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Do you want to streamline your meeting minute tasks with Notion and Discord automation?
Managing and sharing meeting minutes can be time-consuming and overwhelming, especially on busy days with many meetings. When work gets busy, people may struggle to go through all the meeting details. That’s where Notion and Discord integration come in :) By integrating these two apps and using AI, you can automatically summarize meeting minutes stored in Notion and share them in Discord.
In this article, we’ll show you the powerful capability of Notion Discord integration and how to set it up easily.
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You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
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In this guide, you'll learn the step-by-step process of how to use Yoom to automatically summarize and share meeting minutes using Notion and Discord.
Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them on Discord.
■Recommended for
1. Persons responsible for creating and managing meeting minutes in Notion
・Those who want to streamline information sharing with team members by avoiding the hassle of reading the full minutes
2. Meeting participants and stakeholders
・Those who want to save time reading lengthy meeting minutes
■Benefits of using this template
Notion is a very useful tool for team information sharing and project management, but checking detailed long-form content like meeting minutes every time can be a waste of time and effort.
By implementing this flow, the contents of the meeting minutes registered in the Notion database are summarized and automatically notified on Discord, allowing team members to instantly check and understand the important points without reading the entire minutes, leading to improved operations.
■Notes
・Please link Notion and Discord with each other.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Let's walk through how to set up a flow that automatically summarizes meeting minutes in Notion and sends the resummary to Discord
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️ Note: The AI function is only available on Yoom’s certain paid plans. If you’re using the Free plan, the Flowbot may face errors due to limited access. But don’t worry - all plans have a 2-week free trial! You can try all features without restrictions. For more info about Yoom and its plans, visit our Yoom Page.
Go to "My Apps" from the left side menu and click "+ Add".
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Search for "Notion" from the app list and select it.
Log in with your Notion account. When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allowing Access".
Now your Notion is connected :)
Similarly, go to "My Apps" from the left side menu and click "+ Add".
Search for “Discord” from the app list and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, create a new application from the Discord Developer Portal.
Give your app a name.
Then, upload an icon image for the app.
Once you save these settings, move on to the next step by selecting Installation from the left menu.
Next, set the permissions you want to allow from Discord to Yoom.
Follow this guide for detailed instructions.
Select the server you want to add the bot to, review the permissions, and click “Add” to complete the process.
Click “Reset Token” on the Bot page to generate a new token.
Copy the token and paste it into the corresponding field on the Yoom screen to complete the setup.
Once you see the linked apps listed in the My Apps section, you’re all set :)
Click the "Try It" button to copy the pre-built template into your project.
■Overview
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them on Discord.
■Recommended for
1. Persons responsible for creating and managing meeting minutes in Notion
・Those who want to streamline information sharing with team members by avoiding the hassle of reading the full minutes
2. Meeting participants and stakeholders
・Those who want to save time reading lengthy meeting minutes
■Benefits of using this template
Notion is a very useful tool for team information sharing and project management, but checking detailed long-form content like meeting minutes every time can be a waste of time and effort.
By implementing this flow, the contents of the meeting minutes registered in the Notion database are summarized and automatically notified on Discord, allowing team members to instantly check and understand the important points without reading the entire minutes, leading to improved operations.
■Notes
・Please link Notion and Discord with each other.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Click "Try this template".
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Let’s set up the trigger action first. Click on the Notion app trigger action.
The next page is already pre-configured. You can change the title if you want.
Set your trigger interval (the frequency at which Yoom checks Notion for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Then click “Test”.
If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.
Let’s set up to retrieve records. Click on the Notion action item.
Give your action a title (optional). Confirm if the settings are correct.
Select the Database ID from the displayed options.
Once chosen, press "Next" to continue.
Define the conditions for the records you wish to retrieve.
The Record ID on the left is pre-set. For this case, we selected “Object ID” from the retrieved value of the previous action.
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Once you've configured the settings as shown in the image, click the "Test" button at the bottom of the screen.
