Do you want to streamline your meeting minute tasks with Notion and Discord automation?
Managing and sharing meeting minutes can be time-consuming and overwhelming, especially on busy days with many meetings. When work gets busy, people may struggle to go through all the meeting details. That’s where Notion and Discord integration come in :) By integrating these two apps and using AI, you can automatically summarize meeting minutes stored in Notion and share them in Discord.
In this article, we’ll show you the powerful capability of Notion Discord integration and how to set it up easily.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Notion, Discord, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
■Overview After compiling meeting minutes in Notion, are you manually copying and pasting the key points to share them on Discord? This work is time-consuming and may lead to omissions when sharing important information. By leveraging this workflow, registering minutes in a Notion database acts as a trigger for AI to automatically summarize the content and notify a specified Discord channel, making streamlining and efficiency of information sharing possible.
■Recommended for ・Those who use Notion and Discord and find sharing minutes to be laborious ・Project managers who want to smoothly share decisions and key points from meetings with the entire team ・Those who want to use AI to automate routine tasks and focus on their core work
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please take note. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, the operations set in the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
🚀 Let’s Set Up a Flow to Summarize and Share Meeting Minutes Automatically
Let's walk through how to set up a flow that automatically summarizes meeting minutes in Notion and sends the resummary to Discord
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Notion and Discord
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: The AI function is only available on Yoom’s certain paid plans. If you’re using the Free plan, the Flowbot may face errors due to limited access. But don’t worry - all plans have a 2-week free trial! You can try all features without restrictions. For more info about Yoom and its plans, visit our Yoom Page.
Step 1: Register Apps in Yoom
Connect Notion
Go to "My Apps" from the left side menu and click "+ Add".
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Search for "Notion" from the app list and select it.
Log in with your Notion account. When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allowing Access".
Now your Notion is connected :)
Connect Discord
Similarly, go to "My Apps" from the left side menu and click "+ Add".
Search for “Discord” from the app list and select it.
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
Give your app a name. Then, upload an icon image for the app. Once you save these settings, move on to the next step by selecting Installation from the left menu.
Next, set the permissions you want to allow from Discord to Yoom.
■Overview After compiling meeting minutes in Notion, are you manually copying and pasting the key points to share them on Discord? This work is time-consuming and may lead to omissions when sharing important information. By leveraging this workflow, registering minutes in a Notion database acts as a trigger for AI to automatically summarize the content and notify a specified Discord channel, making streamlining and efficiency of information sharing possible.
■Recommended for ・Those who use Notion and Discord and find sharing minutes to be laborious ・Project managers who want to smoothly share decisions and key points from meetings with the entire team ・Those who want to use AI to automate routine tasks and focus on their core work
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please take note. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, the operations set in the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Step 3: Set Up Notion App Trigger
Let’s set up the trigger action first. Click on the Notion app trigger action.
The next page is already pre-configured. You can change the title if you want.
Set your trigger interval (the frequency at which Yoom checks Notion for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Then click “Test”. If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.
Step 4: Retrieve Notion Records
Let’s set up to retrieve records. Click on the Notion action item.
Give your action a title (optional). Confirm if the settings are correct.
Select the Database ID from the displayed options. Once chosen, press "Next" to continue.
Define the conditions for the records you wish to retrieve. The Record ID on the left is pre-set. For this case, we selected “Object ID” from the retrieved value of the previous action.
📚 Reference: For more details on retrieved values and how to set them up, see theguide here.
Once you've configured the settings as shown in the image, click the "Test" button at the bottom of the screen. If "TestSuccessful" appears, the setup is complete. Be sure to save your settings.
Step 4: Create a Summary
Let’s set up the next action. Click “Summarize”.
Select the action that matches your needs and click “Next”.
Specify the text to summarize. In this case, we want to summarize using the notes in Notion. So we’ve selected “Minutes” from the retrieved value into the input box.
Then, specify the number of characters. The default setting is 1000 characters. Adjust this based on the length of the analysis result. While you can specify the character count, the final output will be determined by the AI. Please note that the summary may be shorter than the specified number of characters.
☝️Tip: If you want a more concise summary, you can instruct the AI with terms like "more concise" in the summary conditions.
Once configured, click "Test". If the test is successful, a summary will be generated.
Step 5: Share Summary via Discord
Let’s share the summary you just generated through Discord. Click on the Discord action item.
This page is already set up, so click “Next”.
Enter the Channel ID by specifying the part highlighted in the red frame.
Then create a message to send to Discord. The Message can be freely adjusted by combining texts and retrieved values!
When you run a test, the summarized result will be sent to Discord. If the message is sent correctly, click “Save”.
Step 6: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
Summarize the contents of the meeting minutes registered in the Notion database and notify Discord.
