AI tools are powerful, but how can you apply them to your business? You might have heard of lots of potentials already, but you might be unsure how to use them effectively in your day-to-day work.
In this article, we'll show you how to automatically summarize internal meeting minutes by integrating Gemini and Notion - two powerful AI tools. Learn how to effectively use AI to streamline your meeting documentation process and enhance your workflow!
✨ Recommended for
Companies using Notion and Gemini
Teams that frequently need to summarize long texts, such as meeting minutes
Managers who want to quickly summarize and share information with their team
Businesses looking to enhance operations through generative AI
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Gemini, Notion, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically summarizes internal meeting notes added to a Notion database using Gemini.
✔️ For Those Who Want to Try It Quickly
Yoom offers ready-made templates for easy setup in integrating Notion and Gemini to summarize meeting notes. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
🚀 How to Create a Flowbot for Summarizing Notion Content Using Gemini
Let's walk through how to set up a flow that automatically generates meeting minutes using Gemini, based on the data from your Notion database.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Gemini & Notion
If you don’t have a Yoom account yet, register now from thisregistration form!
Step 1: Connect Notion and Gemini
Go to "My Apps" from the left side menu and click "+ Add".
Connect Notion
To integrate Notion with Yoom, start by preparing your Notion database</span>. The following items need to be set up:
Content before summarization
Section to add summary results
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Return to Yoom, search for "Notion" and click on it.
When the following screen appears, click "Select a page".
Select the page(s) to grant access to the database and click "Allowing Access".
Connect Gemini
Search for "Gemini" and click on it to connect the app.
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, go to the Gemini API acquisition page. Review the content and agree to the terms by checking the box. Click the "Continue" button at the bottom right.
Click on the "Get API key" button.
Click on "Create an API key".
Your new API key will appear. Copy it.
Return to Yoom, and paste the copied API key into the access token field.
Once all the required fields are filled in, click "Add" to complete registration.
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Trigger Action
Click on the trigger action labeled "When a page in a specific database is created or updated".
You can change the title to anything you like.
Select your account and click "Next".
Set your trigger interval (frequency of sync) to how frequently Yoom checks Notion for updates. It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoomplan. Be sure to check your current plan’s limit.
Enter the Database ID (The part labeled as ●●● in "notion.so/domain/●●●?" or "notion.so/●●●?" is the Database ID.)
📚 References: For more details, you can refer to the full guide here.
Once the setup is complete, add test meeting minutes to Notion and click the "Test" button. If successful, the retrieved value should be updated as below.
Click "Add Value to Retrieve".
Find the data you want to summarize and click the + icon.
Once the data is retrieved, it will appear in the retrieved value. Click on the pencil icon of the added value to edit.
Change the name of the data as needed, and click "Save" to apply the changes.
Step 4: Generate Summary with Gemini
Click on the action labeled "Generate content".
Select the Gemini model you want to use. You can find the model information by clicking the top left of the Gemini page.
Return to the Yoom screen, select the Gemini model from the displayed options.
Click the "Prompt" field.
For this example, since we want to create a meeting minute, we'll select "content 2" from the previous step's retrieved value.
Enter "System Instruction" based on the example input provided below.
Below is an example of how to set the prompt and the system instruction. Check the annotation and modify your prompt and system instruction as needed.
Once the setup is complete, click the "Test" button. If the test is successful, click "Save".
Step 5: Add Generated Summary to Notion Database
This is the final step. Click on the action labeled "Update record (ID search)."
You can change the title to anything you like. Select your account and make sure "Updated record (by ID)" is selected.
Enter the Notion Database ID (The Database ID is the '●●●' part in the URL 'notion.so/[domain-name]/●●●?' or 'notion.so/●●●?').
Click "Next".
Set the "conditions for the record you want to update".
For this example, we want to select "Object ID".
Click on the input field.
Select "Record ID" "equal" and "Object ID" from the displayed options.
Then, set the "value of the updated record".
Add the summarized data to the "Summary results". Select the "Generated content" in the retrieved value from the previous step.
Once set up, run a test. If successful, hit "Save".