If "Test Successful" appears, the setup is complete. Be sure to save your settings.
Let’s set up the next action. Click “Summarize”.
Select the action that matches your needs and click “Next”.
Specify the text to summarize.
In this case, we want to summarize using the notes in Notion. So we’ve selected “Minutes” from the retrieved value into the input box.
Then, specify the number of characters.
The default setting is 1000 characters. Adjust this based on the length of the analysis result. While you can specify the character count, the final output will be determined by the AI. Please note that the summary may be shorter than the specified number of characters.
☝️Tip: If you want a more concise summary, you can instruct the AI with terms like "more concise" in the summary conditions.
Once configured, click "Test". If the test is successful, a summary will be generated.
Let’s share the summary you just generated through Discord. Click on the Discord action item.
This page is already set up, so click “Next”.
Enter the Channel ID by specifying the part highlighted in the red frame.
Then create a message to send to Discord. The Message can be freely adjusted by combining texts and retrieved values!
When you run a test, the summarized result will be sent to Discord. If the message is sent correctly, click “Save”.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
■Overview
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them on Discord.
■Recommended for
1. Persons responsible for creating and managing meeting minutes in Notion
・Those who want to streamline information sharing with team members by avoiding the hassle of reading the full minutes
2. Meeting participants and stakeholders
・Those who want to save time reading lengthy meeting minutes
■Benefits of using this template
Notion is a very useful tool for team information sharing and project management, but checking detailed long-form content like meeting minutes every time can be a waste of time and effort.
By implementing this flow, the contents of the meeting minutes registered in the Notion database are summarized and automatically notified on Discord, allowing team members to instantly check and understand the important points without reading the entire minutes, leading to improved operations.
■Notes
・Please link Notion and Discord with each other.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
By integrating Notion with Discord, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
■Overview
This flow extracts tasks due today from the Notion database and notifies them all at once on Discord every day.
■Recommended for
1. Those who manage schedules with Notion
・Project leaders managing project work schedules
・Public relations team members who share tasks with deadlines daily
2. Those who regularly communicate via Discord
・Team members sharing information on Discord
・Those who use Discord for business communication
■Benefits of using this template
When managing tasks in a Notion database, searching for tasks due today can be cumbersome.
Additionally, if there is a sharing omission when sharing tasks with each member, there is a risk of affecting the progress of the entire team.
This template allows you to notify tasks due today from the Notion database to Discord all at once.
By notifying all at once, there is no need to manually notify each member, and the tasks to be done that day become clear among the team.
By receiving task completion notifications from each member regarding the notification content, progress management becomes easier, and the burden of management tasks can be reduced.
■Notes
・Please link Yoom with both Notion and Discord.
■Overview
This is a flow that sends notifications to Discord when a specified property in the NotionDB for project management is marked as complete.
■Recommended for
1. Those who organize information using Notion
・Project managers managing project information
・Those who want to notify members of progress status all at once
2. Those who use Discord for work
・Projects sharing progress status on Discord
・Those who use Discord for daily communication
■Benefits of using this template
When managing projects with Notion, manually sending notifications to Discord based on the situation can be cumbersome.
Frequent manual notifications to Discord can decrease work efficiency and hinder productivity.
This template is suitable for those who want to automate notifications to Discord.
If there is a completed status in NotionDB, it can automatically send notifications to Discord, thereby improving work efficiency.
Additionally, you can set members for Discord notifications as desired, allowing customization according to your work needs.
■Notes
・Please connect both Notion and Discord with Yoom.
■Overview
This is a flow that notifies Discord of new records posted in Notion.
By integrating Notion and Discord, you can stay updated and prevent any information sharing omissions without having to manually create and send messages by accessing Discord.
■Notes
・Please integrate both Notion and Discord with Yoom.
・Feel free to replace the Discord notification destination and message content with any desired values.
Register Tasks Recorded in Notion to Calendar Apps
■Overview
Automatically register task information from the Notion task management database as all-day events in Google Calendar.