■Overview After compiling meeting minutes in Notion, are you manually copying and pasting the key points to share them on Discord? This work is time-consuming and may lead to omissions when sharing important information. By leveraging this workflow, registering minutes in a Notion database acts as a trigger for AI to automatically summarize the content and notify a specified Discord channel, making streamlining and efficiency of information sharing possible.
■Recommended for ・Those who use Notion and Discord and find sharing minutes to be laborious ・Project managers who want to smoothly share decisions and key points from meetings with the entire team ・Those who want to use AI to automate routine tasks and focus on their core work
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please take note. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, the operations set in the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
💡 Other Automation Examples Using Notion and Discord
By integrating Notion with Discord, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
Automation Examples Integrating Notion and Discord
Extract tasks due today from the Notion database every day and send a batch notification to Discord.
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview This is a flow that automatically sorts emails received in Gmail by keyword and adds them to Notion. By using Yoom, you can easily connect apps without programming.
■Recommended for those who 1. Manage business emails using Gmail ・Those who receive a large number of emails every day and want to efficiently sort important emails ・Those who want to quickly determine work priorities and improve time management
2. Use Notion to manage information ・Those who use Notion for task and project management but want to reduce the effort of manually entering information ・Those who want to automatically centralize and share information received via email in a database for easy sharing with the entire team
■Notes ・Please integrate both Gmail and Notion with Yoom. ・You can select the trigger activation interval at 5, 10, 15, 30, and 60-minute intervals. ・Note that the shortest activation interval varies depending on the plan. ・Switching destination is a feature (operation) available with the Mini plan or higher. For the free plan, the operation of the set flowbot will result in an error, so please be careful. ・Paid plans like the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are usually subject to restrictions.
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview This flow automatically converts Google Meet audio to text, compiles it into minutes, and automatically notifies Discord. This eliminates the manual effort of creating meeting minutes and sharing information, allowing for efficient sharing of meeting content with the team. By using Yoom, you can easily connect applications without the need for programming.
■Recommended for -Business professionals who frequently use Google Meet and spend time creating minutes after meetings -Team leaders who use Discord as their main communication tool and want to quickly and automatically share meeting content -IT personnel or executives who want to utilize audio data to improve work efficiency -Those who want to automate information linkage between multiple tools to streamline business processes
■Notes -Integration with Discord and Google Meet is required. -The AI operation for transcribing audio is only available under the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation set in the Flow Bot will result in an error, so please be careful. -Paid plans such as Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI functions (operations). -The maximum downloadable file capacity is 300MB. Depending on the app specifications, it may be less than 300MB, so please be cautious. -For details on the file capacity that can be handled in triggers and each operation, please refer to the following: https://intercom.help/yoom/ja/articles/9413924
■Overview By using the "Notify Discord when a message is received on Telegram" flow, you will be notified on Discord when a message is received on Telegram. Manual notification tasks are no longer necessary, and information sharing is streamlined.
■Recommended for ・Those who use Telegram to obtain information ・Those who want to quickly notify Discord without messages overflowing ・Those who use multiple communication tools for team information sharing ・Those who use Discord regularly and want to centrally manage various notifications ・Those who want to improve work efficiency
■Notes ・Please link both Telegram and Discord with Yoom.
■Overview Automatically sends a notification to Discord when a new message is posted on Slack. The content and destination of the notification can be customized.
■Notes It is necessary to set up account linking for both Slack and Discord. Please replace the Discord notification destination and message content with any desired values.
By integrating Notion with Discord using Yoom, meeting minutes are automatically summarized, and the summary is sent to Discord. Your team no longer needs to manually create meeting minutes and allocate the time to work on other tasks. This not only reduces daily workload but also enhances productivity by enabling quicker execution of important tasks.
Benefit 2. Improved Transparency and Consistency in Operations
Clear communication and information sharing are key to smooth projects. By automatically sharing the summarized meeting minutes, you can maintain information transparency and consistency within the team. When all team members receive the same information quickly, it helps avoid misunderstandings and ensures everyone is on the same page. This can be effective, especially for cross-functional projects where information sharing is key to effective collaboration.
📖 Summary
Integrating Notion with Discord using Yoom streamlined meeting tasks like summarizing and sharing meeting minutes. This automation simplifies meeting workflows, enhances communication, and boosts team collaboration, ensuring everyone stays aligned.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
Having transitioned from a dental hygienist to the IT industry, I previously worked at a web company where I was involved in tasks such as web page replacements as a director's assistant. Leveraging this experience, I am now fully dedicated to conveying the appeal of Yoom to everyone. With an approach that combines technology and user perspective, I am genuinely committed to helping enhance your operational efficiency through Yoom.