Step 6: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it!
Your Flowbot is complete!
💡 Other Automation Examples Using Notion and Gemini
You can try out more automations by utilizing Gemini and Notion with Yoom. Here are some more examples you can explore for your next automation!
Automation Using Notion and Gemini
Create a Flowbot that organizes, summarizes, and updates meeting minutes with Gemini, or analyzes and adds content from Google Forms. This can help reduce time spent on data management and improve the analysis process.
Analyze the content of Google Forms with Gemini and add it to Notion.
■Overview The "Analyze Google Form Content with Gemini and Add to Notion" workflow is an automation process for efficiently utilizing collected form data. It reduces the effort of data processing and enables faster decision-making.
■Recommended for - Those who collect feedback from customers or teams using Google Forms. - Individuals who want to efficiently analyze large amounts of text data collected via forms. - Business persons wishing to perform text analysis easily even without specialized data analysis knowledge. - Those who want to use Gemini's AI features to identify data trends and key points. - Team leaders or project managers who use Notion to organize and share information. - Individuals who want to automatically add analysis results to Notion to facilitate information sharing across the team. - Business owners or managers aiming to streamline operations and improve productivity. - Those who wish to automate manual data processing to save time and effort. - Individuals who want to connect multiple SaaS apps to build an integrated business workflow. - Those aiming to achieve a unified business process using Yoom."
■Cautions - Connect Google Forms, Gemini, and Notion with Yoom respectively. - Please refer to the link below for obtaining responses when using Google Forms as a trigger. https://intercom.help/yoom/ja/articles/6807133 - The trigger activation interval can be selected as 5, 10, 15, 30, or 60 minutes. - Note that the shortest activation interval varies by plan.
■Overview The 'Organize and summarize meeting minutes created in Notion with Gemini' workflow is an automated process to streamline the creation and sharing of meeting minutes after meetings. Gemini efficiently organizes and summarizes the detailed meeting information recorded in Notion and automatically updates it with the latest information.
■Who should use this template: - Team leaders or project managers managing meeting minutes in Notion - Those who want to quickly organize and summarize meeting minutes - Members of companies or organizations aiming to improve information sharing efficiency - Those who want to smoothly carry out follow-ups and information transmission after meetings - Business personnel who spend time updating meeting minutes manually - Those who want to focus on other important tasks by reducing effort through automation - Those using Notion and Gemini but facing challenges with integration - Those who want to strengthen integration with an easy-to-set-up workflow
■Notes - Please connect Notion and Gemini respectively with Yoom. - By using triggers with Chrome extensions, you can directly activate triggers from within Notion. - Please refer to the following for the trigger setup method using Chrome extensions. https://intercom.help/yoom/ja/articles/8831921
By integrating Notion with ChatGPT, you can automatically summarize meeting content, generate tasks, and update information. This can minimize manual work and ensure key information is organized and handled quickly!
Add lead information registered in Salesforce to Notion.
■Overview The "Add Lead Information Registered in Salesforce to Notion" workflow can automate the task of transferring information. Since manual tasks are automated, it helps avoid human errors.
■Recommended for ・Those who use Salesforce for sales activities ・Those who want to quickly reflect lead information registered in Salesforce to Notion ・Those who want to save the trouble of manually entering lead information and manage it quickly ・Those who regularly use Notion and want to promote centralized management ・Those who need to quickly share lead information with team members ・Those who want to prevent information omissions and conduct sales activities efficiently
■Notes ・Please connect both Salesforce and Notion with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview The "Add customer information to Notion when it is added to Airtable" workflow is a business workflow that streamlines customer management. When new customer information is entered in Airtable, the same information is automatically registered in Notion, saving effort while maintaining data consistency. This allows for smoother management of customer information.