Only new tasks will be registered, and updated tasks will be excluded from the flow.
■Preparation
・Create a task management database in Notion in advance.
※For an actual example, please refer to this link: https://sulky-aftershave-b1d.notion.site/6729db5cf9ff4a26ae2156f44bc2b174?v=db2791f6600d429e9d7796834a753e30&pvs=4
■Setup Method
① Select Notion from the app triggers and press the action when a page is created or updated in a specific database.
② Enter the launch interval and database ID, then test and save.
※For common errors when integrating with Notion, please refer to here.
③ Press the + mark under the trigger and select "Branch".
④ Set the operation to the trigger set in ① and the output to the creation date.
⑤ Set the condition to "not equal to the value" and embed the last updated date obtained in ① as {{Last Updated Date}} in the output and save.
※For details on dynamically using outputs, please refer to here.
⑥ Press the + mark, select Notion from the operation to manipulate the database, and proceed to the next step by selecting "Retrieve Record (ID Search)" from the action and entering the same database ID as the trigger.
⑦ Set the search condition to "Record ID equals" and embed the object ID obtained from the trigger in ① as {{Object ID}}, then test and save.
⑧ Press the + mark, select the action to add or subtract dates from the operation to manipulate and transform data.
⑨ Embed the task's due date obtained in ⑦ as the target date, set the condition to +1 day, assign an arbitrary output name, and test and save.
⑩ Press the + mark, select Google Calendar from the operation to integrate with the app, and choose the action to create an event.
⑪ On the next page, set as follows, test, save, and complete the setup.
・Calendar ID: Enter your Gmail address directly
・Event Title: Embed the task name obtained in ⑦
・Event Start Date: Embed the task's due date obtained in ⑦
・Event Start Time: 00:00
・Event End Date: Embed the due date added in ⑨
・Event End Time: 00:00
・Event Details: Optional input
■Notes
・Be sure to register tasks by adding a new row.
※This is because using the default empty row after creating the database will cause discrepancies between the creation and update dates.
Add Inquiry Details to Notion
■Overview
This is a flow that adds a record to a Notion database when there is a response to a Google Form.
■Recommended for
1. Those who manage information with Notion
・Those who want to automatically add information collected via Google Forms, such as customer information, survey results, and event participant information, to a Notion database
・Those who want to utilize Notion's database features to organize and analyze information for business use
2. Those who want to streamline operations by linking Google Forms and Notion
・Those who want to eliminate manual data entry and save time
・Those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・Those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to a Notion database, leading to significant time savings.
・Since the Notion database is updated immediately when there is a form response, you can always grasp the latest information.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
■Overview
This is a flow that automatically sorts emails received in Gmail by keywords and adds them to Notion.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage business emails using Gmail
・Those who receive a large number of emails daily and want to efficiently sort important emails
・Those who want to quickly determine work priorities and improve time management
2. Those who manage information using Notion
・Those who use Notion for task and project management but want to reduce the hassle of manually entering information
・Those who want to automatically centralize information received via email into a database and make it easier to share with the entire team
■Benefits of using this template
By linking Gmail and Notion, you can simplify the organization and management of emails.
Using this automated flow, you can automatically categorize emails containing important keywords and add them to Notion.
This not only reduces the time spent on manual email management but also allows you to properly manage important information that is easy to overlook.
Additionally, by centrally managing information on Notion, sharing information becomes easier, improving the productivity of the entire team.
By utilizing this flow, you can streamline your work and focus on more important tasks without being overwhelmed by email organization.
■Overview
This is a flow where a record is added to the Notion database when a new response is submitted to the Yoom form.
Data is added to Notion without the need to double-check previously obtained information, preventing any gaps or omissions in information management.
You can also create this by changing the Yoom form trigger to a Google form trigger.
Please refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
■Notes
・Please integrate Notion and Yoom.
