outlook's API without any code, enabling the automation of email sending from Outlook. For example, you can automatically send contracts and invoices created in Outlook, or automatically reply to inquiries from input forms using Outlook.
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ChatGPT
At Yoom, it is possible to automate various tasks by integrating with the ChatGPT API without any coding. For example, you can enable direct conversations with ChatGPT from chat tools like Slack or Chatwork, and easily integrate ChatGPT with other SaaS platforms without coding. ChatGPT can be utilized for various purposes such as summarizing meeting minutes, extracting text from email content, and creating product descriptions.
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Microsoft Teams
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
When a Message Is Created in a Thread
When a Message Is Sent to a Channel
When a Message Is Sent to a Chat
When an Event Is Added to the Calendar
When a Message with a File Is Sent to the Channel
When a Reply Is Posted in a Specific Message Thread
Flowbot operations
Create an Event in My Calendar
Create a Calendar
Create an Event in a Specified User's Calendar
Get Email Attachment Information
Download Email Attachments
Delete Event from a Specific User's Calendar
Update Event in a Specific User's Calendar
Delete Event from My Calendar
Update Event in My Calendar
Create Task (with Reminder Settings)
Create a Task (Reminders Not Supported)
Search Events in My Calendar
Search Events in a Specific User's Calendar
Find Meeting Times
Get Calendar View
Retrieve Mail Messages
Move Message
Retrieve a Specific Message
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified GroupCreate an Event in the Specified Group
Flowbot triggers
When a Message Is Created in a Thread
Flowbot operations
Generate TextGenerate Text (with Image)Generate Text (Advanced)Generate Text (Web Search)Generate Text from Image URLConvert Text to Audio FileRetrieve Model ListCreate ThreadAdd Message to ThreadConvert Audio File to Text (File Upload)
Flowbot triggers
When a Message Is Sent to a ChannelWhen a Message Is Sent to a ChatWhen an Event Is Added to the CalendarWhen a Message with a File Is Sent to the ChannelWhen a Reply Is Posted in a Specific Message Thread
Flowbot operations
Get TeamsGet Team MembersGet Channel ListPost a Message to a ChannelSend Message to ChatRetrieve a List of ChatsCreate ChannelPost a Message to a Channel (Mention a Channel)Get User PresenceReply to a Message Posted to a ChannelCreate a Calendar EventGet Folder InformationDownload FileAdd Member to TeamGet Replies to a Specific MessageGet Messages in a Specific ChannelGet User InformationUpdate Calendar EventGet Events[For Next Page Link] Get EventsCreate a TeamDownload Meeting Recording DataGet Meeting InformationGet Meeting Recording ListRequest ApprovalGet Approval ListCancel ApprovalRetrieve a Message in a Specific ChannelMore inspiration for you
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