■Recommended for ・Those who manage customer information in Airtable and want to utilize the same data in Notion ・Those who feel the hassle of manually synchronizing data between multiple tools in customer management ・Business users looking for an efficient data entry method to manage customers using Notion ・Corporate personnel who want to automate business flows while maintaining data consistency
■Notes ・Please link both Airtable and Notion with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Airtable output can be obtained from JSONPath. Please refer to the following for the acquisition method. https://intercom.help/yoom/en/articles/6807133
■Overview Manually transcribing survey and inquiry responses collected with Typeform into a Notion database one by one can be time-consuming and labor-intensive. Manual copy and paste can also lead to human errors such as input mistakes and omissions. By using this workflow, when a form is submitted in Typeform, the responses are automatically added to a Notion database, allowing you to smoothly resolve these issues.
■Recommended for ・Those who want to streamline data transfer between Typeform and Notion ・Those who want to centrally manage survey and inquiry responses in Notion and facilitate smooth team information sharing ・Those who want to prevent manual input mistakes and missed follow-ups, and improve operational accuracy
■Notes ・Please connect Yoom with both Typeform and Notion. ・Typeform outputs can be retrieved via JSONPath. Please refer to the following for how to retrieve them. https://intercom.help/yoom/en/articles/9103858
■Overview Are you manually copying inquiries and survey responses collected with Jotform into a Notion database one by one? This task is time-consuming and is one of the operations where input mistakes and omissions due to copy-and-paste are likely to occur. By leveraging this workflow, when a Jotform form is submitted, its contents are automatically added as a record to a Notion database, resolving these data entry challenges and enabling real-time information sharing in real time.
■Who we recommend this template for ・Those who manually transcribe responses collected with Jotform into Notion ・Teams that manage inquiries or applications from forms in Notion ・Those who want to eliminate human error and improve operational efficiency by automating data entry
■Notes ・Please connect Yoom with both Jotform and Notion. ・Please refer to the following for how to set up Jotform webhooks. https://intercom.help/yoom/en/articles/8105581
Summarize and Notify Meeting Minutes Registered in Notion
When meeting minutes are added to the Notion database, Gemini can automatically summarize the content and send a notification to your communication tools. This minimizes the time to review meeting notes and ensures your team is always informed.
Transcribe the contents of the meeting and store them in Notion.
This is a flow bot that automatically transcribes audio from the meeting data uploaded in the input form and stores it in a specific database in Notion.
Automatically summarize data collected from forms using Gemini and add it to a database tool. This can help save time on data entry and improve data management :)
Analyze the content posted on Google Chat using the Gemini assistant and update the response back to Google Chat.
■Overview This is a flow that analyzes the content posted on Google Chat using Gemini's assistant and updates the response back to Google Chat.
■Recommended for 1. Those who want to improve the efficiency of internal FAQs and help desk operations 2. Those who want to promote the activation of internal communication 3. Companies that use Google Chat as an internal portal
■Notes ・Please integrate with both Google Chat and Gemini with Yoom. ・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details. https://intercom.help/yoom/en/articles/6647336 ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview Are you overwhelmed with handling inquiries and sharing information in Microsoft Teams, and finding it time-consuming to review posts and craft appropriate responses? Handling everything manually not only takes time but can also lead to inconsistent response quality. By leveraging this workflow, Gemini automatically analyzes messages posted to Microsoft Teams and posts the generated response to the channel, helping resolve these communication challenges.
■Who we recommend this template for ・Those who want to streamline inquiry handling in Microsoft Teams and shorten the time to reply ・Team leaders who want Gemini to summarize discussions and information in specific internal channels and use them as knowledge ・Those who want to incorporate generative AI into their operations to eliminate manual effort in gathering information and creating responses
■Notes ・Please connect Yoom with both Microsoft Teams and Gemini. ・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please be aware.
■Overview Are you spending time manually creating responses for inquiries and questions on Slack each time? Especially when repetitive exchanges and information searches occur frequently, it can become a burden on the person in charge. By leveraging this workflow, a post to a specific Slack channel can trigger Gemini to analyze the content, automatically generate a response, and post it to Slack, helping streamline these inquiry-handling tasks.
■Recommended for ・Information systems staff who spend a lot of time handling internal inquiries on Slack ・Those who want to leverage Gemini to make communication on Slack smoother ・Those who want to systemize automatic replies to routine questions and improve team productivity
■Notes ・Please connect Yoom with both Gemini and Slack. ・For the trigger, you can choose an execution interval of 5, 10, 15, 30, or 60 minutes. ・The minimum execution interval varies by plan, so please be aware.