Add the Registered Content in Notion to Database Apps
■Overview
The "Add information added to Notion to Airtable" workflow contributes to the efficiency of information management.
Since Notion data is automatically reflected in Airtable, the manual effort is reduced.
■Recommended for
■Benefits of using this template
By linking Notion and Airtable, you can quickly update information.
This allows for rapid sharing of the latest information and enables quick decision-making.
Moreover, the reduction in manual data entry leads to increased operational efficiency.
As a result, productivity improves, unnecessary mistakes are prevented, and high-quality services can be provided.
Information sharing among members becomes smoother, contributing to improved team performance.
■Overview
Automatically register task information recorded in the Notion task management database into Microsoft Excel.
■Notes
・It is necessary to set up account integration for both Notion and Microsoft Excel.
・Please replace the columns of the corresponding Microsoft Excel sheet with any desired values for use.
・Microsoft365 (formerly Office365) has both a personal plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that adds information to a Google Spreadsheet when it is added to any Notion database.
By integrating Notion and Google Spreadsheet, newly added information is automatically stored in the Google Spreadsheet database, eliminating any gaps or omissions in information management.
Additionally, since the trigger is activated by registration or update in the Notion database, you can create advanced flows such as using creation or update dates to branch the registration and update routes and notify Google Chat using branching operations.
■Notes
・Please integrate both Notion and Google Spreadsheet with Yoom.
Share Messages via Discord
■Overview
In this flow, Google Meet audio is automatically transcribed into text, compiled into minutes, and then automatically notified to Discord. This eliminates the need for manual minute-taking and information sharing, allowing you to efficiently share meeting content with your team.
With Yoom, you can easily integrate apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
This is a flow to notify the recording URL once a meeting on Zoom has ended.
With this flow, you can seamlessly and reliably share the recording with the entire team.
You can freely arrange the notification recipients and message.
■Notes
・Account integration with each app and Yoom is required.
・Please note that an error will occur if the meeting was not recorded.
Share Messages via Discord
■Overview
This is a flow for forwarding Gmail messages to a Discord text channel.
■Recommended for
1. Those who use Gmail for communication with client companies
・Sales assistants responsible for communication with client companies
・Customer service department personnel who use it for client interactions
2. Companies that share information internally via Discord
・Personnel from companies that use chat rooms for each department
・Project managers who want to quickly share information from clients with their team
・Administrative personnel managing data using digital tools
3. Those who want to reduce manual input and improve work efficiency
・Owners of small and medium-sized enterprises aiming for business automation
・Personnel in general affairs and administration with a lot of data entry tasks
■Benefits of using this template
・Automatically forwarding received content from Gmail to Discord allows for immediate information sharing with the entire team.
・By quoting the received content from Gmail to send chats to Discord, it prevents errors from manual input.
■Notes
・Please integrate both Gmail and Discord with Yoom.
・For forwarding processes when using Gmail as a trigger after integrating with Yoom, please refer to the following:
■Overview
By using the flow "Receive a message on Telegram and notify on Discord," you can automatically notify Discord when a message is received on Telegram.
This eliminates the need for manual notification tasks and streamlines information sharing.
■Recommended for
■Benefits of using this template
By integrating Telegram and Discord, you can quickly receive notifications on Discord for messages received on Telegram.
This enables timely information sharing and ensures that important messages are not missed.
Especially for busy teams or when it is difficult for dispersed members to grasp the situation in real-time, information can be shared quickly, enhancing team cohesion.
Additionally, centralized information management reduces unnecessary communication and duplicate tasks among members, leading to more efficient work progress.
As a result, it will contribute to overall productivity improvement.
◼️Overview
When a new message is posted on Slack, a notification is automatically sent to Discord.
The content and destination of the notification can be customized.
◼️Notes
・Integration settings with accounts are required for both Slack and Discord.
・Please replace the Discord notification destination and message content with any desired values.
Notify via Discord When a Lead is Registered
■Overview
This is a flow that notifies Discord when a lead is created in Microsoft Dynamics365 Sales.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for integration between apps.