Analyze Uploaded Images with Gemini and Notify the Content
When an image is uploaded to Google Drive, Gemini analyzes the content and sends a notification to your chat tool. This allows you to quickly understand the content of the image without having to manually review it.
After completing the form, summarize with Gemini and add it to Google Sheets.
■Overview This is a flow to summarize with Gemini and add to Google Spreadsheet after responding to the form. You can automatically summarize the information collected in the form with Gemini and smoothly link it to Google Spreadsheet.
■Recommended for ・Those who are collecting data using online forms Business personnel who are gathering a lot of information through forms such as customer surveys and internal applications ・Those who are spending time summarizing and organizing data Team leaders or managers who want to reduce the manual burden by automatically summarizing information using Gemini ・Those who are managing data using Google Spreadsheet People who want to reduce manual input into Google Spreadsheet and manage data efficiently through automatic linkage ・Executives or IT personnel aiming to automate business workflows Executives or IT personnel who want to improve overall business efficiency through data processing automation
■Notes ・Please link Yoom with both Gemini and Google Spreadsheet.
■Overview The "Summarize email content with Gemini and add to Google Spreadsheet" workflow streamlines information management. By summarizing and adding data to the database, readability of information is enhanced.
■Recommended for: ・Those who frequently use email for business ・Those who need to quickly summarize and share email content ・Those who manage data and information using Google Spreadsheets ・Those who want to reduce manual summarization and input errors to work efficiently ・Those who receive a high volume of emails and wish to work efficiently even in a busy work environment
■Notes ・Please link Yoom with both Gemini and Google Spreadsheets.
■Overview This flow summarizes Gmail content using Gemini and adds it to a Google Spreadsheet. By summarizing with Gemini, email management can be streamlined.
■Recommended For ・Those who want to efficiently manage a large number of emails People who receive a lot of Gmail daily and find it challenging to organize the content ・Business people who want to centrally manage email content Those who want to compile information to share with the team in a Google Spreadsheet ・Those who want to reduce manual data entry People who want to avoid the hassle of manually transcribing email content into a spreadsheet to improve work efficiency
■Notes ・Please integrate each of Gemini, Gmail, and Google Spreadsheet with Yoom.
Benefit 1: Increased Efficiency with Quick Summarization
Integrating Notion and Gemini allows you to summarize newly added content in Notion and instantly add the results back into Notion. You no longer need to read through everything - Gemini can quickly generate concise summaries, reducing time spent manually reviewing + summarizing lengthy texts :)
Benefit 2: Reduce Human Errors
Manually creating summaries can lead to missed details when dealing with long texts. Gemini can ensure consistency and accuracy by eliminating this risk by generating content based on standardized prompts :)
Benefit 3: Faster Information Sharing
Since the summarized content is automatically added to Notion, it makes it easier for your team to access and share information. This ensures that important data is readily available for your team, leading to better collaboration and faster decision-making.
📖 Summary
Now you know how to integrate Gemini with Notion to automatically summarize internal meeting minutes with Gemini using the Notion database. By integrating these two apps, you can solve common work challenges like reducing the time spent on organizing meeting minutes and improving information sharing. Best of all, no specialized knowledge is needed, and anyone can easily set it up!
Ready to simplify your workflows? Sign up for Yoom and try it today!
After working as a manager at a general store, I began working from home as an SEO writer. Later, I entered into a freelance contract with a marketing startup for about five years. Surrounded by University of Tokyo students, I spent my days learning various business terminologies and how to use SaaS tools. During my time as a store manager, I was often overwhelmed by administrative tasks such as sales and inventory management, personnel management, and ordering, which frequently prevented me from engaging with customers and caused me to miss sales opportunities. Even during my freelance work, I found myself bogged down with repetitive tasks like data entry and often thought, "Can't these monotonous tasks be automated?" Therefore, I strongly resonate with Yoom's vision!
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