■Recommended for
1. Departments that manage leads in Microsoft Dynamics 365 Sales and use Discord as an internal communication tool
・Those who want to smoothly share lead information, respond quickly, and strengthen team collaboration
2. Sales representatives who want to improve the speed of response after acquiring leads
・Those who want to quickly grasp the occurrence of new leads via Discord to prevent delays in response and enable rapid customer approach
3. Those who want to automate the manual input of messages into Discord
・Those who frequently use Discord for internal notifications
・Owners of small and medium-sized enterprises aiming for business automation
■Benefits of using this template
When the entire department utilizes Microsoft Dynamics365 Sales, it is important to share information about what kind of leads are being acquired individually with the whole team.
However, constantly checking both Microsoft Dynamics365 Sales and Discord can be cumbersome and may reduce work efficiency.
By utilizing this flow, when a lead is created, lead information is automatically notified in Discord, allowing for quick responses, which can enhance customer satisfaction, build good relationships, and potentially lead to acquiring repeat customers and new customers through word of mouth.
■Notes
・Please integrate Yoom with both Microsoft Dynamics365 Sales and Discord.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow that notifies Discord when a lead is registered in HubSpot's contacts.
■Recommended for
1. Marketing professionals using HubSpot
・Those who want to quickly share new lead information with their team
・Those who want to ensure no lead information is missed and achieve prompt follow-up
2. Those who use Discord for business communication
・Those who want to receive information about newly added prospects on Discord
■Benefits of using this template
For marketing professionals, quickly catching up on lead information is extremely important.
If you can immediately grasp lead information, you can promptly follow up and efficiently approach customers.
By using this template, when lead information is added to HubSpot, a notification is automatically sent to Discord, enabling quick information capture.
Additionally, it is effective for information sharing among members, as the entire team can easily check information on Discord, leading to increased transparency.
■Notes
・Please integrate Yoom with both HubSpot and Discord.
・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
This is a flow that notifies Discord when lead information is registered via Meta Ads (Facebook).
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
1. Marketing and sales personnel using both Meta Ads (Facebook) and Discord
・Those who want to automatically notify Discord of lead information acquired from Meta Ads (Facebook) for prompt response
・Those who want to reduce the hassle of manual notifications and information sharing
・Those who want to share lead information on Discord to strengthen team collaboration
2. Companies or teams utilizing Discord
・Companies that have implemented Discord
・Team members who use Discord daily for internal communication
■Benefits of using this template
Meta Ads (Facebook) is an effective tool for lead acquisition.
However, manually transferring acquired lead information to another system is time-consuming and labor-intensive, and can lead to human errors such as input mistakes or information leaks.
By implementing this flow, when lead information is registered via Meta Ads (Facebook), it will be automatically notified to Discord, freeing sales personnel from manual input tasks and allowing them to focus on more core activities such as approaching leads and conducting business negotiations. Additionally, the risk of data entry errors and information leaks is eliminated, enabling accurate and efficient lead management.
■Notes
・Please integrate Yoom with both Meta Ads (Facebook) and Discord.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
By integrating Notion with Discord using Yoom, meeting minutes are automatically summarized, and the summary is sent to Discord. Your team no longer needs to manually create meeting minutes and allocate the time to work on other tasks. This not only reduces daily workload but also enhances productivity by enabling quicker execution of important tasks.
Clear communication and information sharing are key to smooth projects. By automatically sharing the summarized meeting minutes, you can maintain information transparency and consistency within the team. When all team members receive the same information quickly, it helps avoid misunderstandings and ensures everyone is on the same page. This can be effective, especially for cross-functional projects where information sharing is key to effective collaboration.
Integrating Notion with Discord using Yoom streamlined meeting tasks like summarizing and sharing meeting minutes. This automation simplifies meeting workflows, enhances communication, and boosts team collaboration, ensuring everyone stays aligned.